Migrate from ADP Workforce Now to Crelate

ADP Workers with recruiting-relevant attributes map to Crelate People. We extract legal name, preferred name, communication emails, work phone, home address, gender, and hire date. Employment status (active, terminated, on leave) migrates as a Crelate custom field. Workers without candidate records in ADP's recruiting module become inactive or excluded People in Crelate based on the customer's scoping decision. Associate OID from ADP becomes a Crelate custom field adp_associate_oid__c for cross-system reference. Note that ADP Worker Custom Fields are write-only via API and have no read endpoint; we document which custom fields are in use during scoping and request a reference file from the customer for values.

ADP Requisition records (exposed via the Job Application Portal API or related endpoints) map to Crelate Jobs. Job title, job description, location, department, employment type (full-time, part-time, contractor), and pay range migrate. Requisition status (draft, open, filled, cancelled) maps to Crelate Job status. We flag whether ADP Requisitions are managed in ADP's Hiring FastTrack module during scoping because that module uses a proprietary interface not accessible via the public API.

ADP Applicant records link to ADP Worker records when the applicant becomes an employee. We resolve this link to produce a unified Crelate Person record that contains both recruiting attributes (resume, source, application date, stage history) and employment attributes (hire date, job title, department) from ADP. Applicant stages in ADP (applied, phone screen, interview, offer, hired, rejected) map to Crelate stage values configured during migration.

ADP Hire records (the outcome of a completed Requisition) map to Crelate Placements, which represent filled jobs. The Placement links to the Crelate Person (candidate) and Crelate Job (requisition) records created during migration. Start date, end date, placement status, and placement type migrate. Historical Placements preserve the hiring record for reporting even if the employee is no longer active.

ADP Hiring FastTrack activities and any engagement records tied to Requisitions or Applicants map to Crelate Activity records. Interview events, interviewer feedback, offer notes, and rejection reasons migrate as typed Activity records with timestamps, owner assignment, and free-text notes. Activity ordering is preserved by setting the activity date to the original ADP timestamp.

ADP Work Contact details (work email, work phone, work address) and Personal Contact details (personal email, mobile phone, home address) migrate as typed Contact records on the Crelate Person. Email type, phone type, and address type are set per ADP's communication channel classification. These contacts support Crelate's email and SMS candidate outreach features.

ADP Locations (business sites, offices, or facilities) used in Requisitions and Placements map to Crelate Tags with the category 'Location'. These tags enable filtering and reporting by worksite in Crelate's recruiting dashboards. Location validation tables from ADP are mapped during the configuration phase.

ADP Departments (organizational units tied to Workers and Requisitions) map to Crelate Tags with the category 'Department'. These tags enable cross-functional reporting in Crelate and support the department-specific hiring pipeline views that ADP manages as separate organizational units.

ADP event notification webhooks for worker lifecycle events (hire, termination, status change) can be captured during the delta sync window. These events migrate as Activity records in Crelate to document the candidate's progression through the recruiting and onboarding process. Note that some ADP event types require specific permission scopes not available without the signed developer agreement.

ADP Workforce Now's Talent Management module (performance reviews, goal setting, compensation planning, learning, certifications, awards, memberships, licenses) is not accessible via the public Workforce Now API. It uses a separate proprietary interface. We flag all Talent Management objects during scoping and do not migrate them. The customer's admin recreates these records manually in Crelate or a dedicated talent management tool if required.

ADP Deduction Instruction records (voluntary deductions, benefits enrolments) and payroll run history do not map to Crelate, which has no payroll or benefits administration features. These records remain in ADP. We flag active garnishment orders and company loan repayment schedules during scoping; these are ADP API unsupported features and require a manual reconciliation checklist for the HR administrator to recreate in the payroll system.

ADP Time Off Requests, accrual balances, and leave history do not migrate to Crelate. Crelate has no time and attendance or leave management features. We include time-off eligibility dates as custom fields on the Crelate Person record during migration, but leave management remains in ADP Workforce Now.