Migrate from Grove HR to Zoho Recruit

Grove HR candidate records and their associated applications map directly to Zoho Recruit Candidate. We extract first name, last name, email, phone, LinkedIn URL, current company, current title, source channel, and application date. Pipeline stage names from Grove HR are mapped to Zoho Recruit's candidate status field (New, Screening, Level 1 Interview, Level 2 Interview, Offer, Hired, Rejected). Any custom fields defined on candidates in Grove HR are extracted as key-value pairs and mapped to Zoho Recruit custom fields during the import. Stage history timestamps are preserved as Zoho Recruit custom date fields for audit.

Grove HR job postings and vacancy records map to Zoho Recruit Job Opening. We extract job title, department, employment type (full-time, part-time, contract), location, description, requirements, salary range, and the job board posting URLs where Grove HR published the vacancy. Active versus closed status maps to Zoho Recruit's Opening Status field. If the same job was posted to multiple boards in Grove HR, we create a single Job Opening in Zoho Recruit with all posting URLs recorded in a custom field for reference.

Grove HR stores CVs and resumes as file attachments linked to candidate records. We export these files in their original format (PDF, DOCX) and attach them to the corresponding Zoho Recruit Candidate record via the Zoho Recruit file upload mechanism. Resume parsing in Zoho Recruit will re-extract structured fields (name, email, phone, work history, education) from the attached file; we flag this as a re-parse event and note it for the customer's recruiter to verify parsed data accuracy post-migration.

Grove HR pipeline stages are extracted during scoping and mapped to Zoho Recruit's candidate status values. If Grove HR uses a multi-stage hiring pipeline with custom stage names (e.g., Technical Test, Culture Fit, Reference Check), we configure Zoho Recruit custom candidate status values to preserve the naming convention. Probability weights from Grove HR optionally migrate as a custom numeric field if the customer uses stage-weighted reporting.

Grove HR interview records (interview type, scheduled date/time, interviewer name, interview result or score) map to Zoho Recruit Interview records linked to the candidate. We extract interviewer name and email, interview round label, scheduled start and end times, and any score or rating recorded in Grove HR. Notes from the interview in Grove HR migrate as interview notes in Zoho Recruit. If Grove HR records the interview outcome as a free-text field, it maps to Zoho Recruit's interview notes with a status flag derived from the outcome text.

Grove HR records the source channel for each application (Indeed, LinkedIn, Referral, Direct, Agency). We extract this field and map it to Zoho Recruit's Source picklist. Any source channel in Grove HR that does not have a matching Zoho Recruit source value is created as a new Source picklist entry during the import phase before records are loaded.

Grove HR employee records do not have a direct equivalent in Zoho Recruit. If the customer is implementing Zoho People alongside Zoho Recruit, we flag the hire conversion as a lookup step: each Zoho Recruit Candidate with status Hired maps to a Zoho People Employee record via the native Zoho Recruit-to-Zoho People integration or via a manual linkage step. We do not migrate employee records, employment history, start dates, job titles, departments, or salary information into Zoho Recruit because those fields do not exist on the Candidate object. This is explicitly documented in the migration scope and the customer must configure Zoho People as the destination for employee data.

Grove HR leave requests, leave type configurations (annual, sick, parental), and balance snapshots have no equivalent object in Zoho Recruit. Leave management is outside the ATS scope. If the customer needs leave tracking, Zoho People (the companion HRMS) provides leave management, or the customer accepts that leave records will not transfer. We export the most recent leave balance snapshot as a CSV reference file for manual entry or for the customer's admin to use when setting up leave entitlements in Zoho People.

Grove HR onboarding and offboarding checklists are template-bound task structures with per-employee assignments and completion states. Zoho Recruit does not have an onboarding task management module. We export the assigned checklist items as standalone to-do records per employee in a CSV file that the customer's admin can use as a reference for rebuilding checklists in Zoho People (for onboarding) or in a separate project management tool. Completed checklist items are not migrated as automated tasks.

Grove HR performance review cycles contain structured rating fields, reviewer assignments, scores, and comments per employee. Zoho Recruit does not support performance reviews. We export completed review records as a CSV with employee name, reviewer, review period, scores, and comments. The customer must decide whether to use Zoho People performance management (if licensed) or a third-party tool for ongoing performance tracking. Draft or in-progress reviews at migration cutover are not migrated.

Grove HR training modules and employee completion records (module name, completion date, score, status) have no equivalent in Zoho Recruit. We export training enrollment and completion data as a CSV reference file. Zoho Recruit's candidate records do not support training data; if the customer requires training tracking post-migration, Zoho People or a dedicated LMS is the appropriate destination.

Grove HR goal records linked to employees with progress tracking, due dates, and key results have no equivalent in Zoho Recruit. Zoho Recruit focuses on the hiring process and does not manage employee goal-setting or OKR tracking. We export active goal records as a CSV reference file. If the customer uses Zoho People, goals can be tracked there; otherwise goals require manual rebuild in the destination HRMS.