Migrate from ProofHub to monday Work Management

ProofHub Projects map directly to monday.com Boards. We preserve the project name, description, start date, end date, and status. The board type (Team, Personal, or Shareable) is set based on the project's visibility in ProofHub. Sub-projects in ProofHub map to separate boards linked via a manual reference in the project description field because monday.com boards do not have a native sub-board parent relationship.

ProofHub Tasklists map to monday.com Groups within a Board. We preserve tasklist names, ordering, and the grouping logic used in ProofHub's Table or Board view. In monday.com, Groups can be collapsed or expanded and serve as the primary row-banding mechanism. If a ProofHub project uses Board view, the Tasklist column structure maps directly to monday.com Group headers.

ProofHub Tasks map to monday.com Items within Groups. We migrate title, description (as rich text), start date, due date, assignees (by email lookup to monday.com Team Members), priority (as a Status or Labels column), and labels. Task status (not started, in progress, completed, on hold) maps to the monday.com Item's Status column values, which we configure to match the ProofHub status vocabulary before migration.

ProofHub Subtasks map to monday.com Subitems nested under the parent Item. Subitem title, assignees, due date, and status migrate. ProofHub Subtask assignees are resolved by email against the monday.com workspace members. Subitems in monday.com are available on Pro and Enterprise plans; if the destination is Standard, we document Subitems as Items in a separate sub-board linked by an Item column reference.

ProofHub Milestones are standalone date markers that can link to multiple Tasks. We represent them in monday.com as either a dedicated Status column with milestone-type labels (configurable at migration time) or as Timeline column entries with zero duration marked as milestones. The milestone name and target date migrate; task-to-milestone links become Items that reference the milestone label.

ProofHub exports task predecessor-successor relationships as plain-linked pairs without lag, lead time, or constraint type. We reconstruct these as monday.com dependency column entries using finish-to-start as the default dependency type. Teams should review dependency direction and type (finish-to-start, start-to-start, finish-to-finish, start-to-finish) in the monday.com Timeline view after migration and adjust where the ProofHub predecessor-successor logic implied a different relationship. Lag days and lead times are not preserved from ProofHub and require manual review.

ProofHub time tracking entries (hours logged, date, user, associated task) map to monday.com's native Time Tracking column type on Items. Billable/non-billable flags migrate to a Labels or Status column. Time entry notes migrate as Item updates or Subupdates. ProofHub time entries linked to a Project but not a specific task become time logged against a placeholder Item in the destination board.

ProofHub Discussions are threaded topic-based conversations attached to Projects or Tasks. We migrate discussion threads with author, timestamp, and body content as monday.com Updates on the relevant Item. Nested replies in ProofHub become Subupdates in monday.com. If ProofHub discussions are attached to the Project level, they map to Board-level Updates or a designated master Item designated as the Project discussion container.

ProofHub Notes are standalone text blocks attached to Projects. We migrate note content, author, and creation date. Formatted notes are converted to plain text or monday workdocs rich text. Each Note becomes a linked monday workdoc attached to the corresponding Board or a master Item for project documentation.

ProofHub users (name, email, role) map to monday.com Team Members. Custom role permissions in ProofHub (Ultimate Control plan) may not map directly to monday.com's permission model (Admin, Member, Viewer, Guest). We migrate the user list and flag any role mismatch for the customer's admin to review. Inactive users in ProofHub become inactive members in monday.com unless the customer requests otherwise.

ProofHub custom fields (text, number, date, dropdown, checkbox, URL) map to equivalent monday.com column types. Text fields map to Text columns, number fields to Numbers, dates to Date columns, dropdowns to Dropdown or Status, checkboxes to Checkbox. Multi-select dropdowns in ProofHub map to Multi-Select columns. We pre-create the destination column schema on each board before Item migration begins.

ProofHub Labels migrate to monday.com Labels. Label names and colors are preserved where possible. In monday.com, Labels are a first-class column type that can apply to any Item. If ProofHub labels are used for priority or category classification, we recommend configuring a parallel Status column at migration time for better automation trigger compatibility.

ProofHub files migrate to monday.com Item or Board file attachments. File metadata (name, upload date, uploader) is preserved. Version history from ProofHub is not carried forward; we upload the latest version as the current file. If the destination workspace has file storage limits (Basic: 5 GB, Standard: unlimited), we flag any storage concern before migration begins.

ProofHub's built-in proofing markup (annotation coordinates, comment threads, approval decisions) has no direct monday.com equivalent. Files migrate as attachments, but proofing annotations and approval statuses are lost. We download proofed files separately, document the approval-status gap in the migration inventory, and recommend the customer's admin establish a separate review process post-migration (manual sign-off, Frame.io integration, or a dedicated proofing tool).

ProofHub Custom Workflows (stage-triggered rules with conditions and actions) do not migrate as code to monday.com automations because the rule models differ structurally. ProofHub workflows are property-triggered with in-app actions; monday.com automations use board-level triggers, conditions, and actions from the Automation Builder. We deliver a written inventory of every active ProofHub Custom Workflow with its trigger, conditions, actions, and a recommended monday.com automation equivalent, organized by board.