Migrate from Applicant Starter to Zoho Recruit

Applicant Starter Candidate records map directly to Zoho Recruit Candidate. The full profile (name, email, phone, resume, current stage) migrates. Last Name is mandatory in Zoho Recruit; we pre-process candidates without a Last Name and substitute 'Not provided' or the first name as a placeholder before import. Resume files download as binary blobs, are renamed consistently (CandidateID_resume.pdf), and are attached to the corresponding Zoho Candidate record via the Attachments module.

Applicant Starter job postings map to Zoho Recruit Job Opening records. We preserve the original job ID as a reference field in Zoho, map job title, department, hiring manager, job description, and status (Open/Closed). The original posting date and close date transfer as custom date fields if the customer requires historical job timing preserved. Active and closed positions migrate on a best-effort basis depending on Applicant Starter plan tier.

Applicant Starter's account-specific stage names (Applied/Screening/Interview or Open/Qualified/Closed, or any custom set) are extracted during scoping. We create matching Pipeline Stages in Zoho Recruit before candidate import so that the stage assignment resolves correctly at insert time. Stages with no Zoho equivalent are flagged for the customer to confirm before migration proceeds.

Applicant Starter custom fields on candidates require explicit mapping. We extract the full field schema during discovery, identify Zoho equivalents, and create new custom fields in Zoho Recruit under the Candidate module up to the plan limit (50 on Standard, 300 on Professional/Enterprise). Fields with no Zoho match are flagged as unmapped and documented for manual post-migration entry.

Applicant Starter custom fields on job requisitions map to Zoho Recruit custom fields on the Job Opening module. Same schema extraction and creation process applies. The job-level custom field mapping is completed before job opening import so that field references resolve at insert.

Applicant Starter email activity logs migrate to Zoho Recruit Task records linked to the corresponding Candidate. We set Task Subject from the email subject line, Task Status to Completed, and attach the email body as the Task description. Activity timestamps are preserved as ActivityDate where available; older activities with missing timestamps are flagged and imported with a default timestamp pending customer review.

Applicant Starter call logs migrate to Zoho Recruit Task records with Call type designation. Call duration, disposition, and any notes transfer to custom Task fields. We resolve the parent Candidate record by Applicant Starter candidate ID stored in a reference field during import.

Applicant Starter meeting and interview activity logs migrate to Zoho Recruit Event records. Start time, end time, location, and attendee information transfer. We link Event records to the corresponding Candidate via the Candidates module lookup. Interview feedback forms in Zoho Recruit (Professional/Enterprise) are created separately post-migration as no equivalent form structure exists in Applicant Starter.

Applicant Starter notes attached to candidates migrate to Zoho Recruit Notes attached to the corresponding Candidate record. Note body and creation timestamp transfer. We flag any notes exceeding Zoho's character limit and split them across multiple Note records with sequence numbering.

Applicant Starter task records migrate to Zoho Recruit Task records. Task subject, description, due date, and completion status transfer. We resolve the assigned recruiter reference by matching Applicant Starter owner email to the corresponding Zoho Recruit user email.

Applicant Starter candidate source tracking and tags migrate to Zoho Recruit Tags. Tags used for candidate classification are mapped directly where a matching Zoho Tag exists; new tags are created in Zoho before import to avoid tag-less records. Tags with no clear Zoho equivalent are documented for the customer's admin to assign post-migration.

Applicant Starter tracks where each job was distributed (LinkedIn, Indeed, etc.). This data migrates to Zoho Recruit as source information on the Job Opening record. Distribution records that are inconsistently recorded in Applicant Starter are flagged; we migrate available distribution data and note gaps in the delivery report.