Migrate from VidCruiter to Recruit CRM & ATS

VidCruiter Candidate records map directly to Recruit CRM Candidates. We extract full contact details, application history, pipeline status, source information, and all profile fields. Phone numbers, email addresses, LinkedIn URLs, and address data transfer as typed fields. Candidate status in VidCruiter (active, archived, disqualified) maps to the corresponding status value in Recruit CRM. If the customer uses Recruit CRM's client relationship features, we also map candidate-to-client relationships as placement-linked records.

VidCruiter Requisitions (Jobs) carry all posting content, job description, hiring team assignments, and the per-requisition pipeline stage configuration. We map these to Recruit CRM Jobs, preserving the job title, description, location, employment type, and salary range where present. The hiring team (recruiters, hiring managers) maps to user assignments in Recruit CRM. Active job status transfers directly.

VidCruiter allows a different stage set per requisition. We extract the full stage map per job, identify semantically overlapping stages across requisitions (e.g., 'Phone Screen' appearing in multiple requisitions with slightly different names), and normalize them into Recruit CRM's stage taxonomy. If Recruit CRM's default stage model (Applied, Screening, Interview, Offer, Hired, Rejected) requires renaming or supplementing, we flag the delta for customer review and configure the stage set before candidate migration begins.

Pre-recorded video interviews stored in VidCruiter are downloaded via API or signed URL, packaged with metadata (interview type, question set, duration, timestamp), and re-attached as media files to the corresponding Candidate record in Recruit CRM. We preserve the original video filename and file type. Storage costs for the re-hosted video library should be factored into Recruit CRM's document storage allocation. Live synchronous interview links are not preserved post-migration; we document which candidates had live interviews and note the date for the customer's hiring team to re-schedule.

Structured scorecard evaluations submitted by interviewers contain question-level ratings, overall scores, and free-text feedback. These map to Recruit CRM's candidate evaluation section, where structured ratings transfer to a rating or score field and free-text feedback becomes evaluation notes. We preserve the interviewer's name, submission timestamp, and the scoring rubric that was used. Question-by-question ratings map to individual evaluation entries linked to the candidate record.

Custom interview question sets and AI-generated interview guides are structured question lists. We migrate them as evaluation templates attached to the relevant Job or as standalone candidate evaluation records in Recruit CRM. Active scoring rubrics, rating scales, and question weights map to evaluation template fields where available; otherwise, we note that the scoring configuration requires manual rebuild in Recruit CRM's evaluation settings.

Skills test results and automated scoring stored per candidate per job transfer as custom fields on the Candidate record in Recruit CRM. Numeric scores and pass/fail thresholds migrate to the corresponding custom field. The raw assessment file (if the vendor allows export) migrates as a document attachment to the candidate record. Custom assessment field names are created during schema design based on the customer's assessment types.

Automated reference check data lives in a separate submodule in VidCruiter. We extract structured response records (reference name, relationship, questions asked, response content), reference provider details (company, title, contact), and verification status. These map to Recruit CRM's reference check section, which captures reference contact information, structured feedback responses, and verification status. Reference check files or PDFs are attached to the candidate record as documents.

Candidate-attached documents including resumes, cover letters, portfolio files, and portfolio items migrate as file attachments linked to the Candidate record in Recruit CRM. We preserve original filenames and MIME types. Resume files are recognized as such and mapped to Recruit CRM's resume field where the platform provides a dedicated resume upload; additional documents attach to the candidate's document section.

Tags applied to candidates or jobs for segmentation, workflow routing, or pipeline management migrate as flat tag fields on the respective record. Recruit CRM's candidate tag field supports comma-separated or multi-select tag values. We extract all distinct tag values from VidCruiter, map them to Recruit CRM tag equivalents, and flag any tag values that exceed Recruit CRM's character limit for review and potential abbreviation.

VidCruiter user accounts with role assignments (Admin, Recruiter, Hiring Manager) map to Recruit CRM User records. We resolve users by email match between the two platforms. VidCruiter role names differ from Recruit CRM's role model; we map each VidCruiter role to the closest Recruit CRM equivalent and flag any roles without a direct analog. Active versus inactive status transfers from VidCruiter to Recruit CRM.