Migrate from 100Hires to Zoho Recruit

100Hires Job records map to Zoho Recruit Job Opening. We extract job title, description (HTML), department, location, pipeline stage definitions, and posting status. The Zoho Job Opening is created first in migration order so that its JobOpeningID is available as a lookup target when Application records are inserted. Job Opening status (Open, On Hold, Closed) maps directly from 100Hires posting status.

100Hires Candidate records map to Zoho Recruit Candidate. Standard fields (name, email, phone, work history, skills from taxonomy) map directly. Any custom Candidate properties on 100Hires require field creation in Zoho Recruit before import; custom fields are not available in Zoho Recruit's Free Edition so we confirm the customer's Zoho Recruit edition during scoping. Last Name is a mandatory field in Zoho Recruit; Candidates without a last name in 100Hires receive a Last Name value of 'Not Provided' during import.

100Hires Application records link a Candidate to a Job and track pipeline stage progression with timestamps and rejection reasons. In Zoho Recruit there is no standalone Application object; the pipeline state is tracked as a stage assignment on the Candidate record tied to a specific Job Opening. We map 100Hires Application stage history to Zoho Candidate stage fields (Current Status, Job Applied For) and create stage transition records where Zoho supports them. The Application's disqualification reason migrates to the Candidate's rejection reason field.

100Hires Interview records (scheduled date/time, interviewer User, interview type, calendar integration status) map to Zoho Recruit Interview. We preserve the Application and Candidate associations by resolving Candidate and Job Opening IDs at migration time. Interviewer assignment migrates by matching 100Hires User emails to Zoho Recruit User records.

100Hires custom evaluation scorecards attached to Interviews map to Zoho Recruit Assessment. 100Hires allows custom evaluation forms per interview type with variable rubrics (1-5 scale, pass/fail, or custom criteria). We export form definitions and all submitted scores but flag any custom scoring rubric that cannot map directly to Zoho's Assessment structure. The pre-migration audit produces a scorecard mapping table for the customer to confirm before Assessment records are inserted.

100Hires free-text Notes attached to Candidates or Applications map to Zoho Recruit Notes. Note body, author (User), and creation timestamp migrate directly. Author mapping resolves by matching 100Hires User email to Zoho Recruit User. Notes with no author receive the migration service account as creator.

100Hires Message records (email conversations tied to Candidates or Applications) migrate as email thread content on the Zoho Candidate record. We export message content and metadata (sent date, sender, recipient). Thread ordering is preserved by date. External email threads that originated in Gmail or LinkedIn and were imported into 100Hires via the Chrome extension may have truncated header information; we flag these for manual review post-migration.

100Hires User records (recruiters and team members) map to Zoho Recruit Users. We resolve by email match. Zoho Recruit imposes a constraint: users who already have a separate Zoho Recruit account cannot be migrated and must close their individual Zoho Recruit account before their records can be imported into the company account. We identify these conflicts during the pre-migration audit and escalate to the customer's admin for resolution before migration begins.

100Hires Attachments (resumes, cover letters, portfolio files) linked to Candidates or Applications migrate as Zoho Recruit Candidate attachments. Binary files are downloaded and re-uploaded with filenames preserved and parent record associations intact. Zoho Recruit Enterprise edition includes Document Library with folder sharing and file versioning; lower editions support basic attachment linking. We confirm the customer's Zoho Recruit edition before setting attachment targets.

100Hires maintains structured taxonomy lists for Skills, Departments, and Locations. We export these as flat lists and map them to Zoho Recruit equivalent taxonomy objects. Skills map to Zoho Recruit Skills. Departments map to Zoho Recruit Departments. Locations map to Zoho Recruit Locations or Job Opening location fields. Any taxonomy value with no Zoho Recruit equivalent is flagged in the pre-migration audit for the customer to confirm before import.

100Hires Nurture Campaigns (automated email sequences to Candidates) migrate as Zoho Recruit Campaign records with step definitions and email template references documented for manual re-activation. Active in-flight campaigns cannot be safely migrated mid-sequence because recipient opt-out states and delivery timestamps are tightly coupled to 100Hires' email infrastructure. We export campaign names, step definitions, and email template content as a written handoff document. The customer confirms email consent records for all recipients before re-activating sequences in Zoho Recruit.

100Hires Email Templates (body content, subject lines, placeholder tokens) migrate as Zoho Recruit Email Templates. We export templates as raw text with token syntax preserved, requiring the destination to parse and re-apply dynamic field mappings for Zoho Recruit's template variable syntax. Template assignment to specific Jobs or Candidates requires manual re-configuration post-import.