Migrate from X0PA AI to Zoho Recruit

X0PA job records map to Zoho Recruit Job Opening. We map Job Title, Location, Department, Employment Type, and open/closed status as standard fields. X0PA workflow stage configuration per job is exported as stage names and order, then reconstructed in Zoho Recruit's pipeline stages. The Zoho Recruit job opening module does not natively support per-client job routing; RPO-specific routing rules are documented in the migration inventory for the customer's admin to configure via Zoho Recruit's workflow rules post-import.

X0PA Candidate records map to Zoho Recruit Candidate. All standard contact fields (name, email, phone, address, resume attachment) migrate. A critical remediation step is the Last Name field: Zoho Recruit requires Last Name as mandatory on Candidate import, but X0PA supports masked or prospective candidates where last name may be absent. We map records with missing last names to a 'not provided' placeholder or use a configurable anonymization value specified by the customer during scoping. AI-generated scores (relevance_score, loyalty_score, fit_score) are flagged as reference-only and stored in a custom text field prefixed with x0pa_ai_ref_ for audit traceability only; these values do not drive any Zoho Recruit ranking logic.

X0PA assessments including the Persona™ behavioral module export as assessment type, completion status, and score values where the CSV export includes these fields. We map these to Zoho Recruit custom fields on the Candidate module if the customer's Zoho Recruit edition supports custom fields (Standard and above). Persona™ assessment scores are labeled reference-only because Zoho Recruit does not have a native behavioral assessment engine. If the customer is on Zoho Recruit Standard Edition or Free Edition, we document the assessment fields as unmapped and flag them for post-migration custom field creation.

Interview records map to Zoho Recruit Interview (available in Professional and above). We map scheduled datetime, interviewer assignment, interview type, and interview status. Interviewer user references are resolved by email against the Zoho Recruit User table. X0PA Room recording URLs and transcription data are not exported via CSV; we flag these as unavailable and document them in the migration inventory with a recommendation to request X0PA support for direct media export before the migration window closes.

X0PA Offer records map to Zoho Recruit Offer. We map status, compensation details, start date, and candidate association (linked via Candidate lookup). Offer history and versioned changes are preserved as sequential Offer records. Zoho Recruit's Offer object requires the Professional tier or above; we verify the customer's edition during scoping and flag Offer migration as edition-dependent if the destination is on Standard.

X0PA user accounts map to Zoho Recruit Users with role mapping from X0PA role assignments (Recruiter, Hiring Manager, Admin, RPO Client) to Zoho Recruit's standard roles and profiles. Active/inactive status is preserved. Zoho Recruit does not allow importing users who already have a separate Zoho Recruit account; we run a reconciliation check against the destination org's existing users by email before import to flag any conflicts that the customer's admin must resolve.

X0PA RPO tier multi-client records map to Zoho Recruit's Client module in the agency/recruitment agency edition. Client name, billing contact, and contract status map to the Client module's standard fields with a custom tag or RPO flag set to identify migrated RPO clients. Zoho Recruit's Client module does not natively support the invoice/contract management or white-label workflow of X0PA RPO; these are documented in the migration inventory for rebuild as Zoho Creator applications or manual workflow processes.

X0PA custom pipeline stages and per-job workflow configurations export as stage names and order. We reconstruct these in Zoho Recruit's pipeline stage editor before candidate import so that stage values in the imported records are valid picklist entries. Each X0PA pipeline maps to a Zoho Recruit pipeline; if the customer uses per-client routing in X0PA RPO, we map each client's stages as a separate Zoho Recruit pipeline and document the routing logic as a manual rebuild item.

X0PA's searchable internal talent pool membership exports as candidate pool tags. We map pool membership to Zoho Recruit candidate tags (a comma-separated custom field) or candidate lists (Zoho's grouping feature) depending on the customer's preference expressed during scoping. The 250M+ external sourcing database is X0PA-proprietary and does not export; candidates sourced from that database are present in X0PA's candidate records but the sourcing channel metadata is preserved only if it appears in the CSV export's source field.

X0PA engagement records (calls, emails, meetings, notes) export as activity records with timestamps and disposition data where available in CSV. We map these to Zoho Recruit Tasks and Activities attached to the relevant Candidate or Job Opening record. X0PA's AI-interpreted engagement summaries are not portable; we flag them as reference-only. Interview scheduling data from X0PA's automated scheduler migrates as Interview records with scheduling status preserved.

X0PA generates platform-native analytics dashboards including AI scoring dashboards, pipeline analytics, and ROI reporting that are rendered in the X0PA UI and are not exported as standalone data records. We deliver a written inventory of every report and dashboard that the customer has created in X0PA, with the underlying data queries and filter logic documented so that the customer's Zoho Recruit admin can rebuild equivalent reports in Zoho Recruit's Report Builder. Actual historical metric data (e.g., days-to-hire averages, pipeline conversion rates) does not migrate as aggregated numbers; only the raw record data migrates.

X0PA Room interview recordings and AI-generated transcriptions are stored in X0PA's own infrastructure with no documented export endpoint or public URL access pattern. We do not migrate these media files. We flag X0PA Room as unavailable for migration in the scoping document and recommend that customers request direct media export from X0PA support before the migration window closes if archival access to interview recordings is required.