Migrate from Talent Genie to Bullhorn ATS & CRM

Talent Genie candidate records map to Bullhorn Candidate. Parsed resume fields (name, email, phone, location, skills, work history) map to Bullhorn Candidate standard fields. Social media verification flags (boolean status fields) map to Bullhorn custom fields on the Candidate record. The raw resume file attaches as a ContentDocument linked via ContentDocumentLink. We extract candidate source attribution and social verification flags during discovery and route them to Bullhorn standard fields or custom fields depending on the Bullhorn edition provisioned.

Talent Genie job requisitions map to Bullhorn JobOrder. Title, department, location, description, and posting status transfer directly. We flag any jobs archived or paused in Talent Genie as Inactive on the Bullhorn JobOrder with the original status preserved in a custom field for reference. JobOrder is created before Candidate-to-Job associations to satisfy the foreign-key relationship.

Talent Genie users (Admin, Recruiter, Hiring Manager roles) map to Bullhorn User records. Email address is the dedupe and matching key. Role-based access flags transfer as Bullhorn custom fields or department assignments. We resolve every Talent Genie owner reference on Candidate, Job, and Engagement records to the corresponding Bullhorn User by email match. Any Talent Genie user without a matching Bullhorn User is placed in a reconciliation queue for the customer's admin to provision before record import continues.

Talent Genie's custom scorecard schemas—rating scales, criteria fields, mandatory/optional flags—are tenant-specific and must be individually captured during discovery. We export the live scorecard template and all submitted evaluations before migration. Each distinct scorecard type maps to a Bullhorn Custom Object (up to 2 on Bullhorn ATS, up to 10 on Front Office Growth/Enterprise). Rating values, free-text notes, and evaluator attribution transfer as typed fields. If the customer has more scorecard types than Bullhorn supports in their edition, we prioritize the highest-volume scorecards and flag the remainder for manual handoff or a phased custom-object expansion.

Talent Genie configurable pipeline stages (Application Received, Screening, First Interview, Final Interview, Offer, and any tenant-added stages) map to Bullhorn JobOrder Sales Processes with stage values whitelisted per pipeline. Stage order, names, and probability percentages transfer. Bullhorn enforces stage whitelists at the API level, so we configure the Sales Process in the destination org before JobOrder migration begins.

The raw resume file attachment exports from Talent Genie alongside parsed text fields. We attach the file to the corresponding Bullhorn Candidate record via ContentDocument and ContentDocumentLink. The parsed resume text also migrates as standard Candidate fields so that Bullhorn's own search and parsing can operate on the structured data independently.

Talent Genie's immutable audit log (stage changes, user assignments, scorecard submissions, status updates) exports as a chronological event feed. We reconstruct it as a series of Task records with TaskSubtype = LogEvent (or Note records for longer narratives) ordered by the original timestamp, preserving who took each action and when. Bullhorn's activity timeline renders these as a readable history on the Candidate record. Note that the original Talent Genie UI formatting cannot be fully replicated; we preserve the event content and chronology.

Talent Genie cross-references candidate profiles against social media signals, stored as boolean or status fields on the candidate record. These map to Bullhorn custom fields on the Candidate object (e.g., linkedin_verified__c as a checkbox). If the customer's Bullhorn edition supports fewer custom fields than there are verification flags, we prioritise the highest-confidence signals and document the remainder.

Talent Genie interview scheduling generates calendar entries that sync with Google Calendar or Outlook. The event ID, timestamp, candidate association, and recruiter association export as part of the interview record. We map these to Bullhorn Event records with StartDateTime, EndDateTime, and Location preserved, and EventRelation records linking attendees to the Candidate and User. Bullhorn calendar sync is established post-migration; the historical calendar IDs are informational only and do not reconnect in Bullhorn.

Talent Genie allows recruiters to add custom fields to candidate or job records. During discovery, we detect all active custom properties, export their values per record, and generate a field mapping table. Fields of simple types (text, number, date, boolean) map to Bullhorn custom fields on the respective object. Fields with complex structures or multi-value semantics map to Bullhorn custom objects linked to the parent record. The mapping respects Bullhorn's 55-field limit per custom object when that boundary applies.

If Talent Genie tracks placement records (the outcome of a successful hire), these map to Bullhorn Placement records with the candidate, job order, client, and start date transferred. Placement status, billing information, and pay rate fields migrate where the Talent Genie schema includes them.

Talent Genie aggregates analytics (time-to-hire, source effectiveness, pipeline conversion) on-read from underlying data rather than storing them as exportable records. We do not migrate calculated analytics. We provide a written reference of the reports and metrics the customer used in Talent Genie so their Bullhorn admin can configure equivalent dashboards in Bullhorn using the migrated underlying data.