Migrate from Whitecarrot.io to Zoho Recruit

Whitecarrot.io Job records map to Zoho Recruit Job Openings with job title, description, requirements, status, and opening date preserved. Zoho Recruit Standard caps at 100 active jobs per recruiter license and Professional at 250, so we compare the Whitecarrot.io job count against the target tier during scoping. If Whitecarrot.io Recruiter Pro (5-job cap) has been the active tier, the count is almost certainly within Zoho Recruit Standard limits. Jobs with pipeline stage associations map to Zoho Recruit's Job Requisition management workflow.

Candidate profiles, contact information, application history, and stage progressions migrate 1:1. Zoho Recruit requires a Last Name field as mandatory on Candidate import; we substitute 'Not Provided' for any Whitecarrot.io candidate records missing a last name value. Stage statuses map to Zoho Recruit's Candidate Status values. Bulk CSV import is used for standard fields; large volumes (>5,000 records) are chunked into batches of 2,000 to respect Zoho Recruit's data import limits.

Whitecarrot.io screening question sets attached to jobs migrate as structured question objects in Zoho Recruit's Assessments module. Question text, answer options, and conditional routing logic are preserved in custom fields on the Assessment or Candidate record. Multiple-choice, free-text, and ranking question types map to Zoho Recruit picklist, text area, and numeric field types respectively. We flag any conditional branching logic that requires Zoho Recruit workflow rules to replicate.

Skill-based test configurations and candidate completion statuses migrate to Zoho Recruit Assessments. Score data transfers as numeric or percentage values in custom fields. Zoho Recruit's Assessment module on Professional and Enterprise tiers supports structured assessment workflows; on Standard tier we store scores in custom fields on the Candidate record. Test link URLs are preserved as URL fields for admin reference.

Whitecarrot.io video interview recordings and metadata (duration, view count, submission timestamp) do not have a native equivalent in Zoho Recruit. We preserve the video access link or download URL as a URL field on the Candidate record, and any attached video files as Zoho Recruit Attachments linked to the Candidate. We flag this as a candidate for Zoho Recruit's video interview add-on ($12/license/month) or a third-party integration (Spark Hire, VidCruiter) post-migration.

Coding challenge configurations and automated scoring results migrate as structured data in Zoho Recruit custom fields. Submission URLs and scoring rubrics are preserved in multi-line text fields or linked documents. Candidate completion status (pass/fail/in-progress) maps to a custom picklist. For teams that rely heavily on technical screening, we document the Zoho Recruit integration path with HackerRank, Codility, or Coderbyte as a post-migration configuration step.

Whitecarrot.io interview scorecard templates and interviewer responses map to Zoho Recruit's Interview Feedback Form module. Multi-interviewer scorecards are preserved with attribution to each interviewer stored in the Feedback record. Aggregate ratings migrate to custom numeric fields. Scorecard templates require layout-level configuration in Zoho Recruit's Setup > Customization > Modules > Interview Feedback Form.

Offer records including compensation details, e-signature status, and approval flow states migrate to Zoho Recruit. Offer approval workflows from Whitecarrot.io Teams Pro require documentation and rebuild as Zoho Recruit assignment rules or Blueprint workflows by the customer's admin post-migration. Compensation figures and offer terms migrate to custom fields on the Candidate or Job Opening record.

Psychometric test configurations and results migrate to Zoho Recruit Assessments with field mapping. Test vendor integration details (API credentials, vendor-specific identifiers) do not transfer and are flagged for reconfiguration in Zoho Recruit or with the psychometric test provider. Raw score data maps to custom numeric fields on the Candidate record.

Whitecarrot.io user accounts and role assignments (Recruiter, Hiring Manager, Interviewer) map to Zoho Recruit Users. Role name strings map to equivalent Zoho Recruit roles during scoping. A Zoho Recruit-specific gotcha: we cannot migrate users who already have a separate Zoho Recruit account — those accounts must be closed before the import proceeds. We detect this condition during discovery and surface it before migration begins.

Whitecarrot.io Career Site Builder configurations export as structured JSON or page configuration records, not rendered HTML pages. We transfer the configuration faithfully with field-level mappings for page structure, job listing layout, branding colors, and form fields. The destination Zoho Recruit career site is built by the customer's admin using Zoho Recruit's native Career Site builder (available on all paid tiers). We provide a full structured export map documenting every Whitecarrot.io career site field and its Zoho Recruit equivalent.

Whitecarrot.io job board posting configurations (which boards, which jobs, posting schedules) migrate as structured reference records. Active posting URLs and authenticated job board credentials (LinkedIn, Indeed, niche boards) do not transfer and are explicitly flagged. The customer's admin must re-authenticate each job board integration in Zoho Recruit under Setup > Integrations > Job Boards. Zoho Recruit Standard and above include free job postings and premium job board integrations.