Migrate your Zoho Recruit data

Candidates is the core object in Zoho Recruit. Standard fields (name, email, phone, skills, status) are stable and map 1:1. Custom fields are supported in paid tiers. We preserve all candidate-associated attachments, notes, and activities at migration time.

Job Openings (requisitions) map cleanly to our Jobs object. Tier gates apply to active job counts: Free=1, Standard=100, Professional=250, Enterprise=750 (agency) or 10/20 per recruiter (corporate). We flag tier violations during scoping.

The Clients module is agency-specific and holds external hiring-company records. It has standard fields plus custom fields in paid tiers. We migrate Clients as Organizations, preserving the Client-specific fields and any linked Contacts.

Contacts hold hiring-manager or candidate-contact records. Standard CRM-style fields plus custom fields in paid tiers. Lookup relationships to Clients and Candidates are preserved via our reference field mapping.

User records migrate as Assignees/Owners. Zoho caps user imports at 2000 records; we flag this ceiling and batch larger imports. Role-and-profile assignments (available in Professional/Enterprise) require remapping to the destination's permission model.

Interviews are linked to Candidates and Job Openings. Standard fields (scheduled time, type, interviewer, feedback) are stable. We preserve interview-to-candidate associations via our linking table.

Notes attach to Candidates, Job Openings, Clients, and Contacts. Free-text notes migrate as-is. Rich-text notes are preserved in HTML format where the destination supports it.

Activities in Zoho Recruit map to our Tasks object. Call logs, events, and tasks each retain their type discriminator. Available in Standard and above; Free edition does not include this module.

Attachments require a specific folder hierarchy (Candidate/Client/Job ID subfolders) to re-associate with records. We preserve the original filenames and folder structure, then restore associations post-import. Files must be in the source zip archive to be picked up.

Campaigns hold sourcing initiatives linked to job boards or job openings. We map Campaigns to our Campaigns/Sourcing Initiatives object and preserve associations to Job Openings. Custom fields require pre-creation in the destination if the target plan supports them.

Assessment results attach to Candidates. The assessment itself (questions, scoring rubrics) may require manual recreation in the destination depending on the target ATS's data model.

Custom fields are not available in the Free Edition. Lookup and formula fields require Professional or higher. We inspect the source account's edition during discovery and create matching custom fields in the target before migrating data.

Career site configuration (templates, localized pages, job board posting settings) is Zoho Recruit platform configuration, not data. We do not migrate this. The published job listings themselves are captured as Job Opening records.

Workflow rules, Blueprint automation, and assignment rules are Zoho Recruit configuration rather than record data. We do not migrate these. Customers should plan to rebuild critical automation in the destination.