Migrate from QuickStart Admin to Trello

QuickStart Admin Projects map to Trello Boards. The board name derives from the Project name. If QuickStart Admin exposes multiple projects, we create one Trello Board per project. We configure the board's default List structure during migration (To Do, In Progress, Done as defaults unless the customer specifies a custom list template). Workspace assignment requires email-matched Workspace membership for the admin performing the migration.

QuickStart Admin Tasks map to Trello Cards. Each Task becomes a Card placed in the appropriate List based on the Task's status field. Card name derives from Task title. We preserve description as the Card description field, due date as Card due date, and created/updated timestamps as Card activity log metadata. Card creation order within Lists preserves the original Task ordering from QuickStart Admin if ordering data is present in the export.

QuickStart Admin Subtasks map to Trello Checklist items on the parent Card. Each Checklist item carries the Subtask title and checked/unchecked state. If QuickStart Admin Subtasks have assignees or due dates, those do not map directly to Trello Checklist items (which do not support assignees); we attach the assignee information as a Card comment noting the original assignment, and we set the Card due date from the earliest Subtask due date if no Card-level due date exists.

QuickStart Admin Assignees (user or team assignment on Tasks) map to Trello Card Members. We resolve by email match against the Trello Workspace membership list. If a QuickStart Admin assignee email has no matching Trello Workspace member, we create a reconciliation queue and add the Card Member via Trello API if the email corresponds to a valid Atlassian account, or flag for manual member invitation. Team-level assignments in QuickStart Admin resolve to individual member assignments in Trello by expanding the team membership.

QuickStart Admin Custom Fields map to Trello Custom Fields defined at the Board level via the Trello Custom Fields API. Custom field definitions (name, type: text, number, date, checkbox, select) must be inferred from QuickStart Admin's export during the pre-flight audit. We create matching Custom Field definitions in Trello before Card migration, then populate customFieldItems on each Card during import. Select (picklist) type fields from QuickStart Admin map to Trello dropdown Custom Fields with equivalent options.

QuickStart Admin Task Comments map to Trello Card Comments. Each comment migrates with author attribution (from author email), original timestamp, and full comment text. Formatting beyond plain text (bold, italic, links) may simplify during transfer depending on the richness of the QuickStart Admin export format. We preserve the original timestamp on the Card comment activity.

QuickStart Admin User accounts (name, email, role) map to Trello Workspace Members. We resolve by email match. The migration user performing the import must have Workspace admin rights in Trello. User roles and permissions in QuickStart Admin do not have a direct Trello equivalent (Trello Workspace roles are Admin, Normal, and Guest); we map QuickStart Admin admin-role users to Trello Workspace Admin and standard users to Normal Member.

QuickStart Admin Attachments on Tasks cannot be guaranteed for migration. No documented API or export endpoint exists for QuickStart Admin, so binary file extraction cannot be confirmed. We attempt to migrate attachment file URLs (not the files themselves) as Card attachments via URL if the QuickStart Admin export contains accessible file links. Actual file binary migration requires the customer to provide a separate file export and is outside standard scope.

QuickStart Admin Task status values (e.g., Open, In Progress, Closed) map to Trello List placement. We configure Lists per Board to match the QuickStart Admin status pipeline. Tasks without a clear status map to a default To Do or Backlog List. The customer specifies the exact status-to-List mapping during scoping.

QuickStart Admin Task due dates migrate to Trello Card due dates. The date format from QuickStart Admin is reconciled to ISO 8601 during import. Time-of-day information is preserved if the QuickStart Admin export includes it. If a QuickStart Admin Task has no due date, the Card is created without a due date. Completed Tasks from QuickStart Admin migrate as Cards with the due date marked complete.

QuickStart Admin created_date and updated_date on Tasks migrate as Card activity metadata (the Card's creation and last-activity timestamps via Trello API). We do not create separate activity log records for these timestamps; they are set on the Card itself at creation time. Historical timestamp precision is preserved as reported by the QuickStart Admin export.

If QuickStart Admin supports tagging or labeling on Tasks, those tags map to Trello Card Labels. Label colors are assigned automatically from Trello's standard palette in order of discovery; the customer specifies a color preference during scoping if one exists. Label names are preserved verbatim from the QuickStart Admin export.