Migrate from Kula to Zoho Recruit

Kula Candidate records map to Zoho Recruit Candidates. The Kula candidate profile includes contact information, work history, sourced profile data, and AI-generated scores. We map Name, email, phone, LinkedIn URL, current title, current company, and skills directly. Kula's AI resume scores import as a custom multi-line text field since Zoho Recruit has no native AI scoring equivalent. The original AI scores are preserved as read-only reference data so interviewers can see the pre-migration evaluation without manual re-entry.

Kula Job records map to Zoho Recruit Job Openings. The job title, department, location, employment type, and description migrate directly. Active versus closed status is preserved using Zoho Recruit's Job Opening status field. The hiring manager and recruiter owner assignments map from Kula user emails to Zoho Recruit User lookups.

Kula Application records link a Candidate to a Job and track stage progression. In Zoho Recruit, this association is represented by the Candidate record's link to a Job Opening plus any Interview records attached to that association. We preserve the submission date, current stage, rejection or offer outcome, and application source attribution as custom fields on the Candidate record.

Kula Interview records (scheduled rounds, interviewer assignments, interview type) map to Zoho Recruit Interviews. The scheduled date and time, interviewer names, round type, and interview format migrate. Reviewer notes and scorecard feedback from Kula transfer as Interview Feedback Form responses in Zoho Recruit, though the scorecard template structure may require manual recreation as Zoho Recruit's form builder uses a different field architecture.

Kula generates AI-powered interview summaries and candidate scores stored as structured fields on interview records. These migrate as text fields on the Zoho Recruit Interview Feedback Form. The scorecard rating scale (Kula's internal rubric) maps to Zoho Recruit's rating field or a custom numeric field, with a note that the original Kula scoring rubric is preserved as a PDF attachment for reference. Re-scoring via Zoho Recruit's native assessment tools is a separate step after migration.

Kula's customizable pipeline stages per job are extracted from the source instance and recreated in Zoho Recruit as stage definitions on each Job Opening. We preserve the stage order and probability percentages. Stages that exist across multiple jobs are configured individually since Zoho Recruit stores stage definitions at the Job Opening level rather than as a reusable global pipeline template.

Kula custom fields on Candidates, Jobs, and Applications are extracted with their data types and values. We create matching custom fields in Zoho Recruit using Zoho Recruit's field builder, preserving field labels, data types (text, number, date, picklist), and default values. Any Kula picklist values that do not match Zoho Recruit's picklist options are mapped to the nearest Zoho Recruit equivalent with a note in the migration log.

Kula tags (referral, sourced-linkedin, applied-direct) migrate as Zoho Recruit Tags. We preserve the tag vocabulary and assign tags to the matching Candidate records. Zoho Recruit supports tag-based filtering and hotlists, so the tag taxonomy maps directly. Tags that exceed Zoho Recruit's character limit are truncated with a note.

Kula recruiter owners, hiring managers, and interviewers are mapped by email address to Zoho Recruit Users. We resolve each Kula user to their Zoho Recruit counterpart and assign Owner or Interviewer permissions based on the Kula role. Any Kula user without a matching Zoho Recruit account goes to a reconciliation queue for your admin to provision before the record import phase.

Kula outreach templates migrate to Zoho Recruit Email Templates. We transfer the template body text, subject lines, and conditional merge fields where the field names have a direct Zoho Recruit equivalent. Rich formatting (HTML styling, conditional logic branches) may require manual reconstruction in Zoho Recruit's template editor since the template data models differ. We deliver a list of any templates that require manual review before activation.

Kula's interviewer pool feature (balancing scheduling load across available team members) maps to Zoho Recruit's Interviewer Pool where this feature is available. Pool membership records transfer as Zoho Recruit interviewer assignments on each Job Opening. Availability settings and scheduling rules are destination-specific and require manual configuration post-migration.

Kula's branded career site builder with drag-and-drop templates is not migratable via API. The career site content, styling, job posting copy, and URL structure are excluded from standard migration scope. We deliver a written inventory of each active career site page and recommend that your team copy the content manually or engage Zoho Recruit's implementation team for career site setup.