How long does an OrangeHRM to Recruit CRM migration take?

Most migrations land between two and four weeks for organizations with up to 5,000 candidate records and 500 vacancies. OrangeHRM Starter tier adds CSV extraction and parsing time, pushing timelines toward the higher end of that range. Migrations with large candidate databases (over 20,000 records), complex client hierarchies, or multiple OrangeHRM instances consolidated into one Recruit CRM account move to four to eight weeks. The non-migration scope (leave, attendance, performance) is defined in discovery and does not add migration time.

Does OrangeHRM's leave, attendance, and performance data migrate to Recruit CRM?

No. Recruit CRM is a recruitment ATS and CRM, not an HRMS. It does not have objects for leave entitlements, attendance records, performance reviews, or onboarding task management. We flag all non-recruitment objects as non-migrated scope during discovery and advise customers that OrangeHRM (or a separate HRMS) should be retained for HRMS functionality if leave and attendance tracking are required. The migration scope is limited to Candidates, Vacancies, Applications, hiring-manager contacts, and resume files.

Do OrangeHRM Recruitment module workflows and automations migrate to Recruit CRM?

No. Workflows and automations in OrangeHRM's Recruitment module do not migrate as code. We deliver a written inventory of every active OrangeHRM Recruitment workflow and automation with its trigger, conditions, and actions, paired with a recommended Recruit CRM equivalent (task automation, email templates, pipeline stage actions). The customer's admin rebuilds them in Recruit CRM post-migration. This is standard scope for all FlitStack AI migrations.

What does an OrangeHRM to Recruit CRM migration typically cost?

Migrations with up to 5,000 candidate records and 500 vacancies land between $2,500 and $4,000 and complete in two to four weeks. Migrations with larger candidate databases, complex client-contact hierarchies, or multi-instance consolidation move to $5,500-$7,500 and four to eight weeks. OrangeHRM Starter tier adds parsing overhead. Recruit CRM subscription cost ($99-$199 per user per month) sits outside the migration fee and is the customer's recurring cost.

How do we handle candidate resumes and file attachments?

We extract candidate resume files from OrangeHRM as a separate file package keyed by candidate record ID. After candidate records are committed in Recruit CRM, we bulk-upload resume files and re-associate them as attachments on the corresponding candidate record. Large file sets (over 2 GB total) require additional coordination. All other OrangeHRM employee documents (contracts, ID scans, certifications) are flagged as non-migrated because Recruit CRM does not store employee document attachments.

Can we migrate from OrangeHRM Starter tier using CSV export?

Yes. OrangeHRM Starter tier does not include REST API access; data extraction is done via CSV export from the OrangeHRM UI. We parse the exported CSV files, normalize column headers (which vary by OrangeHRM version), validate record completeness, and load into Recruit CRM via its import tools or API. Starter tier migrations require additional CSV parsing and reconciliation time compared to Advanced tier API extraction, which is reflected in the timeline estimate.

What happens to OrangeHRM employee records that are not candidates?

OrangeHRM PIM employee records that have no vacancy assignment or application history in the Recruitment module do not migrate to Recruit CRM. Recruit CRM does not have an employee management module. If the customer needs to retain employee records, they should maintain OrangeHRM for HRMS functionality or migrate to a standalone HRMS platform. We can provide a separate migration quote for the HRMS side if needed.

Will candidate application status history be preserved in Recruit CRM?

Yes. OrangeHRM application status history (the log of status changes from Applied through Interview, Offer, Hired, or Rejected) is preserved in Recruit CRM as activity log entries attached to the candidate's job application record. We map each OrangeHRM status change to the corresponding Recruit CRM stage transition with a timestamp. The customer's admin can review the full application history on each candidate record in Recruit CRM after migration.

