Migrate from Paycom to BambooHR

Paycom employee records, keyed by four-character eecode, map to BambooHR employee records. We extract all standard fields (name, address, employment dates, compensation, employment status) plus any client-specific custom new hire fields exposed via get_new_hire_custom_fields. The Paycom eecode is preserved as a custom BambooHR field paycom_eecode__c for audit traceability and cross-reference during reconciliation. All employees extract in a single paginated API call and load via BambooHR's CSV import with custom field columns appended.

Paycom payroll runs are effective-dated financial events (gross pay, net pay, tax withholdings, deduction amounts per period) that have no direct equivalent in BambooHR's HRIS schema. We transform each completed payroll run into a BambooHR Time Off entry capturing net pay and pay period. Federal and state withholding amounts, benefit deduction amounts, and garnishments are documented as separate ledger entries in the migration deliverable. The customer decides whether historical payroll data stays in a reporting-only spreadsheet post-migration or is archived in BambooHR as document attachments on the employee record.

Paycom exposes current PTO balance as an as-of-date figure on the employee record but does not expose the full accrual rule configuration (accrual-per-pay-period, front-load, accrual-per-hour, carryover cap) via API. We extract the current balance snapshot per employee, the accrual policy name, and the effective date. We document the accrual rule for each policy group so your admin can configure matching BambooHR accrual policies. Two migration-path options are presented: re-enact accruals from hire date in BambooHR, or carry forward the Paycom balance as a starting point with a note on the record.

Paycom benefits elections (medical, dental, vision, 401k, HSA) store plan names, coverage tiers, deduction amounts and effective dates per employee per plan year. We extract all enrollment records and map them to BambooHR's benefits data structure. BambooHR does not include a native benefits administration module in all tiers; if the customer's BambooHR package includes benefits management, elections load as enrollment records. If not, we deliver a benefits enrollment summary CSV per employee and the customer coordinates benefits setup directly with their carrier.

Paycom garnishment orders (child support, tax levies, wage assignments) carry deduction amounts computed internally based on federal and state guidelines. We extract the order record including begin date, end date, flat-versus-percentage flag, maximum allowable deduction and exemption amounts. We do not recalculate the deduction amount in our system. Each garnishment record is flagged in the migration output for your payroll administrator to verify against BambooHR's deduction processing before the first post-migration payroll runs. Garnishments with state-specific update schedules require manual reconfiguration in BambooHR's deduction setup.

Paycom timecard data (clock-in/out timestamps, total hours, overtime flags, absence punches) is employee-owned with manager approval. If the customer's BambooHR subscription includes the Time Tracking module, we extract timecard summaries and load them as historical time entries. If BambooHR Time Tracking is not in scope, we deliver a timecard summary CSV per employee for manual reference or third-party time-tracking setup. Employee-owned timecard configuration in Paycom has no direct BambooHR equivalent; this workflow requires admin redesign.

Paycom labor allocation distributions split payroll costs across departments, jobs and GL codes via category codes, detail codes and GL codes from get_labor_allocation_distributions. These have no native equivalent in BambooHR's HRIS schema. We extract all active allocation rules and deliver them as a configuration inventory. Depending on the customer's accounting needs, labor allocations are either entered as BambooHR custom fields on the employee record, managed via a CSV lookup referenced in the customer's ERP integration, or documented for a BambooHR-administered cost center setup.

Vault is Paycom's proprietary payroll card. Employee enrollment status and card issuance records are stored in the Paycom employee record. We extract vault enrollment as a boolean flag and card delivery status. This maps to BambooHR's payment method setup where employees configure direct deposit or payment card. The Vault-specific card number and account routing are not transferable due to vendor lock-in; employees will need to re-enter payment method details in BambooHR.

Paycom Enhanced Background Checks store check status codes and completion timestamps per candidate. Results are extracted with status (pending, clear, flagged) and completion date. These map to BambooHR as a custom background check status field on the employee record or as a document attachment. The detailed criminal, credit or MVR results are not included in the Paycom API response; we document what was extracted so the customer can confirm compliance with their record-retention policy.

Paycom custom fields on the new hire profile are client-specific and exposed via get_new_hire_custom_fields with field descriptions and values per eecode. Field types include text, select and date. We inventory all active custom fields during scoping, confirm their types, and pre-create matching custom fields in BambooHR before the employee import. Dropdown values from Paycom select fields must be manually re-entered as BambooHR dropdown options because there is no export of the picklist value set.