Migrate from MindGenius to monday Work Management

Each MindGenius Mind Map maps to one monday.com Board. We use the map name as the board name, map description as the board description, and create a Board folder structure that mirrors MindGenius project groupings. The map's root node becomes the first Group in the board. If the customer has multiple maps per project, we create separate boards or use monday.com's sub-board structure, depending on the target workspace tier.

Level-1 branches (direct children of the map root) map to monday.com items in the primary group. Branch label becomes item name. We preserve branch colour as a custom column (Status colour or Label colour) and branch icon as a text tag in a custom column. Priority markers migrate to a Priority column. Rich notes on the branch migrate to the item description.

Level-2 and deeper branches map to monday.com Sub-items nested under the parent item. Very deep hierarchies (5+ levels) may exceed monday.com's sub-item nesting limit; we split deeply nested branches into separate items linked by a custom Related Items column rather than sub-items when nesting depth exceeds 3 levels. The split point is configurable during scoping.

MindGenius Taskboard task cards migrate as monday.com items with Status column (mapped from Taskboard status), Person column (from assignee), and Due Date column (from due date). We maintain a link reference to the originating Mind Map branch in a custom text column for traceability.

MindGenius Timeline items with start_date and due_date migrate to monday.com items with a Timeline column spanning the same range. Milestones (zero-duration date markers) migrate as items with a single-date Timeline value and a Milestone label in a custom column. We set the Timeline column range from the MindGenius export dates without modification.

MindGenius Project containers (holding multiple maps, taskboards, and timelines) map to monday.com Workspace folders or top-level boards depending on the monday.com plan. On Standard+ we use Workspace folders; on Basic we create a top-level board per project with all maps as tabs using the Board Tabs integration.

MindGenius custom fields on branches (text, number, date, dropdown) map to monday.com typed columns. We create the column in the destination board with the matching type before import: MindGenius text becomes monday.com Text column; MindGenius number becomes Number column; MindGenius date becomes Date or Timeline column depending on whether it is a single date or range. Dropdown values become Status columns with colour-coded labels.

MindGenius branch attachments (PDFs, images, Office files) are not included in standard exports. We extract the attachment manifest (file name, original path, size) from the export and generate a re-attach checklist for the customer to upload manually to monday.com. We do not extract binary attachment data without an authenticated session; the checklist maps each file to its target item for manual re-attachment.

MindGenius assignees referenced by email or display name migrate to monday.com Person column values. We match by email against the destination monday.com workspace members. Assignees without a matching monday.com account are flagged in the reconciliation report and assigned to a placeholder owner for the admin to re-route post-migration.

MindGenius priority markers (High, Medium, Low, Critical) map to monday.com Priority column values with matching colour coding. We preserve the original MindGenius priority label in a custom text column if the customer uses a different priority taxonomy in monday.com.

MindGenius branch colours migrate to monday.com Label columns or Status columns depending on the customer's preference. If MindGenius uses colours semantically (green=approved, red=blocked), we recommend Status columns; if colours are purely visual, we recommend Label columns. The customer chooses during scoping.

MindGenius Subscription-tier guest users with read-only access map to monday.com Workspace Guests. We export guest email and permission level from MindGenius. In monday.com, Guests can view specific boards but not the entire workspace; we map each MindGenius guest to the equivalent board-level viewer access on the migrated boards.