Migrate from Nextal to Zoho Recruit

Nextal Job postings map to Zoho Recruit Job Opening records. Each Job carries multilingual content, linked Career Portal URL, department, and location. We extract all language variants and import them into Zoho Recruit's localized field structure. Job status (active, paused, closed) maps to Zoho Recruit's Opening Status. Department and location migrate as standard fields.

Nextal Candidate profiles map directly to Zoho Recruit Candidate records. Name, email, phone, and contact details migrate as typed fields. Source attribution (LinkedIn, Indeed, direct application, or manual sourcing) migrates to Zoho Recruit's Source field. Resume attachments migrate as downloadable files linked to the Candidate record.

Nextal Application records link a Candidate to a Job and carry stage history. Zoho Recruit does not have a separate Application object; instead, the Candidate record displays all Jobs the candidate has applied to with their respective status. We create the association by linking the Candidate to the migrated Job Opening using Zoho Recruit's Apply for Job action populated during migration. Stage history from Nextal's Kanban pipeline migrates as custom fields on the Candidate record (e.g., original_stage__c, stage_entry_date__c) for audit purposes.

Nextal's Kanban pipeline stages (e.g., Applied, Screening, Interview, Offer, Hired) vary by organization. We extract the full stage name list and stage order from the Nextal configuration, then create a matching custom picklist field in Zoho Recruit (e.g., nextal_original_stage__c) in the Candidate module. The customer reviews and confirms the mapping table before migration. Stage probability percentages from Nextal do not have a direct Zoho Recruit equivalent and are not migrated.

Nextal User accounts (recruiters, hiring managers, admins) map to Zoho Recruit Users by email address. We do not transfer passwords; Zoho Recruit sends setup emails to migrated users. If any Nextal user already has an existing Zoho Recruit account, Zoho Recruit will reject that user import and we flag it in the reconciliation queue for the admin to resolve. Users with no email are given a placeholder address in the format nextal_user_{id}@placeholder.local and flagged for admin review.

Nextal custom fields on Job records (e.g., department-specific vetting criteria, salary ranges, remote policy flags) are extracted by API name and data type. We pre-create the matching custom fields in Zoho Recruit Job Opening module before data import. Field type mapping: Nextal text maps to Zoho Recruit single-line text; Nextal date maps to Zoho Recruit date; Nextal picklist maps to Zoho Recruit picklist. Custom fields are only migrated on paid Zoho Recruit plans; Standard Edition and Free tier cannot receive custom fields.

Nextal custom fields on Candidate records (e.g., sourcing channel details, skill certifications, internal rating) follow the same pre-creation workflow. We match by label and validate data type compatibility before import. Note that Zoho Recruit Standard Edition does not support Lookup fields; if the customer uses Lookup fields in Nextal, we either convert to a text field or recommend upgrading to Zoho Recruit Enterprise before migration.

Resume and document attachments on Nextal Candidate records migrate as files linked to the corresponding Zoho Recruit Candidate. File format (PDF, DOCX, DOC) is preserved. We download attachments from Nextal exports, validate file integrity, and upload to Zoho Recruit via the Attachments API or as file uploads during record creation. Attachments exceeding 25 MB are flagged for the customer to handle manually.

Nextal stores multilingual email templates tied to pipeline stages as HTML blobs. We extract the template name, subject, body HTML, and language variant. Zoho Recruit stores email templates separately per module (Candidate, Client, Job Opening) with its own template editor. We import templates into a staging directory and deliver a written inventory listing each Nextal template with its recommended Zoho Recruit placement and any HTML cleanup needed. Zoho Recruit's own template system uses a different rendering engine, so we do not import templates as live code; the admin rebuilds them using Zoho Recruit's editor.

Nextal supports multilingual job content and email templates. We extract each language variant (English, French, and any others present) as separate field values and import them into Zoho Recruit's corresponding localized field structure. Character encoding is validated to UTF-8 before import to prevent diacritic loss. Any Nextal language variant that has no matching Zoho Recruit locale is stored in a custom text field for the admin to reassign.

If Nextal stores interview records linked to Applications, these migrate to Zoho Recruit Interview records. Interview date, time, interviewer (mapped to User), candidate (mapped to Candidate), and job (mapped to Job Opening) transfer as typed fields. Interview feedback forms and assessment scores migrate as notes attached to the Interview record.

Nextal activity records tied to candidates (calls, emails, meetings, tasks) migrate to Zoho Recruit Tasks and Events. Each activity links to the migrated Candidate and Job Opening records via Lookups. Activity timestamps preserve the original date. We do not migrate Nextal email body content as separate records; the activity record carries a reference note to the original engagement date and type.