Migrate from Talent finder to Zoho Recruit

Talent finder candidate profiles map to Zoho Recruit's Candidate module. The candidate's primary email address serves as the dedupe key during import. First Name and Last Name are mandatory fields in Zoho Recruit; any Talent finder record missing a Last Name value is flagged before migration and assigned a placeholder value ('Not Provided') per Zoho Recruit's import requirements. Skills, source attribution, and current employer migrate to their corresponding Zoho Recruit fields.

Talent finder job postings map to Zoho Recruit Job Opening records. Title, department, location, job description, and status transfer directly. Zoho Recruit supports multiple active jobs per recruiter license (1 on Free, 10 on Standard, 20 on Enterprise), so the job count against the destination plan is verified before migration begins. Job taxonomy (department, location, employment type) is mapped field-by-field against Zoho Recruit's standard job fields.

Talent finder applications link a Candidate to a Job and track stage progression with timestamps. Zoho Recruit's standard ATS module stores candidate status per job on the Candidate record via sub-forms (Position Applied, Status, Rating). For migrations with complex multi-stage application histories, we may create a custom module to preserve the full stage timeline with timestamps, or we migrate the most recent stage and status to Zoho Recruit's native sub-form while flagging historical stages in a notes field.

Talent finder uses configurable pipeline stages per job or across the organization. Zoho Recruit defines pipelines at the org level with stage values shared across Job Openings. We map Talent finder's stage names and ordering to the nearest Zoho Recruit pipeline stage equivalents, flagging any stage with no direct counterpart for admin review. The pipeline configuration is applied to the destination account before job migration begins.

Talent finder user accounts with recruiter, hiring manager, or admin roles migrate to Zoho Recruit User records. Zoho Recruit's import wizard rejects users who already have a separate Zoho Recruit account; we flag these during scoping and the customer's admin closes the duplicate account before migration. The migrating user must have an active Zoho Recruit account with appropriate profile permissions to perform the import. Role flags from Talent finder map to Zoho Recruit profile names.

Talent finder scorecard data (structured evaluations tied to a candidate and interviewer) maps to Zoho Recruit's Interview Feedback Form fields. We extract field values from the Talent finder export, match them to corresponding Zoho Recruit rating fields, and link the feedback record to the candidate and job opening. Interview feedback forms in Zoho Recruit are available on Standard tier and above.

Resume files and uploaded documents are extracted from Talent finder's CSV export or structured file archive, renamed to follow candidate-referenced naming conventions, and loaded into Zoho Recruit as Attachment records linked to the corresponding Candidate record. File type compatibility is verified during scoping. Large attachment sets (over 10 GB total) may require chunked import with Zoho Recruit's batch upload limits factored in.

Outreach emails, interview notes, and event timestamps migrate as Notes against the Candidate or Job Opening in Zoho Recruit. Email body HTML is stripped to plain text for clean display in Zoho Recruit's interface. Activity timestamps are preserved on the record's activity timeline. Zoho Recruit's Standard and Enterprise tiers support Tasks, Calls, and Events with full timestamp and disposition fields; Free and Standard tiers have more limited activity tracking scope.

Any custom properties added to Candidates in Talent finder require explicit field mapping to Zoho Recruit custom fields. We extract the schema from the Talent finder export, present the full list for customer review, and create each custom field in Zoho Recruit (Setup > Customization > Modules) before mapping values. Zoho Recruit Standard allows 50 custom fields per module; Professional and Enterprise allow 300 per module. Custom fields are not available in the Free edition.

Custom properties stored on Talent finder Applications migrate to either Zoho Recruit's Candidate sub-form custom fields or a dedicated custom module depending on data model complexity. Multi-select picklist, checkbox, and long-text field types in Talent finder map to equivalent Zoho Recruit field types. Lookup fields referencing other Talent finder objects require pre-creation of the corresponding custom module or related module in Zoho Recruit before the lookup import.

Talent finder's department and job taxonomy fields are mapped to Zoho Recruit custom picklists or related module fields depending on the taxonomy depth. If Talent finder uses a multi-level department hierarchy, we evaluate whether to use Zoho Recruit's Department module or a custom picklist field on Job Opening to represent the hierarchy.

Candidate source attribution in Talent finder (referral, job board, direct application, etc.) maps to Zoho Recruit's Candidate Source field. The source value is preserved as a picklist entry. If Talent finder uses custom source names not present in Zoho Recruit's standard source list, we create custom source picklist values during setup.