Migrate from Gearbox to HubSpot

Gearbox contacts map 1:1 to HubSpot contacts. All standard properties migrate directly. Custom properties on the Gearbox contact object become HubSpot custom contact properties with equivalent or closest-match field types. During migration, FlitStack also validates that each contact's email address conforms to RFC 5322 standards and flags any duplicates for resolution before loading into HubSpot.

Gearbox companies map 1:1 to HubSpot companies. Company name, domain, industry, employee count, and revenue fields migrate directly. Custom company properties map to HubSpot custom company properties. FlitStack also checks that domain names are properly formatted and resolves any mismatches between the Gearbox domain field and the actual website URL before loading into HubSpot.

Gearbox deals map to HubSpot deals. The deal name, amount, close date, and owner assignment migrate directly. Gearbox pipeline stage values map to HubSpot deal stage values — value-by-value where stage names differ. If a Gearbox deal has no associated owner, FlitStack assigns a designated fallback owner in HubSpot to maintain data completeness.

Gearbox stage names map to HubSpot deal stage names. Stage order is preserved. If a Gearbox stage name does not match an existing HubSpot stage, it is added as a new stage value in the HubSpot pipeline before migration. If a stage name is unique to Gearbox, FlitStack creates a corresponding stage in the selected HubSpot pipeline and maps it before loading any deals.

Gearbox activity logs are split by type: call logs become HubSpot calls, email logs become HubSpot emails, and meeting logs become HubSpot meetings. Each preserves the original timestamp, owner, and associated contact or deal. Each activity record retains its original timestamp, owner, and linked contact or deal, ensuring that engagement history is fully preserved in HubSpot's activity feeds.

Gearbox notes migrate as HubSpot notes. The note body, author, create date, and associated record links are preserved. Rich-text formatting is carried over where Gearbox supports it. If a note contains embedded images or file references, FlitStack downloads those assets and re-attaches them to the note after migration to preserve context.

Gearbox file attachments on contacts, companies, and deals are re-uploaded to HubSpot Files and re-attached to the corresponding records. File size limits per HubSpot's storage tier apply. If a file exceeds HubSpot's size limit, FlitStack flags it during the audit and provides guidance on splitting the file or using external storage links.

Gearbox custom properties on contacts become HubSpot custom contact properties. Multi-select pick-list values in Gearbox may map to HubSpot text fields if the multi-select type is not available. Formula or computed fields in Gearbox require manual rebuild in HubSpot. If a Gearbox formula field references other custom properties, FlitStack documents those dependencies so the HubSpot admin can recreate the logic using HubSpot's calculated property capabilities.

Gearbox custom properties on companies become HubSpot custom company properties. HubSpot's field-type constraints apply — date fields, number fields, and pick-lists are created with the appropriate type; others default to single-line text. If a Gearbox custom property uses a date type, FlitStack creates a corresponding HubSpot date field and ensures the format aligns with HubSpot's expected ISO 8601 standard.

Gearbox custom properties on deals become HubSpot custom deal properties. Stage-linked pick-lists in Gearbox require HubSpot to create deal custom properties rather than modify the standard stage field. If a Gearbox deal includes a stage-linked pick-list, FlitStack translates it into a HubSpot custom pick-list property and maps each value to the corresponding HubSpot stage option.

Gearbox owner records resolve to HubSpot users by matching the owner email address to a HubSpot user email. Unmatched owners are flagged before migration so your team can either invite them to HubSpot or designate a fallback owner for their records.

Gearbox contact-to-company and contact-to-deal association labels migrate as HubSpot association labels. If Gearbox uses custom label names beyond the HubSpot default set, they are preserved as custom association types in HubSpot. If a Gearbox label includes special characters, FlitStack sanitizes the name to comply with HubSpot's naming conventions while preserving the original meaning.