OrangeHRM to Recruit CRM & ATS Migration — Field-Level Mapping & Rollback

Overview

What this migration involves

Moving from OrangeHRM to Recruit CRM is a domain shift from a general-purpose HRMS to a recruitment-agency ATS. OrangeHRM's Recruitment module stores candidates, vacancies, and application status history in a PIM-centric model; Recruit CRM is purpose-built for agency workflows with a client-contact hierarchy, a multi-stage job pipeline, and placement tracking. We extract candidate records and vacancy data from OrangeHRM's Recruitment module (via API on Advanced, CSV on Starter), normalize status pipelines to Recruit CRM's stage model, and map OrangeHRM's hiring-manager contacts to Recruit CRM's client records. Leave entitlements, attendance records, performance reviews, and OrangeHRM employee PIM data do not have counterparts in Recruit CRM and are flagged as non-migrated scope. Workflows and automations in OrangeHRM's Recruitment module are not migrated; we deliver a written inventory for the customer's admin to rebuild in Recruit CRM's automation engine.

Field-level fidelity

Every standard and custom field arrives verified.

Schema-aware mapping

AI proposes the map; you confirm before any record moves.

Relationships preserved

Parent–child, lookups, and ownership stay linked.

Full activity history

Calls, emails, meetings — with original timestamps.

Attachments & notes

Documents, uploads, and inline notes move with the record.

Why teams make this switch

Two sides of the same decision

Leaving

OrangeHRM

What's pushing teams away

Starter tier lacks an integrated timesheet module, forcing teams to manually track time or pay for a third-party tool to fill the gap.
Initial setup is complex for non-technical administrators; configuration across PIM fields, modules, and custom workflows requires significant time investment.
Email and notification systems are weak out of the box, requiring additional configuration or plugins to deliver reliable alerts to employees and managers.
Customer service scores lag competitors — multiple reviews cite slow or unhelpful support responses as a pain point on both Starter and Advanced tiers.
Platform struggles to scale cleanly past 200 employees without significant customization overhead, pushing growing teams toward enterprise HRMS platforms.

Choosing

Recruit CRM & ATS

What's pulling them in

Agencies choose Recruit CRM for its full customizability — pipelines, stages, and fields can be tailored to any recruitment workflow without developer involvement.
Small teams value the built-in CRM and ATS combined in one subscription, eliminating the need to purchase and sync separate systems.
The Chrome extension for one-click LinkedIn profile collection streamlines candidate sourcing and reduces manual data entry for recruiters.
Responsive customer support with fast issue resolution is consistently cited as a reason teams stick with the platform long-term.
Automation options including email sequences and workflow triggers allow recruitment agencies to reduce repetitive manual outreach tasks.

Object mapping

How OrangeHRM objects map to Recruit CRM & ATS

Each row shows how a OrangeHRM object lands in Recruit CRM & ATS, including any object-level transformations, lookup resolution, or schema-design dependencies.

Typical mapping — final map is confirmed during the sample migration step.

OrangeHRM

Recruitment: Candidate

maps to

Recruit CRM & ATS

Candidate

1:1

Fully supported

OrangeHRM candidate records (name, email, phone, application history) map to Recruit CRM's Candidate object. OrangeHRM's candidate status pipeline (Applied, Interview, Offer, Hired, Rejected) maps to Recruit CRM's candidate pipeline stages. Candidate source and vacancy association migrate as custom fields. Resume files stored in OrangeHRM are transferred as a separate file package and re-linked in Recruit CRM's document attachment.

OrangeHRM

Recruitment: Vacancy

maps to

Recruit CRM & ATS

Job Order

1:1

Fully supported

OrangeHRM vacancy records (job title, description, hiring manager, status) map to Recruit CRM Job Order. Active and closed status migrates explicitly; OrangeHRM's vacancy status must be reconciled against Recruit CRM's job order status model (Open, Placed, Closed). Job specification details migrate as Job Order description fields.

OrangeHRM

Recruitment: Application

maps to

Recruit CRM & ATS

Candidate Job Application

1:1

Fully supported

OrangeHRM application records (candidate-vacancy associations, application date, status history) map to Recruit CRM's candidate job application records. Application status history is preserved as a comment or activity log entry in Recruit CRM. The candidate and job order references are resolved before insert to satisfy Recruit CRM's foreign key constraints.

