Migrate from IceHrm to Zoho Recruit

IceHrm Employee records map to Zoho Recruit Candidates. The First Name and Last Name fields split from IceHrm's full_name or emp_firstname/emp_lastname structure. Zoho Recruit requires Last Name as a mandatory field; records without a last name are flagged and populated with 'not provided' per Zoho Recruit's import specification. Employee number, joining date, and employment status migrate as custom Candidate fields. Self-hosted IceHrm instances may have custom columns added to the employee table; we discover the deployed schema before field mapping begins.

IceHrm job postings map directly to Zoho Recruit Job Openings. IceHrm job_title, job_description, and department assignments transfer to Zoho Recruit's corresponding fields. IceHrm's recruitment status (open, closed, on-hold) maps to Zoho Recruit's Job Opening status field. Hiring team assignments on IceHrm job postings become Zoho Recruit users assigned to the Job Opening.

IceHrm applicant records map to Zoho Recruit Candidates and are linked to the corresponding Job Opening via the Zoho Recruit Candidate mapping. IceHrm application stages (applied, screening, interview, offer, rejected) map to Zoho Recruit pipeline stages. Application date, source channel, and referral information migrate as Candidate fields.

IceHrm interview records map to Zoho Recruit Interviews. Interview date, time, interviewer name, interview type, and feedback or score migrate as Interview fields. IceHrm interview notes map to Zoho Recruit Interview Notes linked to the Interview record. Interview scheduling status (scheduled, completed, cancelled) transfers to the Zoho Recruit Interview status.

IceHrm Leave module (balances, accrual rules, leave types, and approval workflows) has no direct Zoho Recruit object. Zoho Recruit is an ATS and does not include leave management. We flag this module as unsupported during scoping. Customers requiring leave data migration should consider a parallel engagement to Zoho People, which has a dedicated Leave Management module. Leave data is not migrated into Zoho Recruit.

IceHrm Payroll (salary components, pay schedules, payroll run history, and custom salary structures) has no direct Zoho Recruit object. Zoho Recruit does not include payroll functionality. We flag payroll as out of scope and recommend Zoho Payroll as a separate migration destination if payroll data continuity is required. Payroll records are not migrated into Zoho Recruit.

IceHrm Time & Attendance (punch-in/out records, timesheets, and overtime calculations) has no direct Zoho Recruit object. Zoho Recruit does not include attendance tracking. We document the attendance module schema and record count as part of the written migration inventory, but no records migrate into Zoho Recruit.

IceHrm Performance Reviews (peer-to-peer review templates, review cycles, ratings, and comments) have no direct Zoho Recruit object. Zoho Recruit is an ATS and does not include performance management. Review records are documented in the written migration inventory but are not migrated into Zoho Recruit.

IceHrm Training (courses, enrollments, completion records, and learning paths per employee) has no direct Zoho Recruit object. Zoho Recruit does not include LMS functionality. Training enrollment data is documented in the written migration inventory for admin reference but is not migrated into Zoho Recruit.

IceHrm employee documents (contracts, certifications, ID scans) attached to Employee records migrate as Zoho Recruit Attachments linked to the corresponding Candidate record. We extract documents individually via web interface or file system access (self-hosted) because IceHrm does not provide a bulk file export endpoint. We preserve file name, MIME type, upload date, and the link to the Candidate. Zoho Recruit supports file attachments on Candidates and Job Openings.

IceHrm departments, branches, and office locations map to Zoho Recruit Departments. Department hierarchy (parent-child relationships) migrates to Zoho Recruit's department structure via the parent department lookup field. Job titles and employment types from IceHrm's organizational setup become custom fields or picklist options on the Candidate object in Zoho Recruit.

IceHrm custom fields per module are discovered during the pre-migration audit and mapped to Zoho Recruit custom fields. Custom field types (text, number, date, picklist) are matched to equivalent Zoho Recruit field types. Picklist values from IceHrm custom fields are extracted and mapped to Zoho Recruit picklist options. Custom fields added to IceHrm modules that have no Zoho Recruit equivalent (Leave, Payroll, Training, Performance) are documented in the written inventory but not migrated.