Migrate from Freelo to Trello

Each Freelo Project maps to a Trello Board. We map project name, description, status (active/archived), and creation date to board metadata. Freelo's project-level settings (budget, hourly rate) have no Trello equivalent and are flagged for manual note-taking post-migration. If the customer has more than 1 active board, we note that Trello's free plan has no per-workspace board count limit, only per-file and per-board storage caps.

Each Freelo To-Do List maps to a Trello List within the parent Board. We preserve the list ordering as a Trello list-position value derived from the Freelo sort order. Freelo's To-Do List-level pinned notes migrate as the first card in the list with a [NOTE] prefix in the card title to distinguish them from task cards.

Each Freelo Task maps to a Trello Card within the parent List. We map title, description (markdown preserved), deadline (to due date), assignee (to card member), author, creation date, completion status, and comment count. Freelo's task priority maps to Trello card label colors if labels are configured on the destination board; otherwise it is noted as a custom field candidate.

Freelo Subtasks map to Trello Checklist items within the parent Card. Each Freelo subtask title becomes a checklist item, and the completion status maps to the checklist item checked state. Subtask assignees and deadlines within a checklist are not natively supported in Trello; we add them as text suffixes in the checklist item title and flag for admin review post-migration.

Freelo user accounts (Admin, Project Manager, Member) map to Trello Workspace Members by email address match. We export the user's name, email, and Freelo role and present this to the customer's admin for Trello permission group assignment. Freelo's role model does not have a direct Trello equivalent; the admin assigns Trello-level permissions manually post-migration.

Freelo file attachments migrate as Trello card attachments. We pull binary files via the Freelo API and upload to Trello via the attachments endpoint. A key gotcha: Trello's free plan limits files to 10 MB each versus Freelo's 100 MB ceiling. We validate file sizes before upload; files exceeding the destination plan's limit are flagged for re-hosting (Google Drive, Dropbox) and linking as a URL attachment, with the original file name preserved as the link label.

Freelo comments attached to Tasks or To-Do Lists migrate as Trello card comments. We map comment body, author, and timestamp. Markdown formatting in Freelo comments is preserved as-is in the Trello comment. Freelo pinned comments on To-Do Lists migrate as the first card comment on the corresponding list's introductory note card (created as a [NOTE] card per the To-Do List mapping).

Freelo custom fields on Tasks (text, number, date, dropdown) map to Trello Custom Fields via the Custom Fields Power-Up. Trello Standard ($5/user/mo) and Premium ($10/user/mo) include the Custom Fields Power-Up; the Free plan does not support it. If the destination workspace is on Free, we export custom field name-value pairs as structured text in the card description under a [CUSTOM FIELDS] heading and note the plan upgrade requirement for the admin. Dropdown values migrate as Trello dropdown options; date values as Trello date fields; number values as Trello number fields.

Freelo tags on Tasks map to Trello Labels on the destination Board. Trello limits labels to 10 per board versus Freelo's unlimited tag count. If the source project uses more than 10 distinct tags, we present a consolidation plan to the admin during scoping, grouping related tags by color and retaining the most-used tag names. Tag colors from Freelo are not available in the API; we assign Trello label colors arbitrarily by mapping order.

Freelo time entries (duration and cost per task) have no native Trello equivalent. We export duration, cost value, and currency per task and embed them as structured checklist items: [ ] Duration: Xh Ym | [ ] Cost: $Z in a dedicated Time Tracking checklist on each card, and additionally as a text block in the card description. We flag to the customer that this is a manual workaround and does not enable time-based reporting within Trello; billing summaries require a third-party Power-Up or manual extraction.

Freelo task-level cost tracking (hourly rate × logged time) migrates as structured text in the card description under a [BUDGET] heading. The original budget amount, logged cost, and currency are preserved as human-readable text. Trello does not have a native cost or budget field on cards.

Freelo supports recurring tasks with repeated budget settings. Trello automates recurring card creation through Butler rules (included in Standard and Premium) or third-party Power-Ups. We document each Freelo recurring task pattern (frequency, budget, assignee) in the automation inventory deliverable so the admin can configure equivalent Butler rules post-migration.