Migrate from VidCruiter to Bullhorn ATS & CRM

VidCruiter Candidates map directly to Bullhorn Candidate records. We extract full contact details, application history, pipeline status, skills test scores, and profile fields. The Bullhorn Candidate record is the primary entity; all other records (JobOrder, Placement, Note) attach to it via Lookups. We resolve the dedupe key using candidate email as the primary match against existing Bullhorn Candidate records.

VidCruiter Requisitions (called Jobs internally) carry all posting content, pipeline stage configurations, and hiring team assignments. We map these to Bullhorn JobOrder records, preserving job title, description, status, and owner assignment. The hiring team (recruiters, hiring managers) maps to Bullhorn User records by email resolution.

VidCruiter's per-requisition custom stages require normalization into Bullhorn's fixed-stage model. Each unique VidCruiter stage set becomes a Bullhorn Record Type with a corresponding Sales Process that whitelists the relevant stage values. Stages that do not have a Bullhorn equivalent are collapsed or renamed, with a written record of every semantic difference for customer review. Bullhorn editions with multiple Sales Processes allow greater stage flexibility.

VidCruiter stores pre-recorded video interviews as hosted media assets accessible via API or signed URLs. We download all video files per candidate, package them as referenced media files, and attach them to the migrated Candidate record in Bullhorn via ContentDocument and ContentDocumentLink. The video file URL and metadata (question text, duration, response timestamp) migrate as a custom field or Note. Storage and re-hosting costs should be factored in, especially for organizations with large video libraries exceeding 100 hours of recorded content.

VidCruiter custom interview question sets and AI-generated interview guides are templates. We migrate them as structured question lists attached to the Bullhorn JobOrder as custom fields or as a formatted Note, noting that Bullhorn's native evaluation model does not have a direct question-library equivalent. The customer configures Bullhorn's native assessment fields or an approved AppExchange evaluation tool to receive structured scoring post-migration.

VidCruiter Skills Test scores and automated scoring are stored per candidate per job. We extract numeric scores, pass/fail thresholds, and assessment names, mapping them to Bullhorn custom fields on Candidate. If the customer requires structured multi-assessment tracking beyond simple custom fields, we provision a Bullhorn Custom Object (subject to edition limits: ATS Growth gets none, Bullhorn ATS gets 2, Front Office Growth and Enterprise get 10) and map the assessment data into it. Bullhorn Support must create custom objects; we scope and submit the request during discovery.

VidCruiter Scorecard evaluations submitted by interviewers contain structured ratings and free-text feedback per question or overall. We map these to Bullhorn Note records attached to the Candidate, preserving reviewer name, timestamp, and the full rating breakdown. If the customer uses Bullhorn's native evaluation functionality or an approved AppExchange scorecard tool, we map the structured fields to the equivalent target fields and note the configuration required to activate the feature.

VidCruiter user accounts with role assignments (Admin, Recruiter, Hiring Manager) map to Bullhorn User records by email match. VidCruiter's role names map to the closest Bullhorn equivalent, with role mapping documented for customer review. Any VidCruiter user without a matching Bullhorn User goes to a reconciliation queue for the customer's Bullhorn admin to provision before record migration resumes.

VidCruiter's automated reference check data lives in a separate sub-module. We extract reference responses, reference provider details, and verification status as structured records. In Bullhorn, these attach as a Note on the Candidate record or, if the customer's edition supports it and the feature is needed at scale, as a Custom Object instance. Reference check completion status and scores map to custom fields on the target record.

VidCruiter candidate-attached documents (resumes, cover letters, portfolio files) migrate as ContentDocument records linked via ContentDocumentLink to the Bullhorn Candidate record. We preserve original filenames and MIME types. Resume parsing in Bullhorn (available on Corporate and higher tiers) processes the content into structured candidate profile fields after attachment.

VidCruiter tags applied to candidates or jobs for segmentation and workflow routing migrate as flat tag fields in Bullhorn. Bullhorn uses a native Tags feature for this purpose. If the customer requires taxonomy-based segmentation (matching tags to specific hiring pipelines or client assignments), we map the tag set to a custom multi-select picklist field on the appropriate entity and document the mapping for the admin to validate.

VidCruiter branded career site content and job postings are migrated as static reference records. Full posting content maps to the Bullhorn JobOrder description field. Branded styling and CMS-specific features do not transfer; we preserve text content and job posting metadata as a formatted document attached to the JobOrder for reference. The customer's Bullhorn admin rebuilds the career portal using Bullhorn's native Career Portal or an approved AppExchange careers page tool.