Migrate from Conceptboard to Trello

Conceptboard Projects containing Boards map to Trello Workspaces at the top level, or to board groups within a single Workspace for smaller migrations. Starter-plan organisations are limited to 5 active projects; archived projects require manual navigation to the Archive section before export. We query the full project list during discovery to identify both active and archived projects, then export each in project order to preserve the workspace hierarchy in Trello Workspace or board naming conventions.

Each Conceptboard Board becomes a Trello Board. Board name, creation date, and any board-level description text migrate as board metadata. Conceptboard's visual spatial layout (x-y coordinates of sticky notes, sections, and connectors) cannot be preserved as structured data; we export each board as PDF for archival reference and extract visible text into Trello card titles and list names. Sections within a Conceptboard Board map to Trello Lists in the destination Board.

Conceptboard Sections subdivide a Board spatially and can be exported individually. We map each Section to a Trello List within the destination Board, preserving the section name as the list name. If a Section contains sub-sections, we flatten the hierarchy into Trello Lists or, if the customer requests, into a nested card structure using checklist headers.

Conceptboard sticky notes are individual text objects on a board. Each sticky note becomes a Trello Card with its text content as the card title. Sticky notes that contain multi-paragraph content or mixed formatting are split: title takes the first line, remaining content is placed in the card description. Sticky note author and creation timestamp are preserved in a card comment for audit. Colour-coded sticky notes map to Trello Labels.

Conceptboard text boxes that are not sticky notes (e.g., explanatory labels, callouts, embedded instructions) are extracted as text and placed either in Trello card descriptions (if they annotate a specific sticky note or section item) or in Board descriptions (if they describe the board as a whole). We extract all visible text from board-level text boxes during PDF review and map them contextually.

Files uploaded to a Conceptboard Board via the Attachments dialog are downloaded individually and re-uploaded to the equivalent Trello Card. We preserve filenames, original upload dates, and uploader attribution. Trello Standard tier supports 250 MB attachments per file; files exceeding this limit on Free (10 MB) or Standard boards require alternative storage with a link placed on the card. We flag oversized files during scoping.

Conceptboard tasks attached to boards map to Trello Cards with due dates migrated from the task deadline. Assignee mapping resolves Conceptboard task owners to Trello members by email. Task descriptions migrate as card descriptions, and task checklists migrate as Trello checklists on the same card. Standalone Conceptboard tasks not attached to a specific board are placed in a designated backlog Trello Board.

Conceptboard milestones with dates map to Trello Cards with the milestone date as a due date and a Milestone label. Milestones with no date map to a card with a Milestone label and no due date. We do not map milestones to a separate Trello object because Trello has no native milestone concept; customers using Power-Ups for roadmapping (such as BigPicture or Elegance) can reconstruct milestone groupings post-migration.

Conceptboard personal and team-shared templates (Advanced+ feature) migrate as standard Trello Boards marked with a Template label. We do not migrate template-as-a-template functionality because Conceptboard template metadata is not structured data; the board content itself transfers as a board that the customer copies manually in Trello to create new boards.

Conceptboard licensed users map to Trello members by email address. Guest users (unregistered collaborators who do not consume paid seats in Conceptboard) are mapped to Trello members on the Free tier if the board membership model allows, or flagged as collaborators to be re-invited manually in Trello after migration. We separate the licensed-user and guest-user populations during user scoping to determine the target Trello seat count.

Conceptboard comments on sticky notes and board elements are captured during the PDF export review and migrated as Trello card comments on the corresponding card. We preserve comment author, timestamp, and content text. Comment threading structure in Conceptboard (replies to comments) maps to flat card comments in Trello, preserving the chronological order of the original thread as a series of sequential comments.

Board history is an Advanced+ audit feature recording version snapshots of a board over time. It is not user content and has no equivalent schema in Trello. We do not migrate version history. We document whether boards had Board History enabled at migration time so customers understand which audit capability is being lost and can evaluate Trello Power-Ups that provide version-like tracking if required.