Migrate from Fingercheck to Bullhorn ATS & CRM

Fingercheck Employee records map to Bullhorn Candidate records as the primary migration anchor. We extract firstName, lastName, address, phone, email, HireDate, PayType (hourly/salaried), ExemptFromOT, and FullOrPartTime and map them to the corresponding Bullhorn Candidate fields. The Fingercheck EmployeeID becomes the externalID on Candidate for deduplication. SSN and DOB are extracted into a secure encrypted file separate from the bulk import and re-entered by the employee via Bullhorn's employee self-service portal or manually by the admin. Division and PayGroup assignments from Fingercheck are stored as custom fields on the Bullhorn Candidate since Bullhorn has no native payroll entity.

Fingercheck Custom Fields (SETUP > HR > Custom Fields) are customer-defined in name, type, and required status. We export all custom field definitions and values per Employee, then create Bullhorn Custom Fields on the Candidate object via the Field Maps tool (Admin > Field Mappings). Fields that require structured picklist values (e.g., employment type, cost center) are created as Drop Down fields in Bullhorn with the same value set. Custom Objects are used only when the Fingercheck custom field set exceeds the Candidate object field limit, and those require a Bullhorn Support ticket to provision (2 on standard ATS, 10 on Front Office Growth/Enterprise, none on ATS Growth).

Fingercheck Divisions represent organizational units and map to the DivisionID on the Employee record. Bullhorn has no native Division entity for Candidate. We store Division assignment as a custom text or picklist field on the Candidate record. Where the customer also has Bullhorn Corporate (client company) records, Division can map to a Department field on the Corporate if the customer uses Bullhorn for internal company structure tracking.

Fingercheck PayGroup determines payroll tax calculation logic (salaried vs. hourly) and cannot map to a native Bullhorn field because Bullhorn does not process payroll. We preserve PayGroup as a custom text or picklist field on the Candidate record for reference. The customer's Bullhorn admin or payroll partner reconciles pay type against Bullhorn's placement billing records post-migration.

Fingercheck supports up to 5 Cost Center fields per employee for labor allocation and job costing. These are free-text or structured depending on customer setup. We export all 5 CostCenter fields and store them as custom text or picklist fields on the Candidate record. For agencies using Bullhorn Placements for billing, Cost Centers can alternatively map to custom fields on the Placement object that the billing team references.

Time Card records in Fingercheck capture punch-in/out timestamps, breaks, overtime flags, and job costing associations per pay period. We export Time Cards by date range aligned to pay period boundaries and store them as Bullhorn Task or Note records linked to the Candidate. The Task Subject identifies the work period, and custom fields on the Task capture hours worked, overtime hours, and job costing codes. Overtime and break rules are preserved as data points, not automated logic.

Fingercheck scheduling handles shift assignments, conflict detection, and shift notes for field and office workers. Schedule records (employee assignment, date/time, notes) are exported and stored as Bullhorn Task records with the schedule date as ActivityDate, or as Notes on the Candidate if the shift data is descriptive rather than time-tracking. Bullhorn's native scheduling is limited, so the customer's Bullhorn admin configures calendar integration post-migration if ongoing shift tracking is required.

Fingercheck HR Documents include employee files, certifications, I-9s, policy acknowledgements, and onboarding paperwork stored per Employee. We export these documents as files (PDF, DOCX, image formats) and import them into Bullhorn by attaching them to the corresponding Candidate record via Bullhorn's document upload or via Bullhorn's File Cabinet functionality. I-9 and certification expiry dates are stored as custom fields on the Candidate for renewal tracking.

Fingercheck stores state and federal tax withholding tables per Employee, including state-specific tax table data. A documented Connecticut bug causes tax table saves to fail, returning null and blocking employee activation. We audit state tax table fields during the export phase and flag records where tax withholding data is null or incomplete. Tax table data cannot be imported into Bullhorn; we deliver a separate file with tax election data and recommend the customer's Bullhorn admin re-enters elections directly in the destination payroll system or passes the data to their payroll partner.

Fingercheck tracks PTO usage and accrual policies per Employee. Accrual rates, carryover rules, and current balances are stored in the system. We export accrual balances as of the migration date and deliver them in a secure file. Bullhorn has no PTO or accrual native object. The customer's Bullhorn admin either enters balances into a Bullhorn custom field for reference or manages accruals in a separate HR system post-migration. PTO workflow automation (request, approval, denial) does not migrate.

Fingercheck Workflow Automations handle hiring sequences, onboarding triggers, offboarding tasks, expense approvals, and HR notifications. Workflow definitions are not exposed via the public API for export. We document the full list of active workflows, their trigger conditions, and downstream actions during the discovery call and deliver this as a written handoff document. The customer's Bullhorn admin rebuilds these in Bullhorn Workflows, Bullhorn Automations, or via Bullhorn-supported third-party automation tools post-migration.

Fingercheck integrates with QuickBooks Online for payroll journal exports. Export configurations (Code, Description, Company ID, Export Type) are per-customer settings documented during scoping. Bullhorn does not have a native QuickBooks export. We document the Fingercheck QuickBooks export configuration so the customer's accounting team can set up the equivalent export from their chosen Bullhorn-compatible payroll or accounting system.