OrangeHRM

PIM: Employee (hiring managers only)

maps to

Recruit CRM & ATS

Client Contact

1:1

Fully supported

OrangeHRM employees assigned as hiring managers on vacancies map to Recruit CRM Client Contacts. We filter PIM records to only those with a vacancy assignment in OrangeHRM. Employee name, email, and job title from PIM become Client Contact name, email, and title. A Client record is created per unique organization represented in the hiring manager set.

OrangeHRM

PIM: Employee

maps to

Recruit CRM & ATS

Candidate (as prospective hire)

1:1

Fully supported

OrangeHRM employees who have applied for internal vacancies are stored in both PIM and Recruitment modules. We identify records appearing in both modules and map them to Recruit CRM Candidates rather than Contacts to avoid duplication. The PIM employee ID is preserved in a custom field for reconciliation.

OrangeHRM

Leave Entitlements

maps to

Recruit CRM & ATS

No equivalent

1:1

Fully supported

Leave entitlements, leave requests, and leave balances stored in OrangeHRM's Leave module have no equivalent object in Recruit CRM, which is a recruitment ATS and not an HRMS. These records are flagged as non-migrated scope. Customers who need leave data moved should migrate to a full HRMS platform rather than Recruit CRM.

OrangeHRM

Attendance Records

maps to

Recruit CRM & ATS

No equivalent

1:1

Mapping required

Punch-in/punch-out records and attendance summaries in OrangeHRM have no counterpart in Recruit CRM. Recruit CRM does not track employee time or attendance. These records are flagged as non-migrated scope and customers are advised to consolidate attendance data from any external source before migration.

OrangeHRM

Performance Reviews

maps to

Recruit CRM & ATS

No equivalent

1:1

Mapping required

OrangeHRM performance review cycles, ratings, and reviewer assignments do not map to Recruit CRM. Recruit CRM is purpose-built for candidate and job management and does not include a performance management module. Performance data is flagged as non-migrated scope.

OrangeHRM

Onboarding and Offboarding Tasks

maps to

Recruit CRM & ATS

No equivalent

1:1

Mapping required

OrangeHRM's onboarding and offboarding task records do not have a Recruit CRM equivalent. Recruit CRM does not store onboarding workflows or offboarding task lists. Task type definitions are flagged for manual reconstruction in Recruit CRM or a separate HRMS if onboarding management is required.

OrangeHRM

Organization Structure

maps to

Recruit CRM & ATS

Client Hierarchy

lossy

Fully supported

OrangeHRM's supervisor-employee reporting hierarchy maps partially to Recruit CRM's client-contact structure for external hiring managers. Internal reporting lines (department, cost center) do not migrate. We design the Client hierarchy in Recruit CRM during migration, creating one Client record per hiring organization and attaching Client Contacts to it.

OrangeHRM	Recruit CRM & ATS	Compatibility
Recruitment: Candidate	Candidate1:1	Fully supported
Recruitment: Vacancy	Job Order1:1	Fully supported
Recruitment: Application	Candidate Job Application1:1	Fully supported
PIM: Employee (hiring managers only)	Client Contact1:1	Fully supported
PIM: Employee	Candidate (as prospective hire)1:1	Fully supported
Leave Entitlements	No equivalent1:1	Fully supported
Attendance Records	No equivalent1:1	Mapping required
Performance Reviews	No equivalent1:1	Mapping required
Onboarding and Offboarding Tasks	No equivalent1:1	Mapping required
Organization Structure	Client Hierarchylossy	Fully supported

Gotchas + challenges

What specifically takes care here

Platform-specific issues from each side, plus the pair-specific challenges that don't show up on either platform's page on its own.

