Migrate from Sympa to Zoho Recruit

Sympa's candidate records from its recruitment module map to Zoho Recruit's Candidate object. The mapping preserves candidate name, email, phone, current company, current title, source, and current status. Zoho Recruit requires Last Name as a mandatory field on every Candidate import; records where Sympa stores only a single name field are flagged during the data audit and given a 'not provided' placeholder before load to prevent silent record rejection. Custom fields from Sympa's candidate profile audit against Zoho Recruit's field limits: 50 fields/module on Standard, 300 on Enterprise, none on Free.

Sympa job postings map to Zoho Recruit Job Opening records. The mapping preserves job title, job description (mapped to Zoho Recruit's Description field), department, location, employment type, and opening date. Active versus closed status in Sympa maps to the Open/Closed status field in Zoho Recruit. Job Requisition fields in Sympa map to Zoho Recruit's requisition number and approval status fields if the customer uses requisition management.

Sympa applications link candidates to job openings and store application date, stage in the hiring pipeline, and rejection or withdrawal reason. We map these to the Candidate's association with Job Opening in Zoho Recruit, preserving the application date, current stage, and any disposition notes. Interview scores and feedback stored as application sub-records in Sympa map to Zoho Recruit's Interview Feedback Form records.

Sympa interview records (scheduled date, interviewer, duration, interview type, location or meeting link) map to Zoho Recruit Interview records linked to the Candidate and the relevant Job Opening. Interviewer name resolves to the Zoho Recruit User by email match. Status (scheduled, completed, cancelled) migrates directly. Interview notes and ratings migrate as Interview Feedback Form responses.

If Sympa stores client or employer company records as contacts within the recruitment module, these map to Zoho Recruit's Client object. Multiple Sympa contact records belonging to the same company are merged into a single Client record with individual contacts stored as Zoho Recruit Contact records linked to that Client. Company name from Sympa becomes the Client name; address and industry fields map to their Zoho Recruit equivalents.

Free-text notes attached to candidates in Sympa migrate to Zoho Recruit Notes linked to the Candidate record. Notes are imported with the original author, creation date, and body text preserved. Attachments on notes (such as resume files or scorecards stored as note attachments in Sympa) migrate as Zoho Recruit Attachments on the Candidate record.

Documents attached to candidate records in Sympa—resumes, cover letters, portfolios, certifications—migrate as Zoho Recruit Attachments linked to the Candidate record. We map the original filename, file type, and upload date. Large attachments may require chunking if the import encounters size limits; we flag files exceeding 25 MB during the pre-migration audit.

Sympa users with recruitment module access map to Zoho Recruit User records. We resolve users by email address as the dedupe key. A Sympa user who already has a separate Zoho Recruit account cannot be imported into the company's Recruit account without first closing the separate account—this is a Zoho Recruit platform constraint we flag during scoping. Users without matching email in the destination are held in a reconciliation queue.

Sympa stores candidate work experience (previous employer, job title, start and end dates, responsibilities) as part of the candidate profile. We map these to Zoho Recruit's work experience fields if available, or to a custom section we configure pre-migration. Each position is stored as a structured entry; multiple positions per candidate are handled as repeated field groups in the import file.

Sympa tracks candidate source (job board, referral, direct application, agency) as a candidate attribute. This maps to Zoho Recruit's Candidate Source field as a picklist value. If the customer's Sympa instance uses custom source categories not present in Zoho Recruit's standard picklist, we add them as custom picklist values before migration.

Sympa department and team hierarchy maps to Zoho Recruit's Department module, which is available on Corporate HR plans. We preserve the department name and any parent-child hierarchy as a flat list or as lookup relationships depending on the destination plan tier. Departments without a Zoho Recruit equivalent (such as Sympa-specific business unit divisions) are documented for manual reconfiguration.

Sympa allows custom fields on candidate and job opening records. We audit the full custom field inventory during scoping, cross-reference each field against Zoho Recruit's field type support (text, picklist, multi-select picklist, checkbox, date, number, currency, URL, lookup—formula and lookup fields not available on Standard tier), and configure new fields in Zoho Recruit before data load. Custom field values are mapped field-by-field; any without a destination equivalent are documented for manual re-entry or custom field creation.