Migrate from ActiveCollab to Trello

ActiveCollab Projects map directly to Trello Boards. Project name, category, status (active/archived), budget field, and owner assignment migrate as Board metadata. Trello Board visibility settings (private/workspace/public) are set during scoping based on the original ActiveCollab project's client-visible flag. Archived projects require the Trello Premium or Enterprise plan to enable board-level archiving; Standard plan boards cannot be archived and must be manually closed post-migration.

ActiveCollab Tasks map to Trello Cards on the corresponding Board. Task name, description (rich text), due date, assignee (Member), labels, priority flag, and completion status migrate. Trello Cards have no native priority field; we reconstruct priority as a Label (High/Medium/Low) or a custom field if the destination board uses the Trello Custom Fields Power-Up. Completed tasks set Card archival status in the destination List.

ActiveCollab Subtasks are hierarchically nested under Tasks and carry their own assignee and completion status. We map each Subtask to a Trello Checklist item on the parent Card, preserving the completion checkbox state and assigning the checklist item to the mapped Member if present. Trello does not support sub-checklist items, so deeply nested subtask trees flatten into a single checklist level.

ActiveCollab Discussion threads attached to Projects or Tasks map to Trello Card Comments. Author name, timestamp, and rich text content migrate as Card comments ordered by timestamp. Trello does not have a Project-level discussion concept; Project-level Discussions on the source map to Comments on a designated migration-reference Card within the destination Board.

ActiveCollab Notes are free-form text records at the Project level, optionally pinned. Notes with a single linked Task migrate as additional Card Description content prefixed with a [Migration Note] marker. Orphaned Notes (no linked Task) are attached to a designated migration-reference Card. If the destination workspace uses the Trello Document Power-Up, Notes are consolidated into workspace documents per project.

ActiveCollab Time Entries carry job type, billable flag, duration, and linked task. Trello has no native time tracking. We reconstruct time entry summaries as a formatted checklist item on each Card (e.g., '[1.5h] Design work — billable') or as a pre-populated custom field if the destination uses the Custom Fields Power-Up. The customer selects the representation during scoping. Full timesheet rollup cannot be reproduced in Trello without a third-party Power-Up.

ActiveCollab files uploaded via /upload-files are downloaded to our staging storage and re-uploaded as Trello Card attachments. We preserve original file names and content types. File size limits for Trello attachments apply (25 MB on Standard, 250 MB on Premium); files exceeding the destination plan limit are flagged during scoping for alternate delivery. ActiveCollab's UUID-based file references are replaced with Trello's attachment URLs post-upload.

ActiveCollab Members and Clients map to Trello Board Members. We migrate name, email, avatar reference, timezone, and active/archived status. Member role mapping is approximate: ActiveCollab's five configurable roles condense to Trello's Board Admin, Normal Member, and Observer roles. Guests and Client-level users map to Trello Board Guests if the destination plan supports guest access (Premium and Enterprise only).

ActiveCollab Labels are color-string tag pairs applied to Tasks and Projects. We preserve the full label vocabulary and reapply label assignments to migrated Cards. Trello requires labels to be pre-created per Board; we create labels on each destination Board before card import using the source label vocabulary. Label colors are approximated to the closest Trello color option. Some destination boards require manual label pre-creation if the workspace admin has restricted Board customization.

ActiveCollab Project Templates bundle a named set of Tasks, subtasks, and Discussions. We migrate the template structure as a new Trello Board with '[Template]' prefixed in the Board name. Trello has no native template-boarding feature on Standard plan; Premium plan users can use the board duplication feature as a post-migration template workflow.

ActiveCollab finish-to-start task dependencies have no native Trello equivalent. We capture the dependency graph as a structured CSV and reconstruct it in Trello as a pair of custom fields (Blocked By, Blocks) using the Custom Fields Power-Up, or as a labeled convention (e.g., Label 'dep:task-123') on each blocked Card. The customer selects the representation during scoping. Downstream date propagation from ActiveCollab's automated dependency updates does not reproduce in Trello.

ActiveCollab Pro-tier Workflow Automations (trigger-action rules) do not migrate as code. We capture every automation configuration as a structured JSON record documenting trigger, conditions, actions, and delay logic. We deliver this as a written automation inventory with Butler-equivalent recommendations per rule. The customer's admin rebuilds each automation in Butler or selects a Power-Up replacement post-migration.