Migrate from Talent Ninja to Zoho Recruit

Talent Ninja candidate records map directly to Zoho Recruit Candidate module. The source candidate profile (name, email, phone, resume, skills, experience) populates the equivalent Zoho Recruit fields. Note that Zoho Recruit requires Last Name as a mandatory field; candidates without a last name in Talent Ninja must receive a placeholder value ('Not Provided' or similar) before import, or the record is silently skipped. We handle this during the transform phase by flagging records with missing last names and applying the placeholder before insert.

Talent Ninja's AI-extracted candidate profile fields (skills, certifications, sourced-from channel, sourcing score) migrate to Zoho Recruit custom fields on the Candidate module. We create these custom fields during the destination schema preparation phase, matching field types (multi-select picklist for skills, text for sourcing channel, number for score). The customer chooses the field naming convention during scoping.

Talent Ninja job postings map to Zoho Recruit Job Openings. Job title, description, requirements, location, employment type, and salary range migrate to the corresponding Zoho Recruit fields. Active versus inactive status in Talent Ninja determines the Open/Closed state in Zoho Recruit. The job opening's status must be set before candidate association because candidates reference the Job Opening ID.

Talent Ninja application records (the candidate-to-job association with a stage value: Applied, Screening, Interview, Offer, Hired, Rejected) migrate as candidate record updates in Zoho Recruit. The hiring stage history is preserved by writing stage change timestamps to Zoho Recruit's Candidate History tracking or custom date fields for each stage transition. Zoho Recruit's Candidate Review Form and Interview Feedback Form are referenced for stage-specific data.

Talent Ninja interview scores and assessment ratings migrate to Zoho Recruit Interview Feedback Form records linked to the candidate. If Talent Ninja stores structured score data (numerical ratings, rubric values), we create equivalent custom fields on the Interview Feedback Form in Zoho Recruit. The feedback form itself is created during schema preparation; we map the score fields to the form fields and populate during candidate import.

Talent Ninja offer details (offered salary, start date, offer status, benefits summary) migrate to Zoho Recruit custom fields on the Candidate record. We create custom fields for offer amount, currency, start date, and offer status (Accepted, Declined, Pending) during schema preparation. Rich-text offer letters stored as attachments migrate as ContentDocument records linked to the candidate via ContentDocumentLink.

Talent Ninja client records (employer companies with job orders) map to Zoho Recruit Client module. Client name, industry, contact information, and address fields migrate directly. The Zoho Recruit Client module is separate from the Contact module; we create Client records first, then create Contact records linked to the Client via the Client Contact Linking feature available from Standard tier onward.

Talent Ninja client contact records (hiring manager names, recruiter emails, staffing agency POC) map to Zoho Recruit Contact module. Contacts are linked to the parent Client record using Zoho Recruit's candidate-and-client contact linking feature. Email, phone, title, and department fields migrate directly. If a Contact does not have an email address in Talent Ninja, we flag it for the customer to review before import because Zoho Recruit can enforce email uniqueness constraints.

Talent Ninja email engagement history (inbound and outbound candidate communications) migrates to Zoho Recruit's candidate email communication records. We map email subject, body, direction (sent/received), and timestamp. Emails are linked to the candidate record via the Candidate Email History or activity log. HTML email body is preserved if the customer uses Zoho Recruit's email sync; plain-text fallback is used if HTML parsing is not required.

Talent Ninja notes attached to candidate or client records migrate to Zoho Recruit Note records linked via ContentDocumentLink to the parent record (Candidate, Client, or Contact). Note title, body, author, and creation timestamp migrate directly. Rich-text formatting is preserved as HTML within the Note body. Notes added during the migration window are captured in a delta export before cutover.

Talent Ninja task and activity records (recruiter follow-up tasks, scheduling activities) migrate to Zoho Recruit Task records. Task subject, status, due date, assigned user (resolved via email match to Zoho Recruit User), and priority migrate directly. Task assignment requires resolving the Talent Ninja owner to a Zoho Recruit User record; any unresolved owners go to a reconciliation queue before task import proceeds.

Talent Ninja interview and meeting records migrate to Zoho Recruit Event records with start time, end time, location, and interviewer list. The Event is linked to the candidate record via Zoho Recruit's candidate-event association. Attendee mapping uses EventRelation records pointing to the linked Candidate and User records. Interview type (phone screen, onsite, panel) migrates to a custom Event field if it exists in Talent Ninja.