Migrate from GanttPRO to monday Work Management

GanttPRO projects map to monday.com boards on a one-to-one basis. We preserve the project name as the board name, the project start date as the board creation date, and the project description as the board description. GanttPRO auto-scheduling toggles (hours/days/weeks/month duration steps) are not native to monday.com and we document these settings in the migration scope for the admin to re-enable per board. Project-level working day calendars (GanttPRO's project calendar with holidays and exceptions) are exported as a configuration note and must be reapplied in monday.com's working days settings per board.

GanttPRO portfolios group multiple projects for strategic monitoring. monday.com has no direct portfolio equivalent. We map portfolios to monday.com Workspaces (grouping related boards under one namespace) and document the portfolio membership so the admin can recreate an aggregated view using monday.com's cross-board widgets on a Dashboard. Enterprise tier unlocks Work Dashboard which provides a closer portfolio-level view with filtering across boards.

GanttPRO summary tasks (parent rows in the Gantt chart) map to monday.com Groups within a Board. The summary task name becomes the group name, and its start/end dates define a nominal date range for the group. Subtasks under the summary task nest within the group as individual Items or Subitems. We preserve the parent-child rollup relationship by setting the group's collapse state to match the original summary task's expanded/collapsed state in GanttPRO.

Standard GanttPRO tasks map to monday.com Items within a Group. We map task name to Item name, start date to Timeline start, end date to Timeline end, status to Status column, priority to Priority column, and progress percentage to a custom Progress column (numeric 0-100) or the native Progress column on Pro plans. Assignee resolves via the User mapping (email match). The GanttPRO color-coding property migrates to a custom Label column in monday.com.

GanttPRO subtasks (nested under summary tasks) map to monday.com Subitems attached to the parent Item. Subtasks carry their own start date, end date, assignee, and status, all of which we map to the equivalent Subitem columns. The parent-child relationship is preserved through monday.com's native Subitem structure. If the destination monday.com plan does not include Subitems (Standard and below on legacy accounts), we flatten subtasks to Items within the same Group and add a Parent Task reference column to maintain the relationship.

GanttPRO supports four dependency types: Finish-to-Start (FS), Start-to-Start (SS), Finish-to-Finish (FF), and Start-to-Finish (SF). monday.com's native dependency column supports Finish-to-Start and Start-to-Start natively; Finish-to-Finish and Start-to-Finish are handled through a combination of a dependency column plus a calculated offset formula column or a manual date adjustment. We flag FF and SF dependencies during extraction and document them in the migration scope as requiring manual review in monday.com's Timeline dependency settings. Circular dependency detection runs on the extracted graph before import.

GanttPRO project members (real users with platform access) map to monday.com board members by email match. We extract the full member list per project and map each to a monday.com User by email lookup. Any GanttPRO project member without a matching monday.com account goes to the user reconciliation queue for the admin to provision before record import. Board-level permissions (Owner, Editor, Viewer) are set based on the member's role in GanttPRO.

GanttPRO virtual resources are role-based placeholders (e.g., 'Senior Developer', 'QA Engineer') with assigned cost rates used for budget calculation. monday.com has no native virtual resource concept. We extract virtual resource assignments per task and write them as item-level notes in the format 'Virtual resource: [role name] at $[rate]/hour'. If the customer needs the cost data preserved in a structured field, we create a custom numeric column (cost_rate__c) and populate it per Item during migration. The admin reviews and converts virtual resources to real monday.com board members post-migration.

GanttPRO custom fields (available on Advanced plan and above) map to monday.com custom columns by type: text fields to Text columns, numbers to Numbers, dates to Date columns, dropdowns to Dropdown columns, checkboxes to Checkbox columns, and URLs to Link columns. We extract the field definition (name, type, applicable projects) and the per-record values, then pre-create the monday.com column schema before import. Multi-select custom fields map to monday.com Tags columns where available on the plan.

GanttPRO time logs (date, user, hours, optional comment per task) export only as XLSX. We extract the full date range from the XLSX export, convert it to a structured format, and import into monday.com. If the destination monday.com account has the Time Tracking add-on (Pro plan, $10/seat), time logs migrate as Time Tracking entries linked to the correct Item and User. Without the add-on, we create a Notes column per Item and populate it with '[Date] - [User]: [Hours]h - [Comment]' entries for each log line.

GanttPRO workload view shows resource allocation in hours, percentages, or tasks mode per resource or project. monday.com Pro and above provides a Workload view that visualizes assignee capacity against item count (not hours) by default. We extract the workload snapshot from GanttPRO (resource, allocation percentage, over/under capacity status) and create a Workload View configuration note for the admin to set up in monday.com matching the original capacity model. Live workload recalculation after migration depends on the admin maintaining time tracking entries.

GanttPRO budget values (automatic from resource rates or manual entry) have no direct monday.com equivalent. We extract the calculated budget total, budget spent, and budget remaining per project, and create three custom numeric columns in monday.com (Budget Total, Budget Spent, Budget Remaining) on the project's main board. The admin configures a formula column for Budget Remaining if Pro plan is available. Budget calculations in GanttPRO that use virtual resource rates will reflect a different total in monday.com if those rates are not mapped into custom columns.

GanttPRO saved filters (by task name, type, assignee, status, priority, date range, color, custom fields) do not migrate as reusable objects. We export the filter configuration per project and deliver a written inventory listing each filter's criteria (field, operator, value) so the admin can recreate them in monday.com's native board filter panel. monday.com's filter syntax differs from GanttPRO's; we provide a field-by-field translation in the inventory document.

GanttPRO custom project templates (Advanced plan and above) contain task hierarchy, dependencies, and default values. monday.com has a board templates feature available on Standard and above. We document each GanttPRO template's structure (task names, hierarchy depth, default dates, default assignees, dependency patterns) and deliver a template conversion guide for the admin to rebuild in monday.com's template builder. Template migration is not automated because the dependency model and hierarchy semantics differ between platforms.