Migrate from VidCruiter to BambooHR

VidCruiter Candidates map directly to BambooHR Job Applicants. We extract full contact details, application history, pipeline status, and profile fields. Contact information (name, email, phone, address) maps to BambooHR's standard applicant fields. VidCruiter's candidate status and stage history migrate as structured data; the customer reviews and approves the stage map during scoping because BambooHR's ATS uses a different stage model than VidCruiter's per-requisition pipelines.

VidCruiter Requisitions (called Jobs in their workflow model) map to BambooHR Jobs. We extract job title, description, department assignment, location, and posting status. Pipeline stage configurations per requisition require mapping to BambooHR's stage model, which has fewer configurable stages and a shared rather than per-job stage taxonomy. BambooHR's job opening limit is capped by plan tier (5 on Core, 25 on Pro, 50 on Elite) — we flag any count exceeding the target tier and coordinate a plan upgrade or archival of closed jobs before migration begins.

VidCruiter allows each requisition to have a unique set of pipeline stages. BambooHR uses a shared stage model per job with a limited set of configurable stages (Applied, Phone Screen, Interview, Offer, Hired, Rejected). We normalize per-requisition stage maps into BambooHR's stage structure, collapsing or renaming where necessary and flagging any semantic differences — particularly for compliance-driven stages unique to regulated industries — for customer review before migration commits.

Pre-recorded and live video interviews are downloadable media assets with metadata (question text, duration, candidate response URL). BambooHR does not have native video playback capability, so we download all video assets per candidate via the VidCruiter API or signed URLs, package them as referenced media files, and attach them to the migrated applicant record in BambooHR. Storage and re-hosting costs should be factored in before migration, especially for organizations with large video libraries. The original VidCruiter playback URL is preserved in the attachment metadata for audit purposes.

Skills test results and automated scoring stored per candidate per job in VidCruiter extract as numeric scores and pass/fail thresholds. We map these to BambooHR Evaluation notes on the applicant record, preserving the assessment name, score, passing threshold, and date. The raw assessment file or vendor-specific rubric does not have a native BambooHR equivalent — we attach the original assessment report as a document to the applicant record and document the limitation.

Interviewer scorecard submissions contain structured ratings and free-text feedback per question or overall. We map these to Evaluation notes in BambooHR attached to the applicant record, preserving reviewer name, rating values, and comments. Rating rubrics with weighted components are flattened into plain-text summaries in the evaluation note because BambooHR does not have a structured scorecard builder equivalent to VidCruiter's template system.

Custom interview question sets and AI-generated interview guides are templates in VidCruiter. We migrate them as structured text documents attached to the relevant Job in BambooHR, noting that scoring rubrics and weighted criteria cannot be represented as a live evaluation form in BambooHR — the content is preserved for reference, but the scoring workflow requires manual administration post-migration.

Reference check data in VidCruiter's sub-module includes reference provider details, responses, and verification status. We extract these as structured records and attach them to the corresponding BambooHR applicant as a note with reference name, relationship, response summary, and verification status. Reference check workflow automation does not migrate; the customer uses BambooHR's external reference collection or a separate reference checking tool post-migration.

VidCruiter user accounts with role assignments (Admin, Recruiter, Hiring Manager) map to BambooHR Employee records. Role names differ between platforms — we map VidCruiter roles to the closest BambooHR equivalents and flag any roles that do not have a direct match. VidCruiter users who are also candidates (for internal hiring scenarios) require careful handling: the employee record and applicant record are separate in BambooHR, and we coordinate to avoid duplicate records.

Tags applied to candidates or jobs for segmentation and workflow routing migrate as flat text fields in BambooHR. If the destination uses a different taxonomy (BambooHR's hiring pipeline is the primary routing mechanism), we map tags to stage assignments or a custom text field and note the routing difference for the customer's recruiting admin.

Branded career site content, job postings, and corporate culture content from VidCruiter's career page builder migrate as static text content attached to the corresponding BambooHR Job record. Styling and CMS-specific features do not transfer; we preserve the posting text, requirements, and culture content for the customer's BambooHR admin to republish in BambooHR's job description editor.