Migrate from Recruitee to Zoho Recruit

Recruitee Jobs map to Zoho Recruit Job Openings with title, department, location, and status preserved. Recruitee's Start plan 5-job-active limit is a migration-scoping constraint; we count active jobs before migration and recommend upgrading to Zoho Recruit Standard (10 active jobs per recruiter license) if job volume exceeds the limit. Job status (active, paused, closed) maps directly to Zoho Recruit status. Each Recruitee job may carry a distinct pipeline with its own stage order; we extract stage configurations per job and configure Zoho Recruit stage picklists before import.

Recruitee Candidates map to Zoho Recruit Candidates with name, email, phone, social profiles, and source attribution preserved. Critical migration constraint: Zoho Recruit requires Last Name as a mandatory field; Recruitee's candidate model does not enforce this. We pre-scan candidate records, populate missing Last Name values as 'not provided' before import, and flag records with no email address for manual review since Zoho Recruit uses email as a primary deduplication key.

Recruitee Applications link a Candidate to a Job with a specific stage and timestamp. We preserve this relationship in Zoho Recruit by resolving both the Candidate ID and Job Opening ID at migration time, then setting the application stage to the mapped Zoho Recruit stage. Application creation date migrates as a custom field or note since Zoho Recruit tracks application submission internally but does not expose the original submission timestamp as a standard field.

Recruitee's pipeline stages are customizable per Job, meaning the same stage name (for example, 'Phone Screen') can exist at different positions or with different criteria across pipelines. We extract every distinct pipeline-stage combination during discovery, group them by stage sequence, and configure Zoho Recruit's Hiring Pipeline stage picklist to include all unique stage names. Stage order is preserved via the pipeline configuration in Zoho Recruit.

Recruitee interview scorecards store attribute-level ratings (for example, 'Technical Skills: Strong Yes') attached to a specific interviewer and timestamp, embedded in application activity rather than as standalone objects. Zoho Recruit's Interview Feedback Form module captures structured evaluations, but Recruitee's variable schema does not map directly. We serialize each scorecard as a structured note with parseable attribute-rating pairs (interviewer, date, attributes, overall recommendation) so historical evaluation data is preserved and searchable in Zoho Recruit even without native scorecard objects.

Recruitee Talent Pools are organized candidate collections used for future roles. We migrate pool membership by mapping each pool name to a Zoho Recruit Candidate Tag and creating tag associations against the candidate records. Pool-level notes and tags attached to the pool itself migrate as structured notes on the first candidate in each pool with a reference to the pool name for rebuild.

Recruitee Offer records include status, salary details, start date, and candidate linkage. We map these to Zoho Recruit Offer Letters with status, compensation details, and start date preserved. The offer-to-candidate relationship is maintained via the Zoho Recruit candidate record. Offer status history migrates as a custom note if the destination requires the full status timeline.

Recruitee User records include name, email, role, and department assignment. We map users to Zoho Recruit Users by email match. Zoho Recruit migration documentation states that users with an existing separate Zoho Recruit account cannot be migrated; they must close that account first. Recruiter and Hiring Manager roles in Recruitee map to Zoho Recruit standard roles; Admin maps to Zoho Recruit Administrator. Any user without a matching Zoho Recruit account goes to a reconciliation queue for your admin to provision before record import resumes.

Recruitee Departments are organizational units used to classify jobs and team members. We migrate department records and preserve the job-to-department linkage so reporting by department is consistent after migration. Zoho Recruit's Department Hierarchy feature is available from Standard tier onward.

Custom fields on Candidates, Jobs, and Applications require explicit field-level mapping to Zoho Recruit equivalents. We extract the full custom field list via Recruitee's API, map each to a Zoho Recruit custom field (50 per module on Standard, 300 on Professional/Enterprise), and create any missing fields in the destination before import. Field type mapping handles Recruitee's text, number, date, and dropdown types against Zoho Recruit's corresponding field types.

File attachments (resumes, cover letters, portfolio items) stored in Recruitee's document store export as files with candidate ID metadata. We re-upload attachments to Zoho Recruit and link them to the corresponding candidate record using filename and candidate ID as the linking key. Zoho Recruit's document library, folder sharing, and file versioning are available from Standard tier onward.

Recruitee Notes are free-text entries attached to candidate profiles. Activity history includes stage changes, emails sent, and interview events. We export notes with timestamp and author attribution and create Zoho Recruit Note records linked via ContentDocumentLink to the parent Candidate or Job Opening. Activity type (stage change, email, interview) is preserved as a structured note prefix for filtering in Zoho Recruit's notes interface.