Migrate from hireful to Zoho Recruit

hireful Vacancy records map to Zoho Recruit Job Opening. The vacancy title, description (rich text), status (Draft, Live, Closed, On Hold), and hiring manager assignment transfer directly. The vacancy pipeline stage (stored as a custom property in hireful) maps to Zoho's Job Opening stage workflow, which we configure during schema setup. Zoho Recruit's Corporate HR Standard plan allows 10 active Job Openings per recruiter; Enterprise allows 20 active per recruiter, so we flag any customer exceeding these limits for plan-matching discussion during scoping.

hireful Candidate profiles map to Zoho Recruit Candidate. The mapping handles the key structural difference: hireful stores first name and last name as separate fields while Zoho Recruit requires Last Name as a mandatory field. For any hireful candidate record where last_name is blank, we populate Last Name as 'Not Provided' per Zoho's import guidance. Contact phone, email, current company, current title, skills, and source channel transfer to Zoho's corresponding Candidate fields. Application history (all prior applications per candidate) migrates as a linked activity log.

Each hireful Application (candidate-to-vacancy pairing) maps to the association between the migrated Zoho Candidate and the migrated Zoho Job Opening. The application status (Applied, Shortlisted, Interviewing, Offer, Rejected, Withdrawn) maps to Zoho's application stage values, which we configure to match hireful's stage names during schema setup. The application submission timestamp and any source utm fields transfer as metadata on the candidate record.

hireful custom application forms (Pro tier and above only) define bespoke field sets attached to specific vacancies. We export the form definition and all candidate responses separately from hireful, then map each custom form field to a Zoho Recruit custom field on the Job Opening or Candidate module. Free-text responses that exceed Zoho's 250-character single-line field limit are mapped to Zoho's Multi-Line Text field type. Any form field exceeding Zoho's field type constraints (e.g., a date-range picker in hireful mapped to a date-only field in Zoho) is flagged for customer decision during scoping.

hireful interview scheduling records (Grow and Pro tiers) map to Zoho Recruit Interview records. Interview date, time, duration, interviewer name, interview type (phone, video, in-person), and candidate name transfer to Zoho. Self-service scheduling links from hireful are recorded as a metadata field; the customer rebuilds the scheduling portal using Zoho's calendar integration or a third-party scheduling tool post-migration.

Recruiter scoring data stored against hireful Application records maps to a Zoho Recruit custom rating field on the Candidate or Job Opening module (depending on which Zoho layout the customer uses for evaluation). Free-text evaluation notes map to Zoho Notes attached to the Candidate or Interview record. Numeric scores migrate with the original scale preserved; any score normalised to a 1-5 or 1-10 scale in hireful is noted in the migration log for the customer's admin to calibrate Zoho's rating field range.

hireful's automated deletion flags and retention-period timestamps are stored as system properties and do not appear in the standard CSV export. We extract these values from the hireful admin interface during scoping and carry them as a structured metadata annotation on each affected Candidate record in the migration package. Zoho Recruit does not have a native GDPR deletion-automation equivalent, so the customer configures Zoho Recruit's privacy settings manually post-migration using the carried metadata as the retention schedule reference. This is a scoped manual step documented in the migration handoff.

hireful bundles EDI and diversity data (anonymised applications, diversity benchmarking fields) at no extra cost across all plans. We map anonymised application responses and diversity survey fields to Zoho Recruit custom fields on the Candidate module. Zoho Recruit Enterprise's 300 custom fields per module provides sufficient capacity for EDI field sets without requiring a separate custom object.

hireful Hiring Manager portal users map to Zoho Recruit User accounts. The hireful unlimited-hiring-manager-seats model means any number of hiring managers can be assigned; we export all active portal user records by email and name, then provision them as Zoho Recruit Users. Zoho Recruit's user-licensing model (per-recruiter seat) means the customer reviews which hiring managers need full ATS access versus lightweight hiring-manager read access and adjusts the Zoho Recruit plan accordingly.

CVs and uploaded documents attached to hireful Candidate profiles are downloaded via hireful's file download interface and re-uploaded as Zoho Recruit attachments on the corresponding migrated Candidate record. We preserve the original filename and document type (CV, cover letter, portfolio, certificate) and map it to Zoho's attachment structure. Large CV files (PDFs over 25 MB) may require compression or splitting before Zoho's 25 MB per-attachment limit is met.

Job board posting configurations in hireful (TotalJobs, Reed, CV Library, Indeed, LinkedIn) are recorded as metadata in the migration log. These posting configurations are platform-specific and cannot transfer directly to Zoho Recruit's job board posting module. We document which board each vacancy was posted to so the customer's admin can re-establish posting in Zoho Recruit using its native job board integrations (Indeed, LinkedIn, Glassdoor, and 75-plus additional boards) or a third-party aggregator post-migration.

hireful's dedicated volunteer management system (included on NFP tiers) has no direct Zoho Recruit equivalent. We export volunteer-specific records as a structured CSV and assess whether they map to a Zoho Recruit Custom Module, a tagged subset of Candidates, or a separate Zoho Recruit instance depending on the customer's post-migration volunteer hiring strategy. The customer decides on the volunteer model during scoping and we configure accordingly.