Migrate from ELMO Software to Zoho Recruit

ELMO employee records map to Zoho Recruit Candidates as the primary object mapping. We extract first_name, last_name, email, phone, and address fields from ELMO's GET /users endpoint and map them to Zoho Recruit's First Name, Last Name (mandatory), Email, Phone, and Address fields. ELMO's configurable metadata fields (from GET /configurable-fields-meta) migrate as Zoho Recruit custom fields, which requires a Standard or higher plan if Lookup fields are needed. Note: Last Name is mandatory in Zoho Recruit; any ELMO record without a last name is flagged during transformation and defaulted to 'Not Provided' per Zoho Recruit's import requirements.

ELMO employment details (GET /employment-details) containing start date, employment type (full-time/part-time/casual), pay frequency, and superannuation details map to Zoho Recruit Candidate custom fields. Employment type maps to a picklist custom field; start date maps to a date field. These fields require pre-creation in Zoho Recruit's layout editor before migration. Employment type data from ELMO may need normalisation if the source system uses custom label values that differ from standard Australian employment classifications.

ELMO positions (GET /positions) define job titles and role assignments that map to Zoho Recruit Job Openings. The ELMO position name becomes the Job Opening title; the position code maps to a Job Opening custom field if required. Job Openings must exist in Zoho Recruit before Candidates are linked to them, so we migrate Job Openings first to satisfy the lookup dependency. Active versus closed position status maps directly to the Job Opening status field.

ELMO departments (GET /departments) map directly to Zoho Recruit Departments. The full department tree migrates as a flat list of Zoho Recruit Departments, preserving department names and IDs. If Zoho Recruit's department hierarchy is used for reporting segmentation, we flag any non-standard ELMO department naming conventions that may require admin mapping in Zoho Recruit after import.

ELMO locations (GET /locations) containing physical address and timezone information map to the Location field on Zoho Recruit Job Openings. Address components (street, city, state, country, postal code) normalise to Zoho Recruit's single-line address format during transformation. Location-based reporting in Zoho Recruit is limited to the Job Opening; employee work location is not a native Zoho Recruit object and is stored as a Candidate custom field if required.

ELMO legal entity records (GET /legal-entities) defining ABN/ACN-level employer entities for Australian payroll have no direct Zoho Recruit equivalent. We migrate these as read-only text custom fields on Candidate records or as Tags for filtering. Legal entity data is primarily relevant for organisations that also migrate payroll to Zoho People; we flag this dependency and document the Zoho People legal entity configuration for the customer's HR admin.

ELMO's leave request endpoint (GET /leave-requests) is explicitly marked BETA in the ELMO User API v1 documentation. Production stability is not guaranteed and field availability may change between API releases. Zoho Recruit does not include leave management functionality, so leave balances and entitlements have no destination object. We extract a current balance snapshot from ELMO's UI-exported payroll reports for customer reference, document the BETA risk in the migration scope, and flag Zoho People as a destination for leave management if the customer plans a broader Zoho ecosystem migration.

ELMO leave type configurations (annual, sick, parental, etc.) are organisation-level schemas with entitlement rules that do not map to any Zoho Recruit object. Zoho Recruit focuses on candidate and client management, not HR operations. We export the full leave type schema for the customer's HR admin to evaluate against Zoho People leave management or a dedicated leave software. Leave type data is documented in the migration scope but is not migrated.

ELMO's payroll calendar defining pay periods, pay run dates, and STP reporting cycles is an organisation-level configuration without a Zoho Recruit equivalent. Zoho Recruit does not manage payroll or statutory reporting. We export the calendar definition as a reference document for the customer's payroll admin. If the customer plans to move payroll to Zoho People or another payroll platform, we note the payroll calendar as a separate migration scope item.

ELMO groups (GET /groups) represent organisational units for access control and reporting that map partially to Zoho Recruit Tags (available from Standard plan). We migrate group membership as Tags on Candidate records for segmentation and filtering. If the ELMO group structure maps to Zoho Recruit user roles and permissions rather than candidate segmentation, we document the mapping for the customer's Zoho Recruit admin to configure manually in Zoho Recruit's Setup > Users & Control.

ELMO configurable fields (GET /configurable-fields-meta) vary per organisation and may include custom employee attributes, approval workflows, or compliance metadata. We extract the full field schema during scoping, map field types to equivalent Zoho Recruit custom field types (Text, Picklist, Date, Number, Checkbox), and create fields in Zoho Recruit's Layout Editor before migration. Note: Lookup and Formula fields require Zoho Recruit Enterprise ($75/user/month); these are flagged during scoping if the ELMO source data includes lookup relationships. Custom fields are not available in the Zoho Recruit Free Edition.

If ELMO's recruitment module contains client organisation records and recruiter contact data, these map to Zoho Recruit Clients and Contacts respectively. The mapping preserves client name, contact name, and email for staffing agency use cases where Zoho Recruit is the ATS managing client relationships alongside candidate pipelines. This mapping is only applicable if the customer subscribed to ELMO's Recruitment module and is relevant for staffing and agency operations migrating to Zoho Recruit's staffing agency edition.