Migrate from TalentRecruit to Zoho Recruit

TalentRecruit Job records (title, description, department, location, hiring manager, opening count, job type) map directly to Zoho Recruit Job Openings. The customer's tenant-configured stage sequence is captured during discovery and mapped to Zoho Recruit's Candidate Stage values. If TalentRecruit stages include custom department-level variants, we create Zoho Recruit Job Opening Record Types to isolate each variant's stage whitelist. Hiring manager assignment maps to the Zoho Recruit User Lookup on the Job Opening.

TalentRecruit candidate profiles (contact information, work history, education, skills, tags, resume files) map to Zoho Recruit Candidates. A critical remediation step: Zoho Recruit requires Last Name as a mandatory field. Any TalentRecruit candidate record without a last name value receives 'not provided' as the Last Name during transform, per Zoho Recruit's own migration documentation. Email address and phone migrate as standard fields; skills and tags migrate to Zoho Recruit's tag system or custom multi-select picklist fields depending on the destination edition.

TalentRecruit Application records (linking candidate to job, current stage, stage-transition timestamps, source channel, referrer) migrate as structured data on the Zoho Recruit Candidate record. Stage history timestamps migrate to custom datetime fields or to the candidate's activity timeline. The application source field (Indeed, LinkedIn, direct, referral) migrates to Zoho Recruit's Source picklist on the candidate record.

TalentRecruit interview records (scheduled datetime, interviewer panel, calendar references, evaluation scorecards) map to Zoho Recruit Interviews. Scorecard templates vary per tenant in TalentRecruit, so we flatten multi-section scorecards into Zoho Recruit's evaluation structure. Interviewer panel email addresses resolve to Zoho Recruit User records via the User mapping. Free-text feedback migrates to the Zoho Recruit interview Notes field. Custom rating dimensions from TalentRecruit become Zoho Recruit custom fields available in Professional and Enterprise editions.

TalentRecruit tracks which job boards and career pages a requisition was published to (channel, posting date, status per channel). This posting manifest migrates as a structured list attached to the corresponding Zoho Recruit Job Opening. We store posting channel, URL, and status in custom fields or as structured notes on the Job Opening record because Zoho Recruit's standard Job Opening does not natively model multi-channel posting status per job.

TalentRecruit assessment scores and test results (score, assessment type, completion timestamp, passing status) map to Zoho Recruit Assessments linked to the candidate's application. Proprietary third-party assessment vendor formats that TalentRecruit stores as unstructured data do not transform; we flag these and provide a re-import plan for the raw assessment output file at the destination. Assessment type maps to Zoho Recruit's Assessment Type picklist.

TalentRecruit offer records (salary, benefits summary, start date, approval status, signed document attachment) map to Zoho Recruit Offers. Structured offer fields (compensation, start date, position title, department) migrate directly. Signed offer letter documents migrate as Zoho Recruit Attachments linked to the Offer record. Approval chain metadata from TalentRecruit's approval workflow migrates as Offer Notes or custom fields documenting the approval sequence.

TalentRecruit onboarding documents, task checklists, and completion status linked to the hired application migrate as structured task records in Zoho Recruit or as linked records in Zoho People via the native Convert to Employee integration. Completed onboarding checklist state does not carry over as completed in Zoho Recruit; the checklist structure migrates and the customer's admin resets active onboarding tasks for new hires. Document files migrate as attachments to the Zoho People employee record post-conversion.

TalentRecruit user accounts, role assignments, and team membership export as structured records. We map TalentRecruit role names to equivalent Zoho Recruit permission profiles. Users must be re-provisioned in Zoho Recruit manually by the customer's admin; we export the per-user role and team membership data as a setup guide so the admin can recreate access controls in Zoho Recruit's Users & Control section. Active versus inactive status from TalentRecruit carries forward to guide which Zoho Recruit licenses to activate.

TalentRecruit candidate and application tags stored as flat label arrays migrate to Zoho Recruit's native Tags system. For organizations using tags as structured classification (skills tags, pipeline stage tags, source tags), we offer an optional migration to Zoho Recruit custom multi-select picklist fields, which provides better filter and report capabilities. The customer chooses tag strategy during scoping. Full tag vocabulary is preserved regardless of the destination field type.

TalentRecruit tenant-configured custom fields (beyond the standard candidate and job properties) migrate to Zoho Recruit custom fields in the corresponding modules. Custom field creation in Zoho Recruit requires Professional or Enterprise edition for Lookup and formula field types; Standard edition supports basic text, number, date, and picklist custom fields. We validate the destination edition during schema design and flag any custom field types that cannot be created in the customer's selected Zoho Recruit tier, offering alternative field type recommendations or an upgrade path.

Resume files, offer letter documents, and other file attachments linked to TalentRecruit candidate, application, and job records migrate as Zoho Recruit Attachments. We export attachment metadata (file name, type, size, linked record type, linked record ID) during the vendor-assisted export phase and re-attach them to the corresponding Zoho Recruit records during import. Binary file integrity is verified via checksum comparison before and after migration.