Migrate from monday Work Management to Asana

Monday Boards map to Asana Projects. Each Board Name becomes the Project Name, and Board-level settings (visibility, subscribers, column order defaults) are captured as project metadata. Teams with multiple thematically related Boards should consolidate into a single Asana Project during scoping to avoid a fragmented project landscape. Monday Workspaces map to Asana Workspaces or Teams at the account level.

Monday Groups (horizontal row containers representing a status or phase within a Board) map directly to Asana Sections with Group Name preserved. Group order within a Board translates to Section order within the Project. Note that Asana Sections are purely organizational; they do not have the status-label behavior that Monday Groups carry in the UI.

Monday Items are the primary work unit and map to Asana Tasks 1:1 by name. Assignee from Monday maps to Asana Assignee, and Due Date from a Status or Date column maps to Task Due Date. Item description (text body) maps to Task Notes. Item priority or status labels migrate to a custom Status field if the Monday board uses a custom Status column.

Monday Status columns with labeled color states (e.g., In Progress, Blocked, Done) map to Asana Task Status values. We create a custom task status field in Asana and populate it from the Monday Status column value. If the board uses a default status label column, we map it to Asana's native task completion checkbox.

Monday Timeline columns (start date + end date range) map to Asana Start Date and Due Date fields on the Task. Monday Date columns map to Due Date. Both date types are stored as ISO 8601 strings and inserted into Asana's date fields using the Asana Tasks API. We flag Timeline columns that span multiple boards for cross-board date dependency resolution.

Monday column types with direct Asana equivalents (Numbers, Text, Long Text, Email, URL, Phone, Checkbox, Dropdown, Multi-select) map to Asana Custom Fields of the corresponding type. We pre-create the Custom Field in the destination Asana Project and map each Item's column value to the field. Dropdown options from Monday become Custom Field enum options in Asana.

Monday Formula columns produce computed outputs (arithmetic, date arithmetic, conditional) that the API returns as a numeric or text value. We import these as read-only numeric Custom Fields in Asana. Note that Asana has no native formula field; the computed value is written once at migration time and does not auto-update. The customer should note which columns were formula-driven for post-migration recalculation.

Monday Dependency columns link Items within or across Boards as predecessor-successor pairs. The API returns the dependency relationship but does not expose a dependency graph endpoint. We extract all dependency pairs from every board, then query Asana for the migrated task GIDs by name-match against the original source Item names, and write Asana Task dependencies using the Asana Tasks dependencies endpoint in a post-import pass. Cross-board dependencies are resolved after all boards are migrated.

Monday column types without an Asana equivalent (World Map, Vote, Rating, Location, Doc column) are migrated as read-only text Custom Fields holding the raw API value (e.g., vote count, location coordinates, document URL). The customer reviews these post-migration and decides whether to display them differently in Asana.

Monday Subitems nest under a parent Item and map to Asana Subtasks under the parent Task. Because Monday has no bulk Subitem API endpoint, we first query all Item IDs on a board, then issue a secondary API call per Item to fetch its Subitems. This per-Item loop doubles or triples API call volume and can exhaust the daily complexity budget on lower-tier plans (1,000 calls/day on Basic). We scope the migration against the account plan tier and pace the per-Item loop across multiple days when necessary. Subtask name, assignees, due date, and column data migrate.

Monday Updates (threaded comments on Items) map to Asana Task Stories (comments) with the comment body, author name, and timestamp preserved. We query Updates per Item via the Monday API and write them to Asana using the stories endpoint. HTML-formatted updates are stripped to plain text. Mentions in Monday update text do not migrate as @mentions in Asana.

Monday file attachments (stored in File columns or inline on Items) are file metadata records with name, URL, uploader, and timestamp. We preserve the file URL and name as an Asana Attachment linked to the Task. We do not download or re-upload the binary file; the migrated attachment URL remains pointing to the Monday-hosted file. If the Monday account is deactivated post-migration, those URLs become inaccessible.

Monday Time Tracking column entries (duration, assignee, description) are extracted per Item. Duration in seconds migrates as a numeric Custom Field (time_tracked_seconds). We do not create Asana Timesheets (a Premium feature) unless the customer holds an Asana Premium seat and requests it. If time tracking is a core reporting requirement, the customer should note this during scoping.

Monday Tags (free-text labels applied to Items via the Labels column) map to Asana Labels by name. Tag color from Monday is preserved in the label metadata. Multiple tags on a single Item become multiple Label assignments on the Task. We query the full Tags table per board and write to the Asana Labels API before assigning them to tasks.

Monday Users are resolved by email match against the Asana destination Workspace members. We extract all distinct Owners referenced on Items, Subitems, and Updates and match by email address. Any Monday Owner without a matching Asana user goes to a reconciliation queue for the customer's admin to provision. Migration cannot insert tasks with an OwnerId reference to a non-existent user.

Monday Teams (grouping mechanism for users used in Workload views) map to Asana Teams. We extract the Team member list and create matching Teams in Asana, then assign migrated Users to the corresponding Team. Team-level permission scoping in Monday translates to Asana Team-level project access.