Migrate from ADP Workforce Now to Zoho Recruit

ADP Workers who have been hired through the recruiting module map to Zoho Recruit Candidate records. We extract Worker demographics, employment status, and the ADP candidate ID from the Worker Management API and map it to Zoho Recruit's Candidate object. The primary lookup key is the candidate's work email address. Any candidate without an email address is flagged in the reconciliation report for manual review before the import batch closes.

ADP job requisitions created in the Workforce Now recruiting module map to Zoho Recruit Job Opening records. We extract requisition title, department (from ADP Locations/Departments), employment type, job description, and required skills. ADP's hiring manager assignment maps to Zoho Recruit's Hiring Manager field. Open and closed requisition status migrates with the original close date preserved. Zoho Recruit supports multiple openings per Job Opening, which ADP models as separate requisitions — we create one Job Opening per ADP requisition during migration.

ADP candidate applications against requisitions map to Zoho Recruit Submissions linked to the corresponding Job Opening and Candidate. The ADP application status (Applied, Screening, Interview, Offer, Hired, Rejected) maps to Zoho Recruit's Submission Status field with a status category applied. We preserve the original application date and any status change timestamps as custom date fields on the Submission.

ADP interview scheduling data (interviewer, interview type, scheduled date/time, location or video link) maps to Zoho Recruit Interview records linked to the Submission. If the ADP record includes a scorecard or rating, we map it to Zoho Recruit's rating fields or store it as a candidate note with the interview reference. Interview status (Scheduled, Completed, Cancelled, No Show) migrates directly. Note that ADP interview schedules tied to the Next Gen platform may use different API endpoints — we validate the ADP environment version during scoping.

ADP interview scorecard ratings and interviewer feedback notes map to Zoho Recruit Interview records with Rating fields. Free-text interviewer feedback migrates as a Zoho Recruit interview note. We map the ADP interviewer name to Zoho Recruit's interviewer field (User lookup). If ADP stores rating data in a structured format (e.g., numeric score or category rating), we map it to Zoho Recruit's rating scale field; unstructured text feedback becomes a candidate note for readability.

ADP candidate notes and annotations stored on Worker records map to Zoho Recruit Candidate Notes. We preserve the original note author, timestamp, and full text. Notes are linked via ContentDocumentLink to the candidate record in Zoho Recruit. If notes contain structured data (e.g., rating numbers embedded in text), we extract and separate them into structured fields during the transform phase.

Resume files, cover letters, and supporting documents stored in ADP as part of the candidate profile map to Zoho Recruit Candidate Attachments. We retrieve documents via the ADP Worker Document API (where exposed) and upload them to Zoho Recruit's attachment storage linked to the corresponding Candidate record. File types supported include PDF, DOC, DOCX, and common image formats. We validate file size limits against Zoho Recruit's attachment constraints during import.

ADP custom fields applied to candidate/Worker records (amount, code, date, indicator, number, percentage, string, telephone) map to Zoho Recruit custom fields. The critical constraint is that ADP Worker Custom Fields are write-only via API — there is no read endpoint. We document which custom fields are in use during scoping, then request that the customer provide a reference export of current custom field values as a CSV. We map those values into the corresponding Zoho Recruit custom fields during import. If the customer cannot produce a reference file, we flag the records affected and note which custom fields will be absent from the migration.

ADP Locations and Departments used in job requisition configuration map to Zoho Recruit Departments. We extract the ADP Validation Tables via the dedicated API endpoints and create matching Department records in Zoho Recruit. The department name and any location code or cost number migrates. If ADP uses a hierarchical department structure (parent/child), we preserve the hierarchy in Zoho Recruit's Department model.

ADP Workers assigned as hiring managers or recruiters on requisitions map to Zoho Recruit User records. We resolve by email match between the ADP Worker record and Zoho Recruit User table. Any ADP user without a matching Zoho Recruit User is held in a reconciliation queue. The customer provisions any missing Zoho Recruit users before the final import batch runs. OwnerId references on Job Openings and Submissions must be satisfied at insert time.

ADP candidate source information (job board, referral, direct apply, agency) maps to Zoho Recruit's Candidate Source picklist. We extract the source value from the ADP application record and match it to the closest Zoho Recruit source category. If ADP uses a source not represented in Zoho Recruit's standard list, we create a custom source value during configuration and document it in the mapping sheet.

ADP payroll deduction instructions (voluntary deductions for health, retirement, and benefits) are not ATS data and do not map to Zoho Recruit, which is an applicant tracking system without a payroll data model. Voluntary deductions that the customer wants to preserve for post-hire re-enrolment in a new payroll system are flagged in the scoping report with a reference to the original ADP deduction instruction record ID so that the customer's HR admin can recreate them in the destination HR or payroll platform after onboarding.