Migrate from Breathe to Recruit CRM & ATS

Breathe Employee records map to Recruit CRM Candidate profiles. Name, email, phone, address, start date, and employment status transfer directly. The Breathe employment status (active, leaver, on leave) maps to Candidate status. Custom fields on the Employee record migrate to Recruit CRM custom fields on the Candidate object, with field types matched (text to text, date to date, picklist to dropdown). Department and job role from Breathe become tags or custom fields on the Candidate record.

Breathe Department records map to Candidate Tags in Recruit CRM for departmental classification. If the customer uses departmental cost-centre codes, these migrate as a custom text field on the Candidate record. Departments are not standalone objects in Recruit CRM, so no lookup resolution is required.

Breathe job role titles migrate to the Candidate's Current Job Title field. If the customer maintains a structured job-role taxonomy in Breathe, we map it to Recruit CRM's Industry or Function fields for reporting consistency.

Breathe absence entries (annual leave, sick leave, other) have no direct equivalent in Recruit CRM. We extract full absence history including leave type, dates, duration, and approval status from Breathe Reports and store it as structured notes on the Candidate record or as custom fields if the customer requires absence data in searchable form. Leave balance carry-forward figures require independent verification against entitlement settings and approval records before migration, as Breathe calculates balances internally and the pre-calculated fields may not reflect a point-in-time snapshot.

Breathe sickness entries are a distinct record type with dates, reasons, and Fit Note references. Sickness history migrates as structured notes on the Candidate record with date, type, and outcome preserved. Fit Note references are included as text in the note body. There is no native sickness object in Recruit CRM, so this data does not appear as a separate list view.

Breathe Performance Review records (available on Professional and Enterprise tiers) map to notes on the Candidate record. Review cycle, overall rating, and individual competency scores transfer as structured note content. Recruit CRM has no native performance review module, so review history appears as chronological notes rather than a formal review object. Review templates themselves do not migrate as templates; we document the template structure in the handoff inventory.

Breathe Remuneration Report (salary, additional payments, benefits, auto-enrolment) and Payroll exports are available via Reports. We extract these as structured records and load them to Recruit CRM Candidate custom fields or as salary/notice-period notes. Compensation data is sensitive; we apply encrypted handling throughout the migration and do not store it in staging environments beyond validation.

Breathe onboarding records track new-hire tasks, pending documents, and workflow steps. Onboarding task definitions and workflow logic do not migrate because Recruit CRM's onboarding model is different. We extract the task list and completion status for each employee as notes on the Candidate record and deliver a written onboarding task inventory to the customer's admin for rebuild in Recruit CRM or a separate onboarding tool.

Breathe Learn (available on Professional and Enterprise tiers) tracks compliance training completion. Completion records migrate as structured notes on the Candidate record showing course name, completion date, and status. Course definitions and learning paths do not migrate as content; we deliver a written list of active Breathe Learn courses for the customer's L&D admin to recreate or replace.

Breathe custom fields on the Employee record map to Recruit CRM custom fields on the Candidate object. We extract field names and values from the People Data Export, match field types to Recruit CRM field types (text, date, number, dropdown), and create the destination fields before migration. Any bespoke custom fields created outside Breathe's standard framework are flagged during the pre-migration audit and handled on a case-by-case basis.

Breathe stores Company documents (policies, handbooks) and Employee documents (contracts, IDs) in two separate silos with no bulk export API. Documents must be downloaded individually from the Breathe UI. We flag this as a mandatory manual step, provide a guided download checklist covering Company > Company documents and Profile > More > Documents, and advise beginning document archiving at the scoping stage. Upload into Recruit CRM is performed by the customer's admin after migration using Recruit CRM's file attachment interface.

Breathe users who are assigned as record owners or approvers map to Recruit CRM User accounts. We match by email address. Any Breathe user without a matching Recruit CRM account enters a reconciliation queue for the customer's admin to provision before the production migration phase begins.