Migrate from AceProject to monday Work Management

Each AceProject becomes a monday.com Board. For organizations with many small projects, we recommend creating a Folder per AceProject with related Boards inside; for organizations with one major project per workspace, a direct Board-per-Project structure maps more cleanly. The customer chooses the strategy during scoping. Project metadata (name, status, start date, end date) maps to Board name, Board status, and timeline columns.

AceProject Tasks map 1:1 to monday.com Items. The Task name becomes the Item title, Assignee maps to the Person column, Due Date maps to the Date column, and Priority maps to a Status or Label column. Custom Task fields (Boolean, Date, List, Numeric, Text, User types) map to equivalent monday.com column types. Estimates from AceProject map to the Numbers or Duration column in monday.com Pro.

AceProject Subtasks are nested under Tasks in a parent-child hierarchy. monday.com does not have a native subtask nesting model. We flatten the hierarchy during export, creating separate Items for each Subtask and linking them back to the parent Item via a Lookup column or the Item's dependency column. The parent Item retains the top-level task fields; Subtask Items carry only their name, assignee, and status.

AceProject task dependencies with type and linked Task ID map to monday.com's Dependency column (available on Pro tier and above). We export the dependency type (Finish-to-Start, Start-to-Start, etc.) and the linked Task ID, then resolve the target Item in the monday.com board during import. If the destination plan is Standard ($12/seat), dependencies are documented in a written plan and the customer rebuilds them manually using the Dependency column after upgrading or as a separate scope.

AceProject Users map directly to monday.com workspace members. We export by email match and resolve against the monday.com workspace User list. AceProject custom User fields map to monday.com custom columns on the user profile board. Note: AceProject does not auto-assign imported Users to Projects — we flag this during scoping and advise manual project membership before or after import to prevent orphaned task assignments.

AceProject Time Entries recorded against Tasks map to monday.com Time Tracking column values logged per Item (Pro tier required). We export hours, dates, and billing rates and create Time Tracking entries linked to the corresponding Item. If the destination plan is Standard, we map time entries to a Numbers column with a manual tracking procedure. Rate and currency fields migrate directly unless the destination account uses a different currency, which requires a mapping note for the customer.

AceProject Expense records tied to Projects and optionally to Tasks have no native monday.com equivalent. We recommend creating a dedicated Expenses board linked to the Project board via an Item column or external ID, with expense records stored as Items. The customer chooses between a manual Expenses board setup (no third-party dependency) or connecting via an Expensify or similar integration. We flag the expense field visibility constraint in AceProject (admin-level export required) during scoping.

AceProject Documents associated with Projects export as metadata and file references. monday.com's File column stores file content directly in the board. We migrate document metadata (name, upload date, associated project) and attempt file content transfer based on whether the files are accessible via the export. For inaccessible files, we provide a written document inventory with URLs and advise re-attaching in monday.com post-migration.

AceProject Task custom fields (Boolean, Date, List, Numeric, Text, User types) map to equivalent monday.com column types. Critical constraint: AceProject custom fields only render values in the new interface; we detect the interface version during scoping and recommend switching to the new AceProject interface before running the export if custom field values appear blank, to avoid silent data gaps in the migration.

AceProject User-level custom fields export as key-value pairs and map to monday.com user profile custom columns. User profile columns display within the People column in boards. We export all User custom fields alongside the standard User records and resolve them during User import.

AceProject document and task comments migrate to monday.com Updates (the activity feed on each Item). We export comment text and author, creating an Update entry per comment. Comment threading is simplified — nested threads are flattened into a linear comment history in the Updates column. The original author attribution is preserved by tagging the monday.com user by email match.

AceProject task Estimates (hours or days) map to monday.com's Duration column on Pro plan or a Numbers column on Standard. We preserve the estimate value and the unit (hours/days) as documented in the export. The customer confirms the unit mapping during scoping since AceProject uses configurable estimate units and monday.com Duration columns are expressed in days by default.