Migrate from Avionté Staffing and Recruiting Software to Recruit CRM & ATS

Avionte Candidates map directly to Recruit CRM ATS Candidates. Contact info, resume data, phone, email, and address fields transfer cleanly. Avionte's custom applicant properties and Table Editor-defined custom fields audit during discovery, then map to Recruit CRM custom fields on the Candidate object. Position categories and skill tags are stored as shared Avionte lookup values; we extract the full taxonomy and reattach tag associations to each Candidate record in Recruit CRM to preserve candidate-to-job matching capability.

Avionte Company records map to Recruit CRM Companies. Client name, contact details, billing address, and any custom fields migrate. Recruit CRM Company records serve as the parent for all candidate and job associations in the ATS/CRM model. We preserve the original Avionte Company ID in a custom field for reference and deduplication during post-migration reconciliation.

Avionte Jobs map to Recruit CRM Jobs with job title, description, requirements, and status preserved. Avionte's bulk import CSV format for Jobs (Job Title, Company Name, Status, Date Opened, Date Closed, Recruiter Assigned) maps directly to Recruit CRM's job fields. Job status mapping aligns Avionte pipeline stages with Recruit CRM kanban stages; we configure the stage names during schema setup.

Avionte Placements (the active hire record connecting a Candidate to a Job at a Company) map to Recruit CRM Candidates with a placement status indicator and linked Job reference. We capture start date, termination date, pay rate, and bill rate as custom fields on the Candidate record since Recruit CRM does not have a native Placement object. Placements must land in Recruit CRM before Assignments; we sequence accordingly and validate the placement-to-candidate linkage after import.

Avionte Assignments track active work periods for placed candidates with schedule details and assignment-specific rates. Recruit CRM has no native Assignment object. We extract assignment records as a structured CSV archive with the original Avionte Assignment ID, associated Placement ID, work schedule details, and bill/pay rates. If the customer plans to use Recruit CRM for temp staffing tracking alongside a separate payroll solution, we configure custom fields on the Candidate record to hold assignment-level data.

Avionte Time Entries record hours worked by placed candidates, linked to Assignments. Recruit CRM has no timesheet or time entry module. We export all posted Time Entry records as a structured CSV archive (Employee ID, Assignment ID, Hours, Date, Approval Status, Pay Amount, Bill Amount) for import into the customer's chosen standalone payroll solution post-migration. Avionte enforces referential integrity requiring a valid Assignment ID before Time Entry export; we respect this in the extraction sequence.

Avionte generates invoices through a billing batch process tied to time entries and placements, with lifecycle states (draft, processing, posted). Only posted invoices represent closed financial records. We export all posted invoice records and line items as a structured CSV archive for the customer's finance team to enter into their accounting system or payroll platform post-migration. Avionte's billing batch workflow state determines export scope; draft and error-state batches are flagged for resolution before extraction.

Avionte's Positions and Skills taxonomy is a shared lookup table used by both Jobs and Candidates. A single tag like 'E-Commerce' or 'Light Industrial' can appear on multiple records. We extract the full taxonomy separately, create corresponding tags in Recruit CRM, and reattach tag associations to each migrated Candidate and Job record. This preserves the candidate-to-job matching functionality that recruiters rely on in Avionte's ATS workflow.

Avionte activity logs track recruiter touchpoints with candidates and clients. We migrate call, email, meeting, note, and task engagement records to Recruit CRM's ATS Activity object, linking each activity to the corresponding Candidate or Job record by resolved ID. High-volume activity histories are chunked to handle large record counts efficiently.

Avionte's recruiting pipeline stages are configurable per workflow, with stage names and count varying by agency configuration. We extract the customer's active pipeline definition during discovery, map each Avionte stage to a Recruit CRM kanban column (New, Screening, Interview, Offer, Hired, Rejected), and configure the stage mapping before any Candidate or Job records land in Recruit CRM.

Avionte User records (recruiters, account managers, and administrators) map to Recruit CRM Users. We resolve users by email match across both platforms. Inactive Avionte users may be archived rather than migrated depending on the customer's Recruit CRM seat count. Any Avionte Owner without a matching Recruit CRM User is held in a reconciliation queue for the customer's admin to provision before record import resumes.

Avionte supports custom fields on core objects via the Table Editor. We audit the customer's custom field configuration during discovery, map each to a Recruit CRM custom field of the appropriate type (text, number, date, picklist, checkbox, or multi-select), and pre-create the schema before any data import. Custom fields with complex Avionte data types (lookups, formulas, or conditional fields) are flagged during discovery for manual review and manual post-migration configuration if no direct Recruit CRM equivalent exists.