Migrate from Wrike to Trello

Wrike Projects map 1:1 to Trello Boards using the Project title as the Board name, start and due dates preserved in the Board description. If the Wrike Project contains multiple custom statuses (workflow states), we note the original status set in the migration inventory for the customer to recreate as Lists in Trello. Large projects with over 50 tasks may be split into multiple Boards if the customer requests flat list structures; we flag this decision during scoping.

Wrike Folders sitting between a Space and a Project have no direct Trello equivalent. We evaluate the folder count and nesting depth during scoping. Folders with fewer than 10 Projects may be merged into a single Board with Lists representing each Project;Folders with extensive task volumes are mapped to separate Boards under a shared Trello Workspace. The original folder-to-project hierarchy is preserved in the migration log.

Wrike Spaces map to Trello Workspaces (previously called Teams). Space-level permissions require manual review post-migration since Trello's Workspace permission model (Workspace admins, members, observers) differs from Wrike's Space membership roles. We export the Space member list and present it as a Trello Workspace invite list for the customer's admin to provision.

Wrike Tasks map 1:1 to Trello Cards within the target Board and List. Task title becomes Card name, description migrates as Card description (Markdown supported), start date and due date migrate as Card due date, and assignee resolves to Trello member by email match. Custom fields that exist in the destination Trello workspace (Premium or Enterprise) migrate as Card custom fields; custom fields on Free/Standard plans are flagged as a Tier Gap requiring either a Power-Up or manual column creation.

Wrike Subtasks inherit the parent's context and can have independent assignees and dates. For flat structures, we map Subtasks to Checklist items on the parent Card, preserving the subtask title. For complex Subtask hierarchies with independent dates and assignees exceeding three levels, we convert them to child Cards on the same Board to preserve the richer attribute set. The parent-child relationship is preserved in the migration log for audit.

Wrike supports 14+ Custom Field types (DropDown, Numeric, Date, Currency, Percentage, Contacts, Checkbox, Calculated). We map these to Trello Custom Fields on Premium+ plans using the equivalent type. CalculatedNumeric and CalculatedDate fields carry their last computed value as a static value; Trello does not support live formula recalculation. DropDown fields with large option sets exceeding Trello's 100-option limit are flagged and split into multiple fields. On Free/Standard Trello plans, all custom field data is preserved in the Card description with a structured prefix for manual extraction.

Wrike's Finish-to-Start, Start-to-Start, Finish-to-Finish, and Start-to-Finish dependency types map to the Atlassian Card Dependencies Power-Up where available on the destination Trello workspace. The Power-Up must be installed and enabled before migration; we confirm this during pre-migration setup. Dependencies that cannot be mapped due to Power-Up unavailability are listed in the migration inventory with source and target Card names for manual relinking.

Wrike user accounts (name, email, role) are exported via the API and matched to Trello members by email address. Deactivated Wrike users without a Trello invitation are held in a reconciliation queue. Active Wrike users are invited to the target Trello Workspace before task import begins to satisfy Card assignment requirements.

Comments on Wrike Tasks and Projects migrate as Card comments, preserving author, timestamp, and text content. Trello supports @-mentions in comments, which we attempt to map to Trello member usernames where a match exists; unmatched @-mentions are converted to plain text references. Comment threading from Wrike is not preserved as nested replies in Trello (Trello does not support nested comment threads); all comments land as top-level Card activity.

File attachments are preserved as Trello Card attachments where file size is under Trello's limit (10MB on Free, 250MB on paid plans). Files exceeding the Free-tier limit require either a Trello Enterprise upgrade or a link reference (URL) in the Card instead of an inline attachment. We flag files exceeding the destination tier's attachment limit during the pre-migration storage audit. Large image attachments and PDFs migrate directly within the limit; files requiring re-upload are noted with source download links.

Wrike time logs against tasks (hours, dates, billing categories) have no native Trello equivalent. We export the time entries in full and note them in the migration inventory. On Trello Premium/Enterprise, the Time Tracking Power-Up can be installed post-migration to recreate time logs manually. Duration-based entries are converted to checklist items with the original hours noted; billing category is preserved in the Card description.

Wrike Tags map directly to Trello Labels by name. Label color is assigned systematically (alphabetical order, cycling through Trello's 10 label colors) unless the customer specifies a color mapping during scoping. Tags with no corresponding Label color assignment default to gray. Wrike tags applied to multiple object types (Folders, Projects, Tasks) are preserved as separate Label entries on each migrated Card.

Wrike Dashboards aggregate widgets showing project health, workload, and custom metrics. Trello has no native dashboard or reporting view for cross-board analytics on Free, Standard, or Premium tiers. We export dashboard widget definitions and layout configurations in the migration inventory document. The customer can recreate key dashboards using Trello Enterprise's Custom Fields reporting or a third-party BI tool connected to the Trello API.

Wrike Workflows define custom status sets and transition rules per project or globally. These do not migrate because Trello uses a List-based status model (each List represents a status column) rather than a defined status schema with transition rules. We deliver a written Workflow inventory listing every custom Wrike status, its allowed transitions, and the recommended Trello List configuration for the customer's admin to implement manually.

Wrike automations (rule-based triggers, conditional actions, time-based triggers) do not migrate to Trello Butler because the automation models are structurally different. Wrike's automations operate on a hierarchical event-triggered model with cross-project scope; Trello Butler operates on board-level command menus and button triggers. We deliver a written automation inventory with each Wrike Rule's trigger, conditions, actions, and recommended Butler equivalent for the customer's admin to rebuild post-migration.