Migrate from VidCruiter to Zoho Recruit

VidCruiter Candidates map directly to Zoho Recruit Candidates. Full contact details, application history, pipeline status, and profile fields transfer. Last Name is mandatory in Zoho Recruit — any candidate record missing a last name in VidCruiter receives 'Not Provided' as a placeholder per Zoho's import requirement. Candidate source, current stage, and tags migrate as standard and custom fields respectively.

VidCruiter Jobs (called Requisitions in their workflow model) map to Zoho Recruit Job Openings. All posting content, job description fields, department assignment, and hiring team members transfer. The job status (Draft, Active, On Hold, Closed) maps to Zoho Recruit's status picklist. Any custom interview templates attached to the VidCruiter job migrate as Attachments on the corresponding Zoho Job Opening record for admin reference.

VidCruiter's per-requisition pipeline stages require normalization. Unlike standard ATS platforms where all jobs share a stage taxonomy, VidCruiter allows each requisition to define its own stages. We extract the full stage map per job, then configure Zoho Recruit's Interview stage picklist to match the most common stage pattern. For jobs with non-standard stage sets, we collapse or rename stages to the nearest Zoho equivalent and flag semantic differences (for example, a VidCruiter 'Reference Check' stage may map to Zoho's 'Offer' stage or become a custom stage) for customer review before production migration.

VidCruiter stores pre-recorded video interviews as hosted media assets accessible via API or signed URLs. The video files are not embedded in the standard database export. We retrieve all video assets per candidate, package them with original metadata (question text, duration, candidate name, date) as a referenced media file, and attach them to the migrated candidate record in Zoho Recruit. The media files are delivered as linked attachments; re-hosting or transcoding is not included in standard scope. Storage and hosting costs should be factored in for large video libraries.

Live synchronous interviews in VidCruiter have scheduling metadata and outcome records but no hosted video file post-session. We extract interview scheduling details (interviewer, date, time, candidate, job), map to Zoho Recruit Interview records, and preserve any scoring or outcome data attached to the live session. Video conferencing links (Zoom, Google Meet, Teams) are not preserved; Zoho Recruit's Enterprise plan offers native Google Meet and Microsoft Teams integration for rebuilding scheduling.

Custom interview question sets and AI-generated interview guides in VidCruiter are templates stored per job. We export them as structured text documents and attach them to the corresponding Zoho Job Opening record. Zoho Recruit does not have a native structured interview guide object; the question list is preserved as a reference document. Scoring rubrics attached to question sets migrate as Attachment files linked to the job.

Skills test results and automated scoring in VidCruiter are stored per candidate per job with numeric scores and pass/fail thresholds. We extract these as structured data and map them to Zoho Recruit custom assessment fields on the Candidate record (for Professional and Enterprise plans with the Assessments module enabled) or as custom text fields for lower tiers. Raw assessment question banks do not migrate; score outcomes and status flags do.

Scorecard evaluations submitted by interviewers in VidCruiter contain structured ratings and free-text feedback per question and overall. We map these to Zoho Recruit Interview Feedback Forms where available (Professional and Enterprise tiers), or to Notes attached to the candidate record for lower tiers. Reviewer name, interview date, and rating values transfer; inline question-by-question scores transfer as structured text if the Zoho form schema supports custom fields.

Reference check data in VidCruiter lives in a separate sub-module with reference provider details, responses, and verification status. We extract these as structured records and attach them to the candidate in Zoho Recruit. Zoho Recruit does not have a native automated reference checking module; the data migrates as either a custom module (Enterprise tier with Blueprint and custom fields configured) or as structured Notes with a reference-type tag, depending on the customer's plan tier.

Candidate-attached documents including resumes, cover letters, portfolio files, and certifications migrate as binary attachments linked to the Zoho Recruit Candidate record. Original filenames and file types are preserved. The Zoho Recruit resume parser (available on Standard and above with daily limits) can be re-run on migrated resumes in Zoho to populate structured fields from the document.

Branded career site content, culture descriptions, and job posting rich text from VidCruiter migrate as static HTML or plain text content into Zoho Recruit's Job Opening description fields. Styling, images, and CMS-specific layout features do not transfer; text content and job requirements are preserved. The Zoho Recruit Careers Page builder is used by the customer's admin to rebuild the visual careers site post-migration.

Tags applied to candidates or jobs in VidCruiter for segmentation and workflow routing migrate as flat tag fields. In Zoho Recruit, tags can map to the native Tag feature (available across all modules) or to a custom single-select or multi-select picklist depending on whether the customer uses tags for reporting segmentation. The customer's admin confirms the preferred taxonomy during scoping.

VidCruiter user accounts with role assignments (Admin, Recruiter, Hiring Manager) map to Zoho Recruit User records. Role names differ by platform — VidCruiter's Admin and Recruiter roles map to Zoho Recruit's Administrator and Recruiter roles respectively. Hiring Manager roles in VidCruiter map to Zoho Recruit's Hiring Manager role. Users are provisioned during scoping; if any VidCruiter user has no corresponding Zoho Recruit account, they go to a reconciliation queue for admin provisioning before production migration.

For staffing agency customers using VidCruiter's client-facing features, Client records migrate to Zoho Recruit's Clients module. Client name, contact information, and assignment history transfer. Zoho Recruit's Staffing Agency edition includes a full Client module with portals; the Corporate HR edition does not include this module, so agency customers should be on the Staffing Agency plan for this object to be available.