Migrate your ClickUp data

Workspaces are the top-level organizational container. Each Workspace operates independently with its own billing, members, and data. We migrate workspace structure including name, settings, and member roles.

Spaces sit below Workspace and act as broad containers for projects. They support Custom Fields that cascade to all child objects. We preserve Space-level configurations and Custom Field definitions.

Folders provide a middle organizational layer between Spaces and Lists. They are optional in the hierarchy but common in established workspaces. We preserve folder structure and any folder-specific settings.

Lists are the primary work container in ClickUp, holding Tasks and serving as the attachment point for most Custom Fields. We migrate all List metadata and their associated task data.

Tasks are the core data object in ClickUp with dozens of native properties including status, priority, assignees, due dates, time tracked, and dependencies. We perform full 1:1 migration of standard task properties.

Subtasks are second-class citizens in ClickUp; they do not inherit all parent task properties and are harder to aggregate across views. We migrate subtasks but flag their reduced visibility during scoping so expectations are set.

Custom Fields can be scoped to List, Folder, Space, or Workspace level with different inheritance behaviors. Field types include dropdown, date, number, person, relationship, and rating. We map field definitions and values but the scope placement must be explicitly preserved.

Goals in ClickUp allow teams to set measurable targets linked to tasks. We migrate Goal definitions, metrics, and linked tasks where those associations are exportable.

ClickUp Docs are embedded documents attached to tasks or standalone. The Docs API has formatting limitations compared to the in-product experience. We export Docs content and fall back to raw text when formatting is not fully preserved.

Automations trigger based on task events like status changes or due date approaching. Business plan includes 5K automations per month. We export automation rules but migrate them as inactive drafts requiring manual review post-migration for safety.

ClickUp includes native time tracking with timer and manual entry support. Time entries are tied to tasks and include duration, user, and optionally billable flags. We migrate time entry records with their task associations preserved.

File attachments on tasks and docs are stored in ClickUp with size limits varying by plan. We migrate attachment references and metadata; large binary files may require additional handling or download coordination.

Views (List, Board, Gantt, Calendar, Timeline, Map, Box, Activity, Workload, Dashboard) are configurations, not stored data. We migrate the view definitions so destination workspaces have equivalent layout options.

Tags are labels applied to tasks for categorization. They are workspace-level and can be applied across all lists. We migrate the full tag vocabulary and all task-to-tag associations.