Migrate from Talent Ninja to BambooHR

Talent Ninja candidate records map to BambooHR Employee profiles with the candidate's name, email, phone, and address fields migrated directly. Hiring stage (applied, screening, interview, offer, hired, rejected) is preserved in a custom Employee field hiring_stage__c. Interview scores and notes are migrated to custom fields on the Employee record or stored as document attachments in BambooHR. The BambooHR Hiring module must be active as an add-on for this mapping to function as a true ATS-to-HRIS pipeline; without it, candidates import as Employee records without an active hiring workflow.

Talent Ninja job postings map directly to BambooHR Jobs. The job title, description, department, location, and employment status transfer to the corresponding BambooHR Job fields. Talent Ninja's job board distribution settings (which boards the job was posted to) are noted as a configuration step because BambooHR has its own ZipRecruiter and Indeed integrations that must be reconnected post-migration. Active job postings in Talent Ninja become open Jobs in BambooHR Hiring.

Talent Ninja applications link candidates to job postings. BambooHR Hiring stores applications within the Job record. We migrate the application date, current stage, and any recruiter notes. The application-attached resume is stored as a BambooHR file attachment on the related Employee record. Applications where the candidate was not hired become historical application records; the customer decides whether to retain these as archived Employee records or purge per their data retention policy.

Talent Ninja pipeline stages (typically applied, phone screen, interview, offer, hired, rejected) map to BambooHR Job application statuses configurable per Job. We define the status labels to match the customer's Talent Ninja pipeline during scoping. Stage timestamps (when the candidate entered each stage) migrate to custom date fields stage_entered__c on the Employee record for audit.

Talent Ninja interview scores and evaluator comments migrate to BambooHR custom fields on the Employee record. Because BambooHR does not have a native interview score object, we create custom number or text fields (e.g., interview_score_overall__c, interview_score_technical__c) during schema configuration. Extended evaluator feedback migrates as Note records attached to the Employee.

Offer letter details (salary, start date, position, terms) migrate to a combination of standard BambooHR fields (start date, pay rate) and custom fields (offer_amount__c, offer_status__c, offer_expiration__c). The signed offer letter PDF migrates as a BambooHR file attachment on the Employee record. BambooHR e-signature workflows are configured separately post-migration if the customer wants to issue future offers through BambooHR.

Talent Ninja talent pools (named groups of candidates for future roles) migrate to BambooHR custom fields on the Employee record (talent_pool__c) or are preserved as tags in the Employee notes. Candidates who were not hired but retained for future consideration are flagged with a status of Inactive Candidate or Archive Employee in BambooHR depending on the customer's preference.

Talent Ninja custom candidate properties (beyond standard name, email, phone, stage) are the most migration-sensitive element. We pre-create BambooHR custom fields of matching type during the schema design phase. Text fields, number fields, and date fields transfer directly. Dropdown values must be verified against BambooHR picklist options; values outside the whitelist require either a BambooHR admin adding the option or migration to a text field. Multi-select picklists from Talent Ninja map to BambooHR multi-select custom fields.

If Talent Ninja contains records for employees already hired through the platform, these migrate as standard BambooHR Employee records with full employment details. Job title, department, manager, hire date, employment status, compensation, and benefits eligibility transfer to the corresponding BambooHR Employment Info and Personal Info tabs. Historical hiring data from Talent Ninja becomes the baseline employee record in BambooHR.

Talent Ninja users assigned as recruiters or hiring managers on postings and candidates map to BambooHR User accounts. We resolve by email match against the destination BambooHR tenant's User table. Any Talent Ninja user without a matching BambooHR User is flagged in the reconciliation queue for the customer's admin to provision before candidate import begins. User permissions and access levels are not migrated and must be configured in BambooHR admin settings post-migration.