Migrate from ClickUp to Trello

ClickUp Workspace maps to Trello Workspace (or Team in newer Trello terminology). The Workspace name and member roster transfer directly. Trello enforces 1 Workspace per organization at the top level, matching ClickUp's single-root model. We extract the member list from ClickUp Workspace members and map to Trello Workspace members, preserving email addresses as the join key.

ClickUp Spaces are broad organizational containers that often hold multiple Folders or Lists. When migrating to Trello, we collapse each ClickUp Space into either a Trello Board (preferred) or multiple Boards if the Space contains more than 475 Lists (Trello's hard limit per Board). Spaces with deeply nested Folders may produce multiple Trello Boards. We preserve the Space name as Board name or Board prefix and flag any Space exceeding Board limits before migration so the customer can pre-decide the split strategy.

ClickUp Folders sit between Space and List and often contain multiple Lists. Trello has no Folder equivalent. We evaluate Folder depth during scoping: shallow Folders (2-5 Lists) collapse into a single Trello Board with the Folder name as Board name and Lists as columns; deeper or busier Folders produce separate Boards. We preserve Folder-level Custom Field scopes by applying them at the Board level in Trello where Custom Fields Power-Up is installed.

ClickUp Lists map most directly to Trello Lists, which serve as status columns within a Board. The List name transfers as-is. Status labels in ClickUp (custom status types with colors) require mapping: we extract the status type associated with each List and apply equivalent colored Labels in Trello, or map to Trello's built-in Label colors if no custom color scheme exists. Lists that function as categories (not statuses) may become separate Boards or a Table view if the Trello Workspace has Premium access.

ClickUp Tasks map to Trello Cards. We transfer: task name (Card title), description (Card description in Markdown), assignees (Card members), due date (Card due date), priority (mapped to colored Labels: red=Urgent, orange=High, yellow=Medium, green=Low), URL attachments, and the full comment thread as Card comments. ClickUp's rich description formatting converts to Trello Markdown. Task dependencies do not transfer; we document dependency pairs in a separate reference sheet for the admin to rebuild using Butler rules or Trello Automation.

ClickUp Subtasks are independent task objects with their own assignees, due dates, and properties. Trello Checklists are checklist items within a Card without assignees or due dates. For Subtasks with simple completion tracking, we convert to Checklist items and preserve the title and checked status. For Subtasks with complex properties (independent assignees, due dates, or descriptions), we promote them to separate Cards on the same Board and link them using Card cross-references in the Card description, flagging each for the customer's review during validation.

ClickUp Custom Fields (dropdown, date, number, text, person, rating, relationship) require translation. On Trello Standard and Premium plans, the Custom Fields Power-Up is available and supports text, number, date, dropdown, and checkbox types. We map compatible field types directly. Fields scoped at the List level are applied to all Cards in that List's Board. Relationship fields (which link to other tasks) do not have a Trello equivalent; we convert them to text card fronts with the linked record ID or name and document the original relationship for the admin to rebuild via Butler cross-board linking if needed. Workspace-level and Space-level Custom Fields are applied to all destination Boards.

ClickUp Tags are workspace-level labels that apply across all Lists. Trello Labels are Board-level labels. We extract the full ClickUp tag vocabulary, map to Trello Label colors (or create labeled text Labels if the Board already uses all color slots), and apply the label-to-card associations. Tags that served as priority or status indicators are consolidated with the existing priority/status Label mapping to avoid duplicate labeling on Cards.

ClickUp file attachments on tasks migrate as Trello Card attachments. We transfer attachment name, URL reference (for externally hosted files), and file size metadata. Large binary attachments may require download-and-reupload handling depending on Trello's attachment size limits (10MB per attachment on Free; 250MB on Standard+). We flag any attachment exceeding Trello's size limit and provide a reference list for manual handling. Trello does not support the same attachment preview experience as ClickUp for PDF and document types.

ClickUp Goals are measurable target objects with key results linked to tasks. Trello has no Goals object. Goals and their linked task associations do not transfer. We export the full Goal schema (name, target value, metric type, linked task IDs) as a JSON reference file and a summary table that the customer can use to reconstruct Goal tracking using Trello Dashboard Power-Ups, third-party reporting tools (Google Sheets sync, Looker), or a dedicated goals platform. This is a high-impact gap that requires explicit sign-off before migration.

ClickUp native time tracking entries include duration, user, start/end timestamps, and optional billable flags. Trello has no native time tracking. We extract all time entry records as a structured CSV (task name, user, duration, billable flag, date) and a summary table grouped by task and by user. Customers can integrate third-party time tracking Power-Ups (TimeCamp, Everhour, Planyo) post-migration and reconcile the historical data manually or via spreadsheet import into the chosen Power-Up.

ClickUp Docs attached to tasks migrate as Card description content (if short) or as PDF/text file attachments (if long or richly formatted). The ClickUp Docs API does not preserve full formatting, and Trello has no native document object. We export Doc content as Markdown text and attach as a .md or .txt file to the Card. Complex Docs with tables, embeds, or media require manual post-migration review to restore fidelity. Standalone Docs (not attached to a task) are documented as a separate file inventory for the customer to relocate to Confluence, Notion, or Google Docs post-migration.

ClickUp View definitions (Gantt, Calendar, Timeline, Mind Map, Workload, Dashboard) are configuration objects with no Trello equivalent. Trello offers Board, Table (Premium beta), Calendar, and Dashboard (Power-Up) views. We export the full View definition inventory including filters, groupings, and column configurations as a written reference. The customer uses this to configure Trello views manually post-migration. Gantt and Timeline views in particular have no Trello replacement; teams requiring these views migrate to a dedicated Gantt tool or use a Power-Up like Instagantt.

ClickUp Automations (Business plan: 5,000/month; Business Plus: higher) do not migrate to Trello Butler or Trello Automation because the trigger-action models differ. We export the automation rule inventory (trigger type, conditions, actions, frequency) as a written document with Butler-equivalent recommendations where applicable. Butler uses command-based rules (e.g., 'when a card is moved to Done, assign to @user') that partially overlap with ClickUp's triggers. The customer rebuilds automations in Butler or Trello Automation post-migration based on the inventory. This is standard scope: we do not write Butler rules as part of the migration.