Migrate from HashMicro ERP to Acumatica

HashMicro account codes map to Acumatica GL Accounts with account class assignment based on account type (revenue, expense, asset, liability). Sub-account segments in HashMicro's cost center codes translate to Acumatica's sub-account dimension framework — each segment becomes a separate sub-account dimension that tags transactions universally across all modules, enabling detailed departmental and cost-center reporting without module-specific exports.

HashMicro vendor records map to Acumatica Vendors with payment terms, tax zone assignment, and remittance information preserved during migration. HashMicro's vendor-specific GL settings including liability account and prepayment account assignments map to Acumatica's Vendor Terms and Cash-account defaults configured on the AP Preferences screen, ensuring proper posting behavior for accounts payable transactions.

HashMicro customer accounts map to Acumatica Customers with AR terms, credit limit, and tax zone assignment carried forward from the source system. Multi-currency enabled HashMicro customers map to Acumatica Customer locations with currency-specific price lists and exchange rate handling — the customer record itself maintains the base currency setting while locations store currency-specific preferences.

HashMicro items with stock tracking enabled map to Acumatica Stock Items; non-tracked items map to Non-Stock Items. HashMicro's item class hierarchy (group/subgroup) maps to Acumatica's item class with Inventory Stock Item or Non-Stock Item type differentiation. Lot/serial attributes carry forward as Item lot/serial classes in Acumatica.

HashMicro warehouse location records map to Acumatica Branches with branch-specific Inventory preferences enabled. Each HashMicro warehouse becomes a distinct Branch in Acumatica so item warehouse details (stock levels, reorder points) are branch-specific. Inter-warehouse transfers in HashMicro map to Acumatica Inter-Branch Transfers.

HashMicro PO records map to Acumatica Purchase Orders with vendor reference, line items, and ship-to branch preserved from the source documents. PO status values (Open, Closed, Cancelled) map directly to corresponding Acumatica PO statuses. HashMicro's multi-branch PO capability where different line items ship to different locations maps to PO with line-level branch assignments in Acumatica for distributed fulfillment scenarios.

HashMicro sales orders map to Acumatica Sales Orders with customer, line items, warehouse fulfillment, and invoice terms preserved. Order types in HashMicro (Standard, Drop-Ship, Blanket) map to Acumatica Sales Order types with corresponding fulfillment settings. Tax calculation is recalculated from Acumatica's tax zone on the order.

HashMicro AP invoices map to Acumatica Bills with vendor, line items, and GL batch date preserved. HashMicro AR invoices map to Acumatica Invoices with customer and AR account assignment. HashMicro payment records map to Payments (AP) and Cash Receipts (AR) linked to the corresponding vendor or customer record.

HashMicro CRM contacts with account association map to Acumatica Customer Contacts under the corresponding Customer record. HashMicro leads without an account map to Acumatica Leads. HashMicro's contact activity log (calls, emails) maps to Acumatica Customer Activities with the contact name and timestamp preserved as Activity text.

HashMicro custom fields added to standard entities (Customer, Vendor, Item, PO) map to Acumatica Custom Fields using the Schema Extension screen. HashMicro custom module records map to new Acumatica custom screens or related DAC extensions — each custom module requires its own schema extension or new data access class depending on relationship cardinality.

HashMicro user accounts map to Acumatica Users with email-based login matching. Employee records in HashMicro HRM module map to Acumatica Employees if the HRM module is in scope — otherwise employee data is preserved as a reference dataset for reintegration into Acumatica's Project Employee or Time & Materials module later.

HashMicro's module-level workflow configurations (approval chains, alert triggers, conditional field updates) have no direct Acumatica equivalent and are not migrated. We export the complete HashMicro workflow definitions as a structured JSON document that your Acumatica administrator uses to rebuild equivalent automations using Acumatica's Screen-based Automation editor and Notification templates.