Migrate from Apploi to Zoho Recruit

Apploi Job records (title, description, location, department, employment type, status) map directly to Zoho Recruit Job Opening records. Active and closed jobs migrate with their original status preserved. We use the Zoho Recruit Job Opening import template and map Apploi's job_department to Zoho Recruit's Department picklist. Post-migration, your team configures job board distribution in Zoho Recruit's Job Board Settings, as Apploi's multi-posting configuration is stored as account-level settings rather than job data and does not transfer.

Apploi Candidate records map to Zoho Recruit Candidates. Zoho Recruit requires a Last Name value on every Candidate import; Apploi records without a last name are flagged during scoping and populated with 'Not Provided' per Zoho Recruit's import documentation. Email address, phone, address, and employment history migrate as typed fields. The Apploi source_candidate_id is preserved in a custom field for reconciliation. Any Apploi Candidate without an email address is flagged as a partial record requiring manual review before Zoho Recruit activation.

Apploi Application records (linking a Candidate to a Job with stage status: Applied, Screening, Interview, Offer, Hired, Rejected) are mapped to Zoho Recruit's candidate-job association. In Zoho Recruit, Candidates are linked to Job Openings through the Applications section of the Candidate record. We preserve application stage timestamps by adding them as Notes or custom fields on the Candidate record. Multiple applications per candidate are supported in Zoho Recruit's Professional and Enterprise tiers; the Standard tier's 100-active-job limit applies to open positions rather than application records.

Apploi Offer records (compensation details, start date, offer status) map to Zoho Recruit's Offer module if the Professional or Enterprise plan is selected. Offer letters stored as attachments in Apploi migrate as ContentDocument records linked to the Offer or Candidate. Compensation fields vary by customer Apploi configuration; we map each identified compensation field to a Zoho Recruit custom field on the Offer object and flag any fields without a clear Zoho Recruit destination for the customer's admin to review.

Apploi stores healthcare credentials as unstructured custom fields on Candidate records. We map each Apploi credential field (certification type, license number, expiration date, issuing state) to Zoho Recruit custom fields on the Candidate module. For customers on Professional or Enterprise, we recommend creating a dedicated Certificates custom module with lookup to Candidate and mapping fields: Certification Name, Issue Date, Expiry Date, Issuer, and License Number. We flag each credential for manual validation against original documentation post-migration to catch expired or mis-typed license numbers. Custom fields and custom modules are not available on the Zoho Recruit Free tier.

Apploi onboarding tasks (I-9, background checks, credential verifications) map to Zoho Recruit Tasks linked to the Candidate record. Apploi's template-based onboarding structure (automated task lists for CNAs, nurses, administrative staff) does not migrate as templates; we deliver a written inventory of each Apploi onboarding task with its assignee, due date, and completion status for your admin to rebuild using Zoho Recruit Blueprints or Workflows.

Hired Apploi Employee records (basic profile, hire date, job title, department) map to Zoho Recruit Candidates marked with Employee Conversion enabled on Professional and Enterprise plans. Benefits, PTO, and payroll data do not live in Apploi's ATS module and are out of scope for migration to Zoho Recruit ATS. If the customer uses Zoho People for HRMS, employee data migration to Zoho People is a separate scope.

Apploi interview evaluations and scorecards stored as attachments or notes within the Application record are exported as files and mapped to Zoho Recruit Interview Feedback Forms. The Zoho Recruit Interview Feedback Form is available from Standard tier. We import completed scorecard files as ContentDocument records attached to the Interview record. Blank or incomplete scorecard templates do not migrate; we document the Apploi scorecard structure for the customer's admin to re-create in Zoho Recruit's form builder.

Apploi team members (recruiters, hiring managers, administrators) map to Zoho Recruit Users. We match by email address. Per Zoho Recruit's migration documentation, users who already have an existing separate Zoho Recruit account cannot be imported; they must close their existing account first. We identify any duplicate email scenarios during scoping and escalate to the customer's admin for resolution before the User import phase begins.

Apploi's multi-job-board posting configuration (account credentials for Indeed, ZipRecruiter, LinkedIn, and healthcare job sites) is stored as Apploi account-level settings and does not export as candidate or job data. We do not migrate job board credentials. The customer's admin re-enters these credentials in Zoho Recruit's Job Board Settings post-migration. We provide a list of active job board integrations identified during scoping to assist with this step.

Apploi's shift scheduling module stores only current and recently completed schedules; historical shift data is purged on a rolling basis and is not available for export. We migrate current and upcoming schedules as Task records in Zoho Recruit with shift date, time, and location if the customer requests it during scoping, but we flag that Apploi's schedule history will not transfer regardless of migration method. Zoho Recruit ATS does not include a native shift scheduling module; customers needing shift management after migration typically integrate Zoho People or a third-party scheduling tool.

Apploi file attachments on Candidate and Application records (resumes, healthcare license scans, certification documents) migrate as ContentDocument records in Zoho Recruit's file storage. We use Zoho Recruit's Attachments import and map the original file type and upload date. Attachments exceeding 25 MB per file require chunked upload handling. Resume parsing in Zoho Recruit (available from Standard tier with 250 parses per day on Standard, 500 on Professional, unlimited on Enterprise) activates on import for any Candidate with a parsed resume file.