OrangeHRM gotchas

High

API access is Advanced-tier only

Medium

PHP max_execution_time blocks upgrades and imports on XAMPP

Medium

Timesheet module absent in Starter tier

Low

Leave type normalization required across platforms

Low

Onboarding task bulk upload requires Gold Support contact

Recruit CRM & ATS gotchas

High

API rate limits are license-scaled and can throttle bulk migration

Medium

Custom field schemas vary per organization and require field-level mapping

Medium

Files and email attachments require separate extraction and re-upload

Low

Email sequences and automation logic do not transfer between platforms

OrangeHRM gotchas		Recruit CRM & ATS gotchas
Severity	Issue	Severity	Issue
High	API access is Advanced-tier only	High	API rate limits are license-scaled and can throttle bulk migration
Medium	PHP max_execution_time blocks upgrades and imports on XAMPP	Medium	Custom field schemas vary per organization and require field-level mapping
Medium	Timesheet module absent in Starter tier	Medium	Files and email attachments require separate extraction and re-upload
Low	Leave type normalization required across platforms	Low	Email sequences and automation logic do not transfer between platforms
Low	Onboarding task bulk upload requires Gold Support contact

Pair-specific challenges

OrangeHRM Starter tier requires CSV extraction with manual parsing

OrangeHRM's REST API v2 (available from version 6.5.11) is gated behind the Advanced paid tier. Starter tier users can only export candidate and vacancy data via CSV from the OrangeHRM UI. CSV column ordering and header naming differ across OrangeHRM versions and installed modules, requiring manual field mapping during extraction. We confirm the customer's OrangeHRM tier during discovery and allocate additional scoping time for CSV parsing and reconciliation when the source is Starter.
Recruit CRM is an ATS, not an HRMS — leave and attendance do not migrate

OrangeHRM stores leave entitlements, attendance records, performance reviews, onboarding tasks, and the full PIM employee profile. Recruit CRM does not have equivalents for any of these objects. Customers migrating from OrangeHRM to Recruit CRM must understand that this is a domain-specific migration for recruitment data only. We flag all non-recruitment objects as non-migrated scope before migration begins and advise customers to retain OrangeHRM (or migrate to a standalone HRMS) for HRMS functionality.
Candidate status pipeline normalization requires manual stage mapping

OrangeHRM's Recruitment module uses a fixed set of application statuses (Applied, Interview, Offer, Hired, Rejected) with limited customization. Recruit CRM allows fully customizable job pipeline stages per job order. We produce a status mapping table during the mapping phase, applying the most appropriate Recruit CRM stage to each OrangeHRM status value. If the customer has created custom application statuses in OrangeHRM Advanced, those must be explicitly mapped before migration.
Resume file transfer requires a separate file-handling step

OrangeHRM stores candidate resume files as attachments linked to candidate records. Recruit CRM handles resume uploads as file attachments to the Candidate record. We extract resume files as a separate file package and re-associate them in Recruit CRM during candidate import. Large resume file sets (over 2 GB total) require additional transfer time and storage coordination with Recruit CRM's file attachment limits.
Calendar sync limitations in Recruit CRM affect meeting migration

Recruit CRM's Google Calendar integration does not sync deleted meetings bidirectionally. Reddit reviewers on r/RecruitmentAgencies note that deleted meetings in Recruit CRM persist in Google Calendar unless manually removed, and deleted meetings in Google Calendar do not sync back to Recruit CRM. We flag any scheduled interview or meeting records as activity history only, not as live calendar entries requiring sync, and advise the customer's admin to verify calendar state post-migration.

Migration approach

Six steps for a successful OrangeHRM to Recruit CRM & ATS data migration

Tier confirmation and extraction strategy

We confirm whether the customer is on OrangeHRM Starter or Advanced during discovery. Advanced customers provide API credentials for the v2 REST endpoints covering the Recruitment module. Starter customers export candidate and vacancy data via CSV from the UI, which we parse and validate against OrangeHRM's documented CSV column layout for the Recruitment module. The extraction strategy (API versus CSV) is locked before any data moves and affects the migration timeline estimate.
Scope definition and non-migration disclosure

We define the migration scope explicitly: Candidates, Vacancies, Applications, hiring-manager contacts from PIM, and any resume files. All other OrangeHRM objects (leave entitlements, attendance, performance, onboarding, PIM employee data without vacancy association) are listed as non-migrated scope. The customer signs off on the scope document before migration begins. This prevents scope creep and sets accurate expectations for what Recruit CRM will contain post-migration.
Pipeline stage mapping and status normalization

We produce a written stage mapping table that maps each OrangeHRM application status to a Recruit CRM pipeline stage. For Advanced customers with custom OrangeHRM statuses, we include those in the mapping table for customer validation. The Recruit CRM job pipeline is pre-configured with the appropriate stages before candidate and vacancy data loads begin. We configure pipeline milestones and stage probabilities in Recruit CRM as part of the destination setup.
Client hierarchy design in Recruit CRM

We extract distinct hiring manager assignments from OrangeHRM vacancies and derive the client organization from hiring manager email domains or explicit organization fields. Each distinct organization gets a Client record in Recruit CRM; each hiring manager gets a Client Contact attached to that Client. We create this hierarchy before candidate import so that vacancy-to-client references resolve correctly.
Staged candidate and vacancy migration

We run migration in dependency order: Client records first, Client Contacts second, Job Orders third, Candidates fourth, and Candidate Job Applications last. Each phase emits a row-count reconciliation report. OrangeHRM application status history is written as activity log entries on the corresponding candidate record in Recruit CRM. Resume files are packaged separately and uploaded via Recruit CRM's bulk file attachment mechanism after candidate records are committed.
Cutover, validation, and automation inventory handoff

We freeze OrangeHRM writes during cutover, run a delta migration of any records created or modified in the final migration window, then mark Recruit CRM as the system of record for recruiting activity. We deliver a written inventory of OrangeHRM Recruitment module workflows and automations with Recruit CRM equivalents for the customer's admin to rebuild. We do not rebuild workflows as Recruit CRM automation code. Post-migration, the customer reconciles candidate record counts against OrangeHRM's Recruitment module reports to confirm completeness.

Platform deep dives

Context on both ends of the pair

OrangeHRM

Source

Strengths

Free open-source Starter tier covers core HR needs for up to approximately 50 employees with no licensing cost.
Multi-language support and international configuration options serve organizations operating across multiple countries and locales.
Highly customizable module structure allows organizations to adapt workflows without requiring custom code.
On-premise deployment option available for organizations with strict data sovereignty or security requirements.
Active open-source community and third-party plugin ecosystem extend functionality beyond OrangeHRM's base modules.

Weaknesses

API access and ESB integration are gated behind the Advanced paid tier, limiting automated data extraction from Starter editions.
Timesheet and advanced payroll features are either absent or require additional paid modules, creating billing surprises.
Customer service ratings lag behind comparable HRMS platforms in the mid-market segment.
Documentation and help resources for advanced configurations are fragmented across Starter Community Forum and Advanced support portals.
Limited performance analytics and AI-driven insights compared to newer HRMS competitors targeting the same mid-market segment.

Recruit CRM & ATS

Destination

Strengths

Fully customizable pipelines, stages, and fields without requiring developer involvement
Combines recruitment CRM and ATS in one subscription for staffing agencies and small teams
Built-in email sequences and automation reduce manual outreach work
Chrome extension enables one-click LinkedIn profile collection directly into the CRM
Responsive customer support cited across multiple reviews with fast resolution times

Weaknesses

Several features are gated as paid add-ons rather than included in the base subscription
Email functionality has been reported as unreliable by multiple users
Interface occasionally lags during high-activity periods in large pipelines
Pricing is considered higher than comparable recruitment CRMs by some customers
Limited native reporting — users request pre-made report exports rather than manual data pulls

	OrangeHRM Source	Recruit CRM & ATS Destination
Strengths	Free open-source Starter tier covers core HR needs for up to approximately 50 employees with no licensing cost. Multi-language support and international configuration options serve organizations operating across multiple countries and locales. Highly customizable module structure allows organizations to adapt workflows without requiring custom code. On-premise deployment option available for organizations with strict data sovereignty or security requirements. Active open-source community and third-party plugin ecosystem extend functionality beyond OrangeHRM's base modules.	Fully customizable pipelines, stages, and fields without requiring developer involvement Combines recruitment CRM and ATS in one subscription for staffing agencies and small teams Built-in email sequences and automation reduce manual outreach work Chrome extension enables one-click LinkedIn profile collection directly into the CRM Responsive customer support cited across multiple reviews with fast resolution times
Weaknesses	API access and ESB integration are gated behind the Advanced paid tier, limiting automated data extraction from Starter editions. Timesheet and advanced payroll features are either absent or require additional paid modules, creating billing surprises. Customer service ratings lag behind comparable HRMS platforms in the mid-market segment. Documentation and help resources for advanced configurations are fragmented across Starter Community Forum and Advanced support portals. Limited performance analytics and AI-driven insights compared to newer HRMS competitors targeting the same mid-market segment.	Several features are gated as paid add-ons rather than included in the base subscription Email functionality has been reported as unreliable by multiple users Interface occasionally lags during high-activity periods in large pipelines Pricing is considered higher than comparable recruitment CRMs by some customers Limited native reporting — users request pre-made report exports rather than manual data pulls

POPULAR PLATFORMS

POPULAR MIGRATIONS

POPULAR PLATFORMS

POPULAR MIGRATIONS

POPULAR PLATFORMS

POPULAR MIGRATIONS

POPULAR PLATFORMS

POPULAR MIGRATIONS

POPULAR PLATFORMS

POPULAR MIGRATIONS

Migrate from OrangeHRM to Recruit CRM & ATS

What this migration involves

Field-level fidelity

Schema-aware mapping

Relationships preserved

Full activity history

Attachments & notes

Two sides of the same decision

OrangeHRM

Recruit CRM & ATS

How OrangeHRM objects map to Recruit CRM & ATS

What specifically takes care here

Six steps for a successful OrangeHRM to Recruit CRM & ATS data migration

Context on both ends of the pair

How hard is this migration?

Estimate your OrangeHRM to Recruit CRM & ATS migration cost

What are you migrating?

Frequently asked questions about OrangeHRM to Recruit CRM & ATS data migrations

Can't find your answer?

Related migrations to explore

Move from OrangeHRM.
Land in Recruit CRM & ATS, intact.

Migrate from OrangeHRM to Recruit CRM & ATS

What this migration involves

Field-level fidelity

Schema-aware mapping

Relationships preserved

Full activity history

Attachments & notes

Two sides of the same decision

OrangeHRM

Recruit CRM & ATS

How OrangeHRM objects map to Recruit CRM & ATS

What specifically takes care here

Six steps for a successful OrangeHRM to Recruit CRM & ATS data migration

Context on both ends of the pair

How hard is this migration?

Estimate your OrangeHRM to Recruit CRM & ATS migration cost

Frequently asked questions about OrangeHRM to Recruit CRM & ATS data migrations

Can't find your answer?

How long does an OrangeHRM to Recruit CRM migration take?

Does OrangeHRM's leave, attendance, and performance data migrate to Recruit CRM?

Do OrangeHRM Recruitment module workflows and automations migrate to Recruit CRM?

What does an OrangeHRM to Recruit CRM migration typically cost?

How do we handle candidate resumes and file attachments?

Can we migrate from OrangeHRM Starter tier using CSV export?

What happens to OrangeHRM employee records that are not candidates?

Will candidate application status history be preserved in Recruit CRM?

Related migrations to explore

Move from OrangeHRM. Land in Recruit CRM & ATS, intact.

Move from OrangeHRM.
Land in Recruit CRM & ATS, intact.