Migrate from Mitratech Circa to Zoho Recruit

Circa Job records map to Zoho Recruit Job Openings. Title, location, department, job description, employment type, and job status migrate directly. Circa's EEO-1 job group classification and posted date migrate as custom fields since Zoho Recruit does not have a native EEOC-1 category field. Active job status maps to Zoho's Open status; Closed and Draft map directly. We verify that the number of Job records in the Circa CSV matches the number of Job Openings inserted in Zoho before proceeding to Applicants.

Circa Applicant records map to Zoho Recruit Candidates with name, email, phone, stage, source, and application date preserved. Diversity sourcing tags captured during Circa's intake workflow migrate to custom Candidate fields that we create during schema setup. Circa's applicant source attribution migrates to Zoho's Source field. Zoho requires a Last Name value on every Candidate import; records without a last name in the Circa export receive 'Not Provided' as a placeholder per Zoho's data migration documentation.

Circa stores Outreach Records as separate entities linked to Jobs by ID rather than embedded within the job or applicant. During migration we denormalize outreach history into Zoho Notes attached to the corresponding Job Opening, preserving outreach date, partner name, outreach method, and response status as Note content. We also write the original Circa outreach record ID into a custom field so the relationship can be reconstructed in Zoho's reporting if needed. If the customer requires structured outreach tracking, we create a custom Outreach module in Zoho and map outreach records there.

Circa Community Partner Directory entries — external organizations and contacts receiving job postings and diversity outreach communications — map to Zoho Recruit Contacts or a custom Community Partner module. We extract partner name, contact name, email, phone, organization, diversity focus tags, and outreach history. If the partner organization has an associated Account in Zoho, the Contact is linked to that Account; otherwise, the partner organization is created as an Account and the contact is linked accordingly. Diversity focus tags migrate to a multi-select custom field.

Circa AAP data is derived from applicant flow logs and workforce composition snapshots and includes job group analysis, placement goals, and contractor veteran and disability metrics. Zoho Recruit has no native AAP engine. We export the AAP as a structured CSV and create custom fields on the Job Opening object (or a custom AAP module) to hold key metrics such as placement goal, job group, and veteran/disability utilization rates. The full AAP report is delivered as a written inventory document for the customer's compliance team to re-enter or link as an external report in Zoho.

Circa's ESDS automated job board posting configurations and posting history are tracked internally per job. Zoho Recruit has its own job board integration layer connecting to Indeed, LinkedIn, Glassdoor, and other major boards. We extract the job board subscription configuration and posting history from Circa as a reference dataset and deliver it as a written handoff document listing which boards were active per job so the customer's admin can reconfigure postings in Zoho's job board integration settings post-migration.

Circa maintains a searchable resume repository with parsed candidate profiles and source attribution. Zoho Recruit supports resume attachment on the Candidate record. We export resume file metadata and attachments from Circa and attach the resume file to the corresponding Candidate record in Zoho. Source attribution for each resume migrates to a custom field since Zoho's standard source field applies to the application rather than the resume itself.

Circa Employer Profile settings include company description, diversity commitments, featured tags, and branding applied to job postings. We extract the profile text, tag configurations, and diversity statement as structured data and either apply this content to the Job Opening description template in Zoho or store it in a custom Employer Profile record. The profile is recreated in Zoho's Career Page settings as part of the post-migration configuration handoff.

Circa user accounts include name, role, and access level per activated feature module. We export the full user roster with role assignments as a provisioning inventory. User accounts do not map directly to Zoho User records because Zoho requires account provisioning through its own user management interface. We deliver a written user provisioning guide mapping each Circa role to the corresponding Zoho Recruit profile and role, with the customer's admin responsible for creating the actual Zoho User records before the production migration runs.

Circa supports custom fields on Jobs, Applicants, and Community Partners depending on the active feature tier. We audit the full custom field schema from an account with full feature access during discovery, catalog every active custom field with its data type, and create matching custom fields in Zoho Recruit before any record import begins. Circa's per-tier field gating means fields created under a premium tier may not appear in exports taken from a lower-privilege account; we verify field counts against record counts to catch silent drops.

Circa's Diversity Badge system captures sourcing channel and diversity category at the applicant level. These badges have no native equivalent in Zoho Recruit. We create a custom multi-select picklist field on the Candidate object with options derived from the customer's active Circa badge set, and map the badge values from each applicant record into this field during the Candidate import phase.

Circa interview scores and assessment data linked to applicants migrate to Zoho's Interview or Candidate Activity records, with structured scores stored in custom numeric fields. If Circa stores interview as a linked entity rather than a sub-object, we denormalize the score, interviewer name, date, and feedback into a Note or a custom Interview record attached to the Candidate in Zoho.