Migrate from Voyse to Zoho Recruit

Voyse candidate profiles map directly to Zoho Recruit Candidates. Critical constraint: Zoho Recruit requires Last Name as a mandatory field on all Candidate records. Any Voyse record where surname is absent must receive a placeholder value ('Not Provided' or similar) during transform before write-back, or those records will be skipped at import time. We preserve Voyse stage history as custom text fields on the Candidate record for audit and reporting continuity.

Voyse active job postings map to Zoho Recruit Job Openings. Job Opening status, department, location, hiring manager, and job description migrate as typed Zoho Recruit fields. Active job counts must align with the destination Zoho Recruit plan tier (1 on Free, 10 on Standard per recruiter, 250 on Professional, 750 on Enterprise). We flag any openings that exceed the target tier's active job ceiling before migration.

Voyse interview records map to Zoho Recruit Interview records with candidate lookup, scheduled date and time, interviewer assignment, interview type, and feedback status preserved. Interview duration and location from Voyse map to Zoho Recruit Interview custom fields if present. We resolve the interviewer User reference by email match against the destination Zoho Recruit User table.

Voyse client organisation records map to Zoho Recruit Clients. Client name, contact person, email, phone, website, and address fields migrate directly. Zoho Recruit Client records support a related list of Contacts; we create a Zoho Contact record for each Voyse client contact person and link it to the Client.

Voyse contact records associated with clients map to Zoho Recruit Contacts under the corresponding Client. Contact name, email, phone, title, and department migrate as typed Zoho Recruit Contact fields. The Contact-Client lookup is resolved at migration time after the Client parent record is created.

Voyse assessment or screening records map to Zoho Recruit Assessments linked to the Candidate via lookup. Assessment name, score, date, and evaluator notes migrate as custom fields on the Assessment record. Zoho Recruit Professional and above include pre-screening assessment capabilities; the Voyse assessment data migrates as historical records rather than live assessment templates.

Voyse notes on candidates, job openings, or clients map to Zoho Recruit Notes attached via ContentDocumentLink to the parent record. Rich text formatting from Voyse notes is preserved where supported by Zoho Recruit's Note body field. We link each Note to the correct Candidate, Job Opening, or Client by resolving the parent reference at migration time.

Voyse uploaded documents (CVs, cover letters, offer letters, onboarding paperwork) map to Zoho Recruit Attachments linked to the parent Candidate or Job Opening record. We use Zoho Recruit's file upload API with chunked binary upload for documents over the standard size threshold. File names and MIME types are preserved from the Voyse source.

Voyse tasks assigned to recruiters or tied to candidates map to Zoho Recruit Tasks. Task subject, due date, status, priority, and assigned user migrate. Task assignment resolves by email match against the Zoho Recruit User table. Tasks without a matching Zoho Recruit User are held in a reconciliation queue for admin provisioning before write-back resumes.

Voyse team members and recruiters map to Zoho Recruit User records. Resolution is by email address match. Zoho Recruit has a constraint: any Voyse user who already holds a separate personal Zoho Recruit account cannot be imported into the destination organisation account without first closing the personal account. We identify these conflicts during scoping and flag them for the customer's admin to resolve.

Voyse custom properties on Candidate, Job Opening, and Client records map to Zoho Recruit custom fields in the corresponding modules. Custom fields are available on Standard and above; the Free edition does not support custom fields. We create the destination custom fields before migration, matching Voyse property data types to Zoho Recruit field types (text, picklist, checkbox, date, number). Picklist values from Voyse must be pre-created in Zoho Recruit before import or the records will be rejected.

Voyse onboarding workflows represent stage-based hiring sequences that have no direct Zoho Recruit equivalent as migrated records. We do not replicate Voyse workflows as code. We audit every active Voyse onboarding workflow, document its trigger, stages, conditions, and actions, and deliver a written handoff to the customer's admin with recommended Blueprint steps and workflow rule equivalents in Zoho Recruit Enterprise. Workflow rebuild is outside standard migration scope.

Voyse stage history for candidates (application submitted, screening, interview, offer, hired, rejected) migrates as a series of custom date and text fields on the Zoho Recruit Candidate record: stage_name, stage_entered_date, stage_exited_date. This preserves the candidate journey timeline in a format queryable within Zoho Recruit's standard reports without requiring a custom module.

Voyse email communications attached to candidates map to Zoho Recruit's email sync functionality. Zoho Recruit supports POP3 on all plans and two-way IMAP sync on Enterprise. We document Voyse email thread content for admin reference but do not migrate individual email records as discrete database records because Zoho Recruit's email model relies on IMAP/POP3 sync rather than a dedicated EmailMessage object. Email preferences and consent flags migrate as custom fields on the Candidate record.