Migrate from Zoho Recruit to Recruit CRM & ATS

Zoho Recruit Candidates map directly to Recruit CRM Candidates. Standard fields (First Name, Last Name, Email, Phone, Skills, Status, Source) migrate 1:1. Custom fields created in Zoho Recruit Professional or Enterprise migrate if the customer has equivalent custom fields configured in Recruit CRM; we pre-create the Recruit CRM field schema during the preparation phase. Resume files attach to the Candidate record; file association relies on reconstructing Zoho's /Attachments/Candidates/ID/ folder hierarchy before upload to Recruit CRM.

Zoho Recruit Clients (agency-specific module for external hiring companies) map to Recruit CRM Clients. The Client-specific fields (Company Name, Industry, Website, Address, Client Status) migrate 1:1. Client contacts migrate as related Contact records in Recruit CRM. Custom fields on Clients require pre-creation in Recruit CRM if they exist in Zoho Recruit paid tiers.

Zoho Recruit Contacts (hiring-manager or candidate-contact records) map to Recruit CRM Contacts. Standard CRM fields (Name, Email, Phone, Title, Account) migrate 1:1. The lookup relationship to Zoho Client (mapped to Client in Recruit CRM) is preserved via the Account/Client reference. Contacts without a Client association migrate as standalone Contact records.

Zoho Recruit Job Openings map to Recruit CRM Vacancies. Fields including Job Title, Location, Employment Type, Skills Required, and Job Description migrate 1:1. Zoho pipeline stages (Screening, Interview, Offer, etc.) map to Recruit CRM pipeline stages; we configure the stage mapping before migration. Active job counts do not have an equivalent ceiling in Recruit CRM (no documented limit), so no gating applies on the destination side.

Zoho Recruit Interviews map to Recruit CRM Interviews. Scheduled time, interview type (Phone, Video, Onsite), interviewer name, and feedback fields migrate 1:1. The interview-to-candidate association is preserved via our linking table using Zoho's candidate_id as a reference key. Meeting links (Zoom, Google Meet URLs) stored in Zoho interview records migrate as-is.

Zoho Recruit Users (recruiters and system users) map to Recruit CRM Users. Zoho's native migration tool has a 2,000-record ceiling on User imports; accounts with more than 2,000 historical user records require phase splitting. We migrate primary owner records (recruiters with active assignments) as full Users in Recruit CRM. Historical assignees beyond the ceiling are migrated as Candidate associations rather than standalone Users, preserving attribution while avoiding the cap. Role-and-profile assignments from Zoho Professional/Enterprise migrate to Recruit CRM role configuration.

Zoho Recruit attachments require a specific folder hierarchy (/Attachments/Candidates/[ID]/, /Attachments/JobOpenings/[ID]/, /Attachments/Clients/[ID]/) to re-associate with records. If a customer exports from Zoho and manually zips files without this structure, every attachment appears orphaned after import to Recruit CRM. We reconstruct the required folder tree during pre-flight preparation, verify the structure, then upload files to Recruit CRM's standard record-level attachment model. Resume files stored in Zoho's Resume Inbox migrate as candidate attachments with the original filename preserved.

Zoho Recruit Notes attach to Candidates, Job Openings, Clients, and Contacts. Plain-text notes migrate as-is to Recruit CRM notes. Rich-text notes (HTML format) migrate to Recruit CRM's note format where supported, with HTML formatting preserved. Note-to-record associations migrate via our linking table, preserving the parent object and record ID reference.

Zoho Recruit Tasks (and Events and Call logs) map to Recruit CRM Tasks. Task type discriminator (Call, Meeting, To-Do) is preserved via a Task Type field. Subject, Description, Due Date, Status, and Priority migrate 1:1. Task assignment resolves Zoho owner_id to the Recruit CRM user by email match.

Zoho Recruit Campaigns (sourcing initiatives linked to job boards or openings) map to Recruit CRM Campaigns. Campaign name, type, status, and linked Job Openings migrate. Job board posting configurations are platform-specific settings and do not migrate; we document the active campaign list so the customer's admin can re-configure postings in Recruit CRM.

Custom fields created in Zoho Recruit Professional or Enterprise tiers migrate as configuration-only pre-work. We inspect the source account's edition during discovery, extract the custom field schema (field name, type, picklist values), and pre-create matching fields in Recruit CRM before record migration begins. Custom fields are not available in Zoho Recruit Free or Standard editions; accounts on these tiers have no custom field schema to migrate. Lookup and formula fields from Zoho require Recruit CRM equivalent field types; lookup fields map as reference-type fields where the target object exists in Recruit CRM.