Migrate from CVWarehouse to Zoho Recruit

CVWarehouse Vacancies map to Zoho Recruit Job Openings. Each Vacancy's job title, location, department, employment type, and job description map to the corresponding Zoho Recruit Job Opening fields. Custom Vacancy Template fields (used to standardize job postings across brands) require explicit field mapping during scoping since they vary by account and may need to be created as custom fields in Zoho Recruit before import. Vacancy status (active, paused, closed) maps to Zoho Job Opening status, and the job posting date migrates as the Opening Date.

CVWarehouse Candidates map to Zoho Recruit Candidates with contact info, work history, education, and free-form notes preserved. The critical migration step is cross-database deduplication: CVWarehouse stores candidates in separate databases per brand or location, meaning the same person may appear in multiple pools. We deduplicate using email address as the primary key and flag ambiguous records for customer review. Additionally, Zoho Recruit requires Last Name as a mandatory field; any candidate record missing a last name is flagged and populated with a placeholder ('not provided') per Zoho's documented import requirement, then surfaced to the customer for correction post-migration.

CVWarehouse Applications link a Candidate to a Vacancy and track the submission date and source channel (Indeed, LinkedIn, direct, referral, etc.). We map these to the Zoho Recruit association between Job Openings and Candidates, preserving the original application source in the Source field. Application status (applied, in review, rejected, hired) maps to Zoho's candidate pipeline stage within the Job Opening context. The submission timestamp migrates as a custom date field if Zoho's standard fields do not capture it.

CVWarehouse Selection Rounds define interview stages, reviewer assignments, and ordering within each Vacancy. Zoho Recruit represents the same concept as pipeline stages within a Job Opening. We build a routing table that maps each existing CVWarehouse Selection Round name to the customer's chosen Zoho pipeline stage equivalents. This routing table requires explicit customer confirmation before migration begins. Non-standard or brand-specific stage names are flagged and must be either remapped to Zoho's existing stages or created as new stage values in Zoho's pipeline configuration.

Interviewer scorecards and structured ratings stored per CVWarehouse Selection Round migrate to Zoho Recruit Interview Feedback Forms. We map reviewer name, evaluation score, structured rating fields, and free-text comments to the corresponding Zoho Feedback Form fields. Note that Zoho's Interview Feedback Form is available on Professional and Enterprise tiers; if the destination account is on Standard, feedback form data migrates as a custom multi-line text field on the candidate record. We confirm the destination tier during scoping.

CVWarehouse stores CVs, cover letters, portfolio files, and supporting documents per Candidate or Application. We export these as binary blobs and write them to Zoho Recruit's candidate attachment field. Note: community-reported issues flag that Zoho Recruit's formatted resume feature has known limitations, and formatted resume display may not match the original document layout. Standard PDF and Word attachments render reliably. Attachment type (CV, cover letter, portfolio, other) is preserved in a custom field.

Organizations that use CVWarehouse Vacancy Templates to standardize job postings will have custom or shared template fields that vary by account and brand. These require explicit field mapping during scoping because they are not standard across accounts. We create equivalent custom fields in Zoho Recruit Job Openings, matching field types (text, picklist, date, number) during schema setup. The customer confirms field strategy and any brand-specific template variations before the migration run begins.

CVWarehouse recruiters, hiring managers, and administrators with role-based access map to Zoho Recruit Users. Role names (Recruiter, Hiring Manager, Admin) map to Zoho Recruit's role structure or are preserved in a custom field for the customer's admin to assign post-migration. Important Zoho Recruit constraint: users who already have a separate Zoho Recruit account cannot be migrated and must close their existing account first. We coordinate with the customer to identify and resolve any duplicate Zoho accounts before import.

CVWarehouse free-form notes per Candidate record migrate to Zoho Recruit Notes attached to the candidate profile. Note creation timestamp is preserved, and notes from multi-database candidate merges are flagged so the customer can review the consolidated note history. Note author maps to the matched Zoho User or is recorded as the migration system user if the original author is not resolvable.

CVWarehouse captures the candidate source channel (job board, career site, referral, direct) on each Application record. This migrates to Zoho Recruit's Source field on the Candidate record. Custom source values from CVWarehouse Vacancy Templates are mapped to Zoho Recruit's picklist, with unmapped values flagged for the customer to add to the destination picklist before or after migration.

CVWarehouse's built-in reporting is UI-based and does not expose a documented analytics export API. We do not migrate reports as data. We deliver a written inventory of every CVWarehouse report, its filters, columns, and scheduling configuration, so the customer's admin can configure equivalent reports in Zoho Recruit's Standard Reports module post-migration. Zoho Recruit Standard and Enterprise tiers include standard reporting and dashboard features that cover most recruitment analytics use cases.

CVWarehouse GDPR-compliant candidate portal stores consent records and privacy preferences per candidate. GDPR consent flags and opt-in/opt-out timestamps migrate to custom fields on Zoho Recruit Candidate records. This ensures that candidate communication preferences are preserved at migration time, reducing compliance risk during the transition period. We recommend the customer's privacy officer reviews the consent field mapping against Zoho Recruit's email marketing compliance tools post-migration.