Migrate from IceHrm to BambooHR

IceHrm Employee records map to BambooHR Employee. IceHrm stores personal info, employment details, qualifications, and emergency contacts in one record; we split these into BambooHR's personal info section, job info tab, and employment details. Employee number, hire date, termination date, employment status, and EEO job category transfer as typed fields. Custom fields discovered per-module are added to the Employee record as BambooHR custom fields with options extracted from the IceHrm picklist values.

IceHrm departments, job titles, employment types, and branch/office structures map to BambooHR's department list and job information fields. IceHrm's multi-office support (with country and branch) maps to BambooHR's location field. We run a department and title discovery step to capture the full taxonomy before import and create BambooHR departments and locations in advance of the employee import.

IceHrm Leave module stores balances, approval workflows, accrual rules, and leave request history. Each leave type in IceHrm (Annual, Sick, Personal, etc.) maps to a corresponding BambooHR time-off policy. We preserve leave balances as BambooHR accrued amounts and map the leave request status workflow to BambooHR's time-off request states. Accrual rules and carry-over configurations require the customer to define BambooHR equivalent policies post-migration.

IceHrm punch-in/out records, timesheets, and overtime calculations map to BambooHR time tracking entries if the customer has purchased BambooHR's Time Tracking module. We transfer clock-in and clock-out timestamps, timesheet hours, and overtime flags. Overtime rules and accrual policies do not migrate and require manual configuration in BambooHR.

IceHrm payroll stores salary components, pay schedules, and payroll run history. BambooHR stores current compensation (pay rate, pay frequency, change reason) on the Employee record's compensation tab but does not replicate payroll run history. We migrate current salary, pay frequency, and salary change reason to BambooHR's compensation fields. Full payroll run history (prior pay periods, deductions, net pay) does not have a direct BambooHR equivalent and is delivered as a CSV export for the customer's records.

IceHrm Recruitment stores job postings, applicants, application stages, and pipeline data. These map to BambooHR's Applicant Tracking system if the customer purchases it. Job postings map to BambooHR Jobs, applicants map to Candidates with application status mapped from IceHrm stages. Custom pipeline stages require explicit mapping to BambooHR's application status options during scoping.

IceHrm peer-to-peer review templates, review cycles, ratings, and comments migrate to BambooHR Performance Management on Pro and Elite plans. Review records and scores transfer to BambooHR review cycles. Custom review templates are documented and delivered with field mapping notes for the customer's admin to rebuild as BambooHR review forms. 360-degree review structures map to BambooHR's review cycle configuration.

IceHrm Training tracks courses, enrollments, completion records, and learning paths per employee. These map to BambooHR's training records attached to the Employee. Course catalog data migrates as BambooHR training entries with completion status and dates. BambooHR does not have a native LMS; learning path sequences and course content require manual rebuild or a separate LMS platform.

IceHrm employee documents (contracts, certifications, ID scans) are stored as file attachments per module. We extract documents file-by-file from the IceHrm database or web interface, preserve the file name, MIME type, and upload date, and import them into BambooHR's Employee Files section under the corresponding category. Document content does not migrate as searchable text; files are preserved as binary attachments.

IceHrm allows custom fields on selected modules with independent schemas per module. We discover all custom fields across every active module during the pre-migration audit, extract picklist option values, and map them to equivalent BambooHR custom fields with matching types and option sets. If a custom field references a lookup to another record (e.g., employee-to-manager), we resolve the lookup at migration time and store the reference as a BambooHR dropdown or relationship field.

IceHrm's Expenses module stores expense requests with approval statuses and custom fields. BambooHR does not have a native expense tracking module. We export expense records as a structured CSV with all fields, statuses, and amounts preserved. The customer decides whether to import the CSV for record purposes or use a separate expense management tool.