Migrate from Asure to Zoho Recruit

Asure stores candidate records within its hiring module, including applicant name, email, phone, resume file, source channel, application date, and status. These map directly to Zoho Recruit Candidate records. The candidate's original application date maps to Created Time; application status maps to a Zoho Recruit Candidate Status value. Resume files migrate as attachments linked to the Candidate record. We deduplicate by email address and flag any Asure candidate with a duplicate email in Zoho Recruit before insert.

Asure job postings map to Zoho Recruit Job Opening records. The Asure job title, description, department, location, employment type, and posted date migrate to the corresponding Zoho Recruit fields. We audit the count of active Asure job openings against the destination Zoho Recruit plan tier before migration: Free allows 1 active job, Standard allows 10 per recruiter, Professional allows 250, and Enterprise allows 750. Any migration exceeding the plan tier requires a plan upgrade before import.

Asure employees who originated as hires in the Asure recruitment module map to Zoho Recruit Candidates with the Employee Conversion flag set. The original Asure candidate record and the converted employee record share a common employee ID; we preserve the conversion date as a custom field on the Zoho Recruit Candidate for audit. If Asure stores the original application source (Indeed, LinkedIn, referral), that channel data migrates to the Candidate Source field in Zoho Recruit.

Asure interview schedules and feedback data map to Zoho Recruit Interview records. The interview date, time, interviewer name, interview type (phone, video, onsite), and status migrate. Interview feedback forms in Asure map to Zoho Recruit Interview Feedback Forms. If Asure stores candidate ratings or scorecards, those map to Zoho Recruit candidate rating fields.

Asure organizational departments map to Zoho Recruit Departments. The department name and reporting structure migrate as a flat department list. If Asure stores department heads or managers, those map to Zoho Recruit Users with the appropriate role designation.

Asure tracks where candidates originated (job boards, referrals, career site, direct apply). These sourcing channels map to Zoho Recruit Candidate Source field values. Zoho Recruit Enterprise includes Source Boosters for automated candidate sourcing from LinkedIn and Indeed; we create Source records in Zoho Recruit matching the Asure source taxonomy during migration so historical reporting by source remains valid.

Asure HR documents attached to employee records (offer letters, I-9, W-4, performance reviews) have no direct Zoho Recruit equivalent since Zoho Recruit is an ATS rather than an HRIS. We extract these files from Asure, store them in the customer's Zoho Recruit Document Library under a folder structure matching the employee hierarchy, and link the document URL back to the corresponding Candidate record via a custom URL field. Payroll documents, tax forms, and benefits elections are not migrated as they have no ATS use case.

Asure's partnership with MyHRScreens for background checks does not expose records via the standard Asure data export. Candidate screening results must be retrieved separately from MyHRScreens directly. We import any retrieved screening data as Zoho Recruit Assessment records linked to the corresponding Candidate. Background check status migrates as a custom field on the Candidate rather than a native object if the screening vendor is not a Zoho Recruit native integration.

Asure notes attached to candidate or employee records map to Zoho Recruit Notes linked to the Candidate record. Note content, author, and creation date migrate. Notes are linked via ContentDocumentLink per Zoho Recruit's attachment model.

Asure time and attendance data (clock-in logs, accrual balances, overtime rules) is not migrated to Zoho Recruit. Zoho Recruit is an ATS and does not store payroll, time tracking, or attendance records. We exclude this object class from the migration scope and note it in the written inventory for the customer's HR admin if they plan to move time tracking separately to another platform.

Historical payroll run registers (earnings, deductions, taxes, net pay per pay period) are excluded from migration to Zoho Recruit. Zoho Recruit has no payroll module and payroll data has no ATS use case. The customer's payroll data remains in Asure or migrates separately to a destination payroll platform.

PTO and leave accrual balances are excluded from Zoho Recruit migration. Asure stores accrual ledgers per employee with accrual methods (front-loaded, per-hours-worked, anniversary-based) that have no Zoho Recruit equivalent. We document the accrual method and current balance per employee in the written handoff inventory for the customer's HR admin to reconfigure in their destination HRIS or payroll